Archives storage, retrieval, and destruction

Complete a ReADY request to store and retrieve items from archives.

Make a request

To retrieve items from archives, you need to provide the following information:

  • Barcode number
  • Description or header on the box
  • Box number if applicable

To place new boxes into archives:

  • Ensure that each records box has a description or content details, number of boxes, and a destruction date
  • Tape an index of contents to the top of each box
  • Place a work request through ReADY to make an archive request
  • CDS will pick up the archives and have them placed into storage with PCC’s archive vendor

Refer to Oregon Administrative Rules Division (OARD) Archives Division – Chapter 166 for Oregon Community College records retention schedules.

Archive storage banker boxes are to be purchased by departments. CDS recommends heavy-duty banker boxes with lids and built-in handles. Size 15” x 12” x 10”. Recycled content preferred.