Conference Room Standards: Complete Equipment List
Our goal is to provide customers with the information needed for equipping small/medium/large conference rooms with the needed technology for instructional/work related tasks. We recommend you start by reviewing our standard conference room recommendations.
The following recommendations are separated into two sections:
- Base system recommendations: Equipment that comprises a standard conference room installation.
- Add-ons and options: Equipment that can either be added to or replace equipment in the base system.
Prices and models may vary depending on availability of model and price changes.
Beyond equipment costs, there could be costs associated with installation related to facilities, networking, and electrical.
Base system recommendations and cost
Total estimated price for the base system: $2,650.
Components:
- Flat panel television
- Samsung flat panel TV: 55”, commercial grade with 4K display (model QB55B)
- Price: $869.00
- Flat screen display mount
- Peerless AV flat panel wall mount (model ST650)
- Price: $83
- Windows computer
- Dell Optiplex 7000 micro form factor
- 12th Gen Intel® Core™ i7-12700T (25 MB cache, 12 cores, 20 threads, 1.40 GHz to 4.70 GHz Turbo, 35W)
- 16 GB, 1 x 16 GB, DDR4
- 512 GB, M.2 2280, PCIe NVMe, SSD, Class 40
- Price $ 1,483.56 – includes wireless mouse/keyboard and Pro Support
- Dell Optiplex 7000 micro form factor
- Computer mount
- Dell Dual VESA Mount with adapter bracket – MFF/TC
- Price: $60
- Video conferencing system
- Logitech Basic Webcam with microphone (model C930e)
- Price: $107
- Cables and cable management
- Amazon Basics DisplayPort/HDMI cable PC-TV, 6′
- Price: $7.19
- Amazon Basics HDMI cable v.1.14, 10’
- Price: $10.51
- Safcord 4×6 (velcro cable cover)
- Price: $27.00
- Amazon Basics DisplayPort/HDMI cable PC-TV, 6′
Add-ons and options
- Flat panel television: Larger dimensions, replaces flat panel television
- Samsung flat panel TV, 65”, commercial grade 4K (model QB65B)
- Price: $1,285
- Samsung flat panel TV, 75”, commercial grade 4K (model QB75B)
- Price: $1,803
- Samsung flat panel TV, 65”, commercial grade 4K (model QB65B)
- Flat panel television mount: Replaces the standard flat panel television mount
- Articulating wall mount with 90 degree pivot (model PA762)
- Price: $141
- Security tilt wall mount: supports up to 250 lbs (model ST670)
- Price: $111
- Articulating wall mount with 90 degree pivot (model PA762)
- Interactive display: Replaces flat panel television and mount
- SmartBoard 65” Interactive 4K Smart Display – includes wall mount (model SBID-6265S)
- Price: $3603.97
- SmartBoard 65” Interactive 4K Smart Display – includes wall mount (model SBID-6265S)
- Mobile cart for Interactive SmartBoard
- SmartBoard Adjustable Mobile Stand: (model FSE-410)
- Price: $1,337.97
- SmartBoard Adjustable Mobile Stand: (model FSE-410)
- Mobile cart for flat panel television: Replaces flat panel television mount
- Peerless SmartMount SR560M cart
- Price: $616.55
- Video conferencing system: Add to standard
- Logitech Meet-Up camera
- Price: $737
- Logitech Meet-up camera with extension mic
- Price: $885
- Logitech Vesa TV mount for Meet-Up
- Price: $107
- Logitech Meet-Up camera
- VoIP conference phone
- Poly Conference Phone (TRIO 8500)
- Price: $359.99
- Bluetooth dongle: for connecting to conference phone bluetooth (TP-Link UB400)
- Current MFF has bluetooth capability
- Price: $9.99
- Poly Conference Phone (TRIO 8500)
- Wall input plate: Add to standard
- Liberty AV-Solutions HDMI Wall input plate – used only for new construction (PC-G1790-E-P-C – panel)
- Price: $25.00 (price doesn’t include Installation of plate)
- Wireless keyboard/mouse/touchpad
- Logitech K400
- Price: $19.99
- Logitech wireless keyboard K270 and mouse M185 (Wireless Combo MK270)
- Price: $27.99
- Logitech K400
- Wireless presentation system: For use with any conference television installation. Requires a wired network connection.
- Crestron AirMedia AM-3000-WF
- Price: $579.99