Portland Community College | Portland, Oregon Portland Community College

Performance Assessment: Classified Staff

Overview

Assessment is a formal process by which a supervisor reviews an employee’s past performance and plans with them for future performance. Per Article 13.32 of the Classified Agreement, “The purpose of assessment is to provide employee feedback concerning job performance and to assure the College community excellence in the delivery of service by Classified employees.” A good assessment contains no surprises and is done with mutual respect and understanding. Assessments are fair, objective, job-based and focused on improving performance.

Please review Article 13 of the Classified Agreement in its entirety for more detailed assessment information. If you have any questions about the assessment process, reach out to us at EmployeeAssessmentHelp@pcc.edu.

All performance assessment forms are submitted to the Human Resources Department using MyCareer@PCC or the PASS system. Managers will receive email notifications from MyCareer@PCC when the assessment is due.

Types of Assessment
Types of Assessment Required Forms Due Dates Submission Method
Initial Three-Month Performance Review Initial Three-Month Performance Review Form Three (3) months after hire date MyCareer@PCC
End of 12-Month Probation Assessment Classified Assessment Form To be used for both the supervisor and self assessment.
Employee Responsibilities and Goals Form (including Intercultural Self-Assessment goal)
Prior to the end of the 12th month after hire date MyCareer@PCC
End of Six-Month Transfer Probation Assessment Classified Assessment Form To be used for both the supervisor and self assessment.
Employee Responsibilities and Goals Form (including Intercultural Self-Assessment goal)
Prior to the end of the sixth (6th) month after transfer/promotion to new position MyCareer@PCC
Annual and Continuous Assessment Classified Assessment Form To be used for both the supervisor and self assessment.
Employee Responsibilities and Goals Form (including Intercultural Self-Assessment goal)
Annually at the end of the second (2nd) and third (3rd) years of employment and then every three (3) years from the last assessment done MyCareer@PCC
End of Six-Month Special Assessment Classified Assessment FormTo be used for both the supervisor and self assessment.
Employee Responsibilities and Goals Form (including Intercultural Self-Assessment goal)
Prior to the end of the sixth (6th) month after return from layoff, recall or relocation MyCareer@PCC
Temporary Assignment Assessment Initial Three-Month Assessment Form
Classified Assessment Form To be used for both the supervisor and self assessment.
Three (3) months after the hire date and in the 12th month after hire PASS
Naming Convention

When saving your assessment documents please use the following naming convention:

  • For the Supervisor Assessment Form: Employee last name_Employee first name_”SupvAssessment”_assessment due date (e.g. “Smith_Jane_SupvAssessment_04012021.pdf“)
  • For the Self Assessment Form: Employee last name, Employee first name_”SelfAssessment”_assessment due date (e.g. “Smith_Jane_SelfAssessment_04012021.pdf“)
  • For the Employee Responsibilities and Goals Form: Employee last name_Employee first name_”Goals”_assessment due date (e.g. “Smith_Jane_Goals_04012021.pdf“)
  • For the Initial Three-Month Assessment Form: Employee last name_Employee first name_”InitialAssessment”_assessment due date (e.g. “Smith_John_InitialAssessment_07012021.pdf“)
Initial Three-Month Performance Review

Initial Three-Month Performance Review Form (The employee does not do a self-assessment)

No later than the third month of the probationary period, the supervisor must meet with the employee to give feedback on the employee’s performance with particular emphasis on any areas of deficiency that might prevent satisfactory completion of the probationary period. The employee and supervisor are to meet to review and discuss the written assessment report. Both shall electronically sign the assessment in MyCareer@PCC. See Article 13.1 or more details.

End of 12-Month Probation Assessment

Classified Assessment Form
The assessment will include the supervisor’s review and the employee’s self-assessment. Goals for the coming year are to be developed jointly by the supervisor and the employee and will include the Intercultural Competence Self-Assessment. See Article 13.3 for more details.

This assessment is to occur at the conclusion of the probation period. Please note: Prior to the end of probation, if there are concerns by the supervisor about the employee’s job performance, the supervisor should contact their HR Representative for guidance.

The supervisor and employee are to meet to discuss the assessment and the self-assessment. As a part of the assessment process, the employee and supervisor will conduct a review of the class description, job duties list and workload. If workload issues are mutually identified, the supervisor is to develop a plan to address such issues. The employee and supervisor are to meet to review and discuss the written assessment report. Both shall electronically sign the assessment in MyCareer@PCC.

FYI: Upon satisfactory completion of the 12-month probationary period, the employee will receive a one step increase (see salary schedule.) The salary increase is effective the first day of the pay period following completion of the initial probationary period. Although it is not necessary for the completed assessment documents to be received by HR before the pay increase is generated, an HR Representative should be notified in advance if there are any performance issues which might impact the successful completion of the probationary period.

End of 6-Month Transfer Probation Assessment

Classified Assessment Form

The assessment will include the supervisor’s review and the employee’s self-assessment. Goals for the coming year are to be developed jointly by the supervisor and the employee and will include the Intercultural Competence Self-Assessment. See Article 13.3 for more details.

Employees shall serve a six month probationary period in a new job. This assessment is to occur at the conclusion of the probation period. Please note: Prior to the end of probation, if there are concerns by the supervisor about the employee’s job performance, the supervisor should contact their HR Representative for guidance.

The supervisor and employee are to meet to discuss the assessment and the self-assessment. As a part of the assessment process, the employee and supervisor will conduct a review of the class description, job duties list and workload. If workload issues are mutually identified, the supervisor is to develop a plan to address such issues. The employee and supervisor are to meet to review and discuss the written assessment report. Both shall electronically sign the assessment in MyCareer@PCC.

FYI: Upon completion of the 6-month probationary period, the employee shall receive their annual salary increase in accordance with Article 15.5.

Annual and Continuous Assessment

Classified Assessment Form

The assessment will include the supervisor’s review and the employee’s self-assessment. Goals for the coming year are to be developed jointly by the supervisor and the employee and will include the Intercultural Competence Self-Assessment. See Article 13.3 for more details.

Employees who are not on probation shall receive assessments annually within 30 days of their anniversary date (current job begin date) for work performed in the prior year for the second and third year of employment and every three years thereafter. The supervisor and employee are to meet to discuss the assessment and the self-assessment. As a part of the assessment process, the employee and supervisor will conduct a review of the class description, job duties list and workload. If workload issues are mutually identified, the supervisor is to develop a plan to address such issues.

The employee and supervisor are to meet to review and discuss the written assessment report. Both shall electronically sign the assessment in MyCareer@PCC.

End of 6-Month Special Assessment

Classified Assessment Form

The assessment will include the supervisor’s review and the employee’s self-assessment. Goals for the coming year are to be developed jointly by the supervisor and the employee and will include the Intercultural Competence Self-Assessment. See Article 13.3 for more details.

Employees placed in a new job as the result of a layoff, recall or relocation shall serve a special assessment period of six months that can be successfully fulfilled in less than six months. See Article 22.5 for more details.

An employee placed in a new job as a result of a layoff, recall or relocation, who is not successfully completing the assessment period shall receive a plan of improvement not later than the mid-point of the assessment period.

See End of 6-Month Transfer Probation Assessment for the assessment process.