Portland Community College | Portland, Oregon

Dean of Effectiveness and Planning

Class: Management | Exempt status: Exempt | Grade: O

Under the direction of management, the Dean of Effectiveness and Planning has overall responsibility and accountability for providing leadership in long-range planning, program development, problem solving, and staff development for Effectiveness and Planning areas, including Institutional Effectiveness, Accreditation, Program Review & Assessment, and Continuous Improvement.  The Dean of Effectiveness and Planning responds to inquiries from College departments, educational institutions, the community, students, and/or external agencies and supervises managers, faculty, academic professionals, classified, technical/support, and student staff.

Typical Duties and Responsibilities

1. Provides leadership in the design, development, implementation and evaluation of the Effectiveness & Planning areas for the college including Institutional Effectiveness, Accreditation, Program Review & Assessment, and Continuous Improvement.
2. Collaborates with Academic and Career Pathways, Teaching & Learning, Curriculum, and Assessment, Effectiveness & Planning, Academic & Student Affairs Operations, and Student Affairs leadership as needed, as well as other key leaders across the college.
3. Designs, develops and implements strategic priorities and programs to maintain and expand/enhance services provided to faculty and instructional leaders through continuous improvement, data availability and analysis, and accreditation and program review assessments.
4. Serves as the curricular liaison for the College with the Northwest Commission of Colleges and Universities; supporting the Executive Dean for Teaching & Learning Support and the Vice President for Academic Affairs in academic/instructional issues related to accreditation.
5. Provides leadership in the development of the College’s strategies, methods and tools for assessment of student learning, program review, instructor qualifications, credit for prior learning, and other systems as needed.
6. Represents the Teaching & Learning Support Division and the Learning Support areas specifically at the local, regional, and national level as assigned.
7. Ensures culturally responsive and inclusive operations that center on historically underserved and marginalized communities; accountable for flexible service delivery modalities that support access and equitable student outcomes.
8. Exercises leadership in achieving optimal organizational efficiency and effectiveness, including initiatives to improve work processes and enhance systems and staff performance.
9. Develops, oversees, analyzes, and makes budget decisions in alignment with College strategy, values and priorities. Forecasts funds needed for staffing, equipment, materials, and supplies. Assumes institutional authority for applicable grants and contracts.
10. Builds and maintains collaborative and productive partnerships across Academic Affairs, Student Affairs, administrative/systems services, and shared governance bodies in order to integrate institutional effectiveness, planning efforts, and holistic student support.
11. Provides leadership for College-wide strategic initiative execution.
12. Supervises management, academic professionals, classified staff, technical/support, and/or student staff. Evaluates, supports, and provides guidance on professional development plans and goals for assigned areas of responsibility in accordance with practices, policies, and collective bargaining agreements. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
13. Implements and promotes advancement of the district’s equity goals and assists in the hiring of staff that reflects the diversity of the district. Enhances equity-minded talent management, including recruiting, hiring, and employee retention practices.
14. Performs other related duties as assigned.

Work Environment

Work environment includes frequent disruptions and changes in priorities. Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. Working hours may vary and occasional evening or weekend work is required. Frequent travel to other locations is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.

Minimum Qualifications

Master’s Degree and eight (8) years of progressively responsible professional experience related to the area of assignment, providing program/project management or program/project coordination. Four (4) years of higher education management/supervisory experience.

Knowledge, Skills, and Abilities

Knowledge of:

• Supervisory principles;
• Policy and procedure development and implementation practices;
• Best practice in accreditation, institutional research, data equity, and assessment principles;
• Student retention strategies;
• Budgeting, financial and business management principles and practices;
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes;
• Analytical methods and techniques;
• Program/project management principles and techniques.

Skills in:

• Supervising diverse staff;
• Coordinating activities with other internal departments and/or external agencies and vendors;
• Communicating technical information to non-technical audiences;
• Managing projects;
• Monitoring compliance with applicable policies, procedures, rules, and regulations;
• Interpreting and applying applicable laws, rules, and regulations;
• Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals;
• Planning and implementing program components;
• Compiling and analyzing data;
• Conducting needs analysis;
• Conducting outreach activities;
• Preparing collateral and marketing materials;
• Interpreting complex documents.

Ability to:

• Work with diverse academic, cultural and ethnic backgrounds of community college students and staff;
• Utilize computer technology for communication, data gathering and reporting activities;
• Communicate effectively and culturally responsively through oral and written mediums;
• Assess the consequences and outcomes of program initiatives;
• Monitor legal and regulatory changes.

New

4/2021

Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.