Tutoring & Co-Curricular Support Manager

Class: Management | Exempt status: Exempt | Grade: K

clapping smiling graduatesUnder the direction of management, the Tutoring & Co-Curricular Manager oversees multiple service locations providing direct student-facing academic support, such as the Student Learning Center, Reading/Writing Center, and Tutoring Services. Provides additional oversight in Co-Curricular areas such as Learning Gardens, Environmental Centers, MakerLabs, and STEAM/STEM Centers. Works to ensure student success and retention in support of PCC strategic initiatives. Develops and implements policy and procedure in compliance with external regulations and internal policy. Aligns programming with best practices in Higher Education. Supervises tutors, academic professionals, paraprofessionals, technical/support, classified, and/or casual staff.

Leadership competencies

  • Advances Racial and Social Justice
    Actively works toward the elimination of racism and social oppression; utilizes culturally responsive practices and processes to achieve equitable student and employee outcomes
  • Drives Vision and Purpose
    Participates in the creation of and executes a vision for the College’s mission balancing compliance with flexible, multimodal, inclusive delivery of financial services.
  • Drives Engagement
    Initiates and drives authentic exploration and engagement cross-departmentally to arrive at collaborative solutions that lead to employee and student success.
  • Accelerates Agility and Innovation
    Analyzes systems, policies and practices and commits to continuous program improvement through the strategic use of culturally responsive data.
  • Builds Partnerships
    Partners to solve problems, adapts communication and approaches, supports healthy conflict, and develops strong relationships with associated areas to advance institutional goals.

Our mission

To support student success by delivering access to quality education while advancing economic development and promoting sustainability in a collaborative culture of diversity, equity, and inclusion.

Our vision for equitable student success

Recognizing the unique value, perspectives, strengths, and challenges of every person who comes to PCC for education, all students will achieve their academic goals through equitable support, quality instruction, clear guidance to persist, and an unwavering commitment to completion shared by the entire College community.

YESS logo

Yes to Equitable Student Success (YESS)

Our roadmap to dismantling barriers and building inclusive systems of education and support.

Strat plan

Strategic planning

The College’s overall map for ongoing planning and strategic actions.

Typical Duties and Responsibilities

  1. Oversees the Student Learning Center, Reading/Writing Center and other related centers and programs; ensures efficient operations, responds to facilities-related matters, and optimizes resources.
  2. Manages academic support programs such as classroom-based embedded tutoring and supplemental instruction. Manages programs such as the STEAM/STEM Centers, Learning Gardens, and staff to support student study groups.
  3. Manages district tutoring programming and services. In collaboration with internal and external partners, identifies programmatic needs. Assesses service delivery, quality, and effectiveness, and ensures coverage to meet demand.
  4. Supervises tutors, academic professionals, paraprofessionals, technical/support, classified, and/or casual staff. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary. Trains and directs the work of part-time faculty and staff who tutor. Works with HR to ensure compliance with workload thresholds.
  5. Develops, recommends, and administers policies, procedures, and processes in support of departmental operations; implements and monitors compliance with approved policies, procedures, and processes. Ensures alignment and consistency with practices, procedures, and services across the district.
  6. Markets centers, programs, and services and recruits students as appropriate. Prepares and delivers presentations regarding academic support services and programs; facilitates meetings on program services and issues; attends professional conferences and training sessions.
  7. Collects and analyzes a variety of complex data and information in various formats; performs needs assessment and modifies programming accordingly.
  8. Aligns activities with college strategic plan and student success measures; determines and implements retention measures.
  9. Participates in/on a variety of meetings, committees, task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other pertinent information as appropriate; represents the College on on local, state, and national committees, advocacy groups, and/or other related groups. Confers with a variety of governmental agencies and other organizations regarding program issues and best practices.
  10. Develops, implements, and monitors program budgets, ensuring compliance with applicable fiscal restraints. Implements and allocates resources following budget approval and approves expenditures.
  11. Performs other related duties as assigned.

Work Environment

Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.  Occasional travel within the district and beyond.

Minimum Qualifications

Bachelor’s degree in Counseling, Education, Administration, Management, Communications, or related field. Three (3) years progressively responsible experience related to student services in post-secondary education, including two (2) years of supervisory experience.

OR Bachelor’s degree in any field AND five (5) years progressively responsible experience related to student services in post-secondary education, including two (2) years of supervisory experience.

OR seven (7) years progressively responsible experience related to student services in post-secondary education, including two (2) years of supervisory experience.

Knowledge, Skills, and Abilities

Knowledge of:
  • Supervisory principles;
  • Grant and/or contract management principles and practices;
  • Advanced principles and practices in assigned programmatic area;
  • Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;
  • Public relations principles;
  • Budget administration and fiscal accounting principles;
  • Marketing principles;
  • Analytical methods and techniques;
  • Area resources;
  • Needs assessment methods;
  • Strategic planning principles;
  • Program/project management principles and techniques.
Skills in:
  • Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals;
  • Managing, marketing, and promoting programs;
  • Planning and implementing program components;
  • Speaking in public;
  • Conducting outreach activities;
  • Analyzing the applicability and/or value of the implementation of emerging trends and/or services;
  • Assessing the consequences and outcomes of program initiatives;
  • Ensuring compliance with applicable internal and external program requirements;
  • Monitoring legal and regulatory changes;
  • Coordinating activities with other internal departments and/or external agencies;
  • Preparing a variety of reports related to operational activities, including statistical analysis.
Ability to:
  • Work with diverse academic, cultural and ethnic backgrounds of community college students and staff;
  • Maintain confidentiality;
  • Interpret complex documents;
  • Utilize computer technology used for communication, data gathering and reporting;
  • Communicate effectively through oral and written media.

New: 2/2022
Replaces: Academic Support Services Manager

Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.