Portland Community College | Portland, Oregon Portland Community College

CARES Act disclosure

Updated April 5, 2021 
Funding PCC received was shared between PCC and OCCC – Oregon Coast Community College disclosure.

Portland Community College’s report on funds received under Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act to provide Emergency Financial Aid Grants to students.

All Student Portion funds were expended in full in prior quarters; this update reflects the final Institutional Portion funds expenditure and reporting for CARES HEERF and SIP.

PCC is required to provide regular reporting to the U.S. Department of Education (ED) on the use of funds authorized by the CARES Act. Funds received by Portland Community College under the CARES Act were authorized by Congress and signed into law by the President on March 27, 2020. The information noted below is intended to not only meet the reporting requirements of the CARES Act but also provide information to our community regarding the use of the student grant portion of the Higher Education Emergency Relief Fund (HEERF).

Section 18004(e) of the Coronavirus Aid, Relief, and Economic Security Act (“CARES Act” or the “Act”)), Pub. L. No. 116-136, 134 Stat. 281 (March 27, 2020), directs institutions receiving funds under Section 18004 of the Act to submit (in a time and manner required by the Secretary) a report to the Secretary describing the use of funds distributed from the HEERF. Section 18004(c) of the CARES Act requires institutions to use no less than 50 percent of the funds received from Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and childcare). On April 9, 2020, the ED published documents related to the Emergency Financial Aid Grants, including a letter from Secretary Betsy DeVos, a Certification and Agreement form for signing and returning by institutions to access the funds, and a list of institutional allocations under 18004(a)(1).

The Certification and Agreement direct each institution applying for HEERF funds to comply with Section 18004(e) of the CARES Act and submit an initial report (the “30-day Fund Report”) to the Secretary thirty (30) days from the date of the institution’s Certification and Agreement to ED. Each HEERF participating institution must post the information listed below on the institution’s primary website. The following information must appear in a format and location that is easily accessible to the public per the schedules (original and as amended) provided by the U.S. Department of Education:

  • An acknowledgment that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.
    • PCC signed and submitted the U.S. Department of Education (ED) Certification and Agreement for Emergency Financial Aid Grants to Students under the Coronavirus Aid, Relief, and Economic Security (CARES) Act on April 16, 2020. ED provided PCC with an electronically signed Grant Award Notification (GAN) on April 25, 2020.
  • The total amount of funds that the institution will receive or has received from ED according to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Students. From a total of $6,269,372:
    • Portland Community College will receive $6,177,797 for Emergency Financial Aid Grants to Students, and
    • Oregon Coast Community College will receive $91,575 for Emergency Financial Aid Grants to Students – see OCCC’s reporting information.
  • The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day report and every 45 days thereafter). PCC:
    • First 30 days (April 26-May 25): $4,663,485
    • Next 45 days (May 26-July 9): $49,135
    • Next 45 days (July 10-Aug 23): $1,364,995
    • The remainder of Quarter 3 (Aug 24-Sept 30): $0
    • Quarter 4 2020 (Oct 1-Dec 31): $100,182 (Student Portion); $83,228 (Institutional Portion)
    • Cumulative as of Dec 31, 2020: $6,261,025 of $6,177,797 (101.4%)
  • The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
    • Spring 2020: 10,284
    • Summer 2020: 4,733
    • Fall 2020: 11,256
  • The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.
    • Spring 2020: 10,284 (100% of eligible students)
    • Summer 2020: 4,733 (100% of eligible students)
    • Fall 2020: 386 (3.4% of eligible students)
  • The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.
    • For Spring and Summer quarters 2020, PCC awarded funds to all eligible students determined to meet the Title IV-eligible criteria, in amounts that were determined by the student’s Expected Family Contribution (EFC), and whether the student was receiving the grant for the first time or second.
      • Spring quarter: The median EFC for all eligible students was approximately $1,200.
        Spring quarter
        EFC range Number of students Award per student Total funds
        0 to 1,200 5,035 $620 $3,121,700
        1,201 to 5,000 1,713 $465 $796,545
        5,001 to 10,000 1,391 $310 $431,210
        >10,000 2,026 $155 $314,030
      • Summer quarter: In addition to the EFC requirement, awards to students varied based on whether they had received a prior award in spring term. PCC’s assessment is that COVID-related expenses are a blend of one-time expenses (purchase of a computer or desk) and ongoing expenses each term (internet access, supplies, utilities).
        Summer quarter: First-time recipients
        EFC range Number of students Award per student Total funds
        0 to 1,200 634 $620 $393,080
        1,201 to 5,000 239 $465 $111,135
        5,001 to 10,000 250 $310 $77,500
        >10,000 326 $155 $50,530

         

        Summer quarter: Other recipients
        EFC range Number of students Award per student Total funds
        0 to 1,200 1,629 $300 $488,700
        1,201 to 5,000 549 $225 $123,525
        5,001 to 10,000 501 $150 $75,150
        >10,000 605 $75 $45,375
      • For Fall quarter 2020, PCC assessed that the very small amount of remaining funds could not be distributed in the same fashion. Even awarding just first-time recipients with a $0 EFC would have netted average awards of around $50. PCC distributed the remaining funds through its Emergency Grant process, allocating HEERF funds to students who met the Title IV criteria and were reporting a need for funding to support an HEERF-eligible expense consistent with U.S. Department of Education guidance.
  • PCC gathered data from several online sources as well as direct information from students and determined that our students had the direct need in a range from $1,489 to $4,184, which is well in excess of what we were able to provide with the HEERF funds. These expenses include but are not limited to:
    • Laptop or computer purchase or repair
    • Printer and printer ink
    • Other technology such as headphone, mic, or camera
    • Internet access
    • Increased utility expense
    • Learning environment supplies (desk, chair, and lighting)
    • Personal and sanitary supplies
    • Books and course materials
    • Healthcare

    Some of these items may be deemed to be one-time, however, most are ongoing or repeat costs.

  • For detail on OCCC’s distribution of CARES/HEERF funds to students, please refer to OCCC’s COVID/CARES web page.
  • Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.