Portland Community College | Portland, Oregon

Family handbook: outdoor nature-based program

About the PCC Outdoor Nature-Based Program

The PCC Outdoor Nature-based Program is a unique early childhood education that provides developmentally and culturally appropriate care for preschool-aged children in a completely outdoor setting. In addition, the program serves as a practicum site for students in the Early Childhood Education Program to complete their field learning. Students have the opportunity to apply early childhood best practices with children and families under the guidance of experienced teachers and faculty.

Mission/Vision

The Outdoor Nature-Based Program at PCC’s Child Development Center is a community of educators and learners dedicated to providing excellence in early childhood education through immersive outdoor experiences. Guided by an anti-bias and social justice lens, we foster children’s growth, well-being, and connection to nature while honoring diverse identities, cultures, and ways of knowing. As a laboratory school, we support the development of future early childhood professionals through reflective practice, mentorship, and research-informed teaching that promotes equity, inclusion, environmental responsibility, and lifelong learning.

Certification

The PCC Child Development Center and Outdoor Nature-Based (ONB) program is licensed by the State of Oregon Department of Early Learning and Care (DELC) and is inspected annually by a licensing specialist. We comply with all General Rules for All Child Care Facilities in OAR 414-075-0000 to 414-075-0300 and the Rules for Outdoor Nature-Based Programs in OAR 414-320-0100 to 414-320-1620. A copy of these rules and regulations are available in the office for your reference. The CDC license # is:. The program licensing capacity is for 16 children ages 3 to 5 years old. The staff to children ratio is 1 adult for every 8 children.

Operating Calendar and Hours

The program hours are from 8:00 a.m. to 2:00 p.m. Monday through Friday. We have an open-door policy, in that parents are welcome to visit at any time. The program is open from September to June and follows the college calendar. Several center-wide closures are scheduled annually, based on college holidays and the operational needs of the program such as teacher in-services. Holiday closures include: Labor Day; Veterans’ Day; Spring Break; Thanksgiving Break; Winter Break; New Year’s Day; MLK Day; Memorial Day. The Program’s beginning of the term start dates and the end of the term dates align with the college calendar’s start dates and end dates. A family calendar will be provided each term.

Educational Philosophy and Core Values

At our forest preschool, we believe that childhood is a time of wonder, exploration, and deep connection to the natural world. We view nature as a dynamic classroom—one that inspires curiosity, creativity, resilience, and a lifelong love of learning.

Children learn best through hands-on experiences, meaningful relationships, and self-directed play. In our program, educators serve as guides and co-explorers, thoughtfully supporting each child’s development while honoring their individual pace, interests, and voice. We recognize that risk-taking, problem-solving, and unstructured outdoor play are essential components of healthy growth and confidence.

We are committed to fostering the whole child—socially, emotionally, physically, and cognitively. Through daily immersion in nature, children develop not only foundational skills for school readiness but also empathy, environmental stewardship, and a sense of belonging in the world around them.

We value strong partnerships with families and strive to build a collaborative, inclusive community grounded in respect, trust, and shared responsibility for children’s well-being.

Core Values

1. Connection to Nature
   We believe nature is a powerful teacher. Daily outdoor experiences cultivate curiosity, respect for the environment, and a sense of place.
2. Child-Led Learning
   Children are capable, competent learners. We follow their interests and support inquiry, exploration, and discovery through play.
3. Whole Child Development
   We nurture social-emotional growth, physical development, creativity, and critical thinking alongside early academic skills.
4. Risk and Resilience
   We support appropriate risk-taking in a safe and supervised environment, helping children build confidence, independence, and perseverance.
5. Relationships and Community
   Strong, responsive relationships are at the heart of our program. We foster connection among children, educators, families, and the natural world.
6. Equity and Inclusion
   We are committed to creating a welcoming, inclusive environment where all children and families feel valued, respected, and represented.
7. Stewardship and Responsibility
   We teach children to care for the earth and each other, fostering habits of sustainability, kindness, and shared responsibility.
8. Joy and Wonder
   We honor the magic of childhood. We create space for imagination, delight, and the simple joys of being outdoors.

Anti-Bias Education

Anti-bias curriculum and social justice are at the center of what we do as we introduce children to the community through early education. We continually strive to examine our own biases in order to inform our practice in environments. This grants the children the opportunity to be exposed to other perspectives, allowing for deeper reflection and acceptance of differences. We advocate on a larger scale, educating and illuminating society on the importance of Early Childhood Education. We seek to lift up the profession in the eyes of society and help others build their practices in order to reach higher levels of care for the children and families they serve.

Holiday Celebrations

The Center recognizes that we live in a pluralistic culture with many different religious and cultural practices and beliefs. As a basic policy, the center does not present material that fosters or hinders religious beliefs among children. Generally, we choose to not make holidays a focus for our children’s activities, but invite families to share their traditions with us if they wish to. We will recognize holidays that are significant to our families and provide opportunities for children to discuss their traditions.

We will support celebrating children’s birthdays in the classroom based on parents’ requests. If this is something you wish to participate in, please contact your child’s teacher. Food provided by parents for classroom snacks or for celebrations must be commercially prepared. In addition, out of sensitivity for all families, we ask that if you choose to use the child cubbies to distribute invitations to a birthday party for your child, that every child in the classroom be invited.

Adult Conduct

It is important to the CDC Community to provide everyone with a safe environment where they know they will be treated with respect and consideration. We believe that respectful and open communication between parents and CDC staff is essential to the quality of care we provide. While at the CDC, all adults are expected to conduct themselves in ways that help all children and adults feel safe.

Please do…

• Be respectful and calm when speaking with your child, teachers, and staff, or other people’s children and their families.
• Supervise your child from the car to the classroom and from the classroom to the car. If you see a child other than your own being hurtful or unsafe, inform the teacher and allow the teacher to intervene.
• Bring questions or concerns directly to the staff person who can help address the issue.

Please do not…

• Use, or threaten to use, any form of corporal punishment at the CDC
• Come to the CDC under the influence of alcohol or other drugs
• Raise your voice or use profanity
• Bring alcohol, drugs, firearms or weapons onto the campus

Guidance and Discipline

The basis of the guidance and discipline policy at the program is to encourage positive behavior and to facilitate the growth of understanding emotions in oneself and others. Carefully planned environments and strong classroom communities provide support for children’s success. Strategies such as redirecting children and setting clear limits are the basis for facilitating self- management when difficulties arise. These strategies also aid children in developing self-control.

While consistency in discipline is recognized as important, the uniqueness of both child and circumstance require flexibility in discipline procedures and in assuring the maintenance of a climate conducive to learning and safety. All children are encouraged to “use words” to express their needs and feelings. Staff facilitate problem solving among children in conflict, maintaining an awareness of each child’s development and temperament, and providing support at the appropriate level. Prosocial behaviors are encouraged and acknowledged by teaching staff. The staff’s response to inappropriate or negative behavior may include ignoring behavior, discussing the situation with the child, redirecting the child’s activity, and/or using firm, clear and concise language to instruct the child in a more positive way to express her/himself.

If a child is unable to respond to these interventions, he or she may be asked to move away from an activity for a time. This allows space to calm down, express his or her feelings and needs, and participate in finding a resolution that allows him or her to be successful. Staff will usually accompany the child to a space away from the activity for a brief period of time and then assist the child to reenter the classroom activity. In special cases when a child is likely to hurt him/herself or another child, the teacher will stop the child or move the child away to a safe location.

In situations where serious and/or repeated behaviors occur, a behavior plan will be established consisting of clear non-punitive consequences. In such instances, the parent(s) will be fully involved in any discussions and plans, and will be updated frequently on the child’s progress. If the behavior plan does not effectively resolve the issue, next steps will be considered on a case by case basis. Next steps can include further parent-teacher meetings, seeking support from counselors, and other outside support. Our philosophy is to partner with parents to best support every child, and to find solutions that will work both in the classroom and at home.

The PCC Child Development Center is committed to promoting healthy relationships and a safe learning environment. To this end, threats of harm to self or others, threatening verbal or physical behavior or acts of violence shall be addressed immediately. The director maintains final discretion in matters of support and guidance..

Steps for Addressing Challenging Behaviors

The behaviors of children will be addressed by classroom staff as outlined by the guidance and discipline policy. This can include positive reinforcement for appropriate behavior, redirection, offering choices, reminders of classroom rules, modifying the classroom environment and/or daily schedule, and providing a supervised quiet time for the child to gain control. Classroom staff shall observe all children and document these observations to help ascertain any patterns or precipitating factors of the challenging behavior. At no time will staff use shaming, the withholding of food, or physical punishment of any kind. Teachers will engage parents in conversations to ensure consistency between home and school, and to ensure that solutions are not overlooked.

The first step will always be talking with parents. When a child exhibits a challenging behavior on a continual basis that is not resolved through appropriate behavior management strategies, the classroom staff will consult with the director to document the problem behavior and ask for further guidance.

If the challenging behavior is still not resolved, the center staff shall request a meeting with the child’s parent(s), to discuss the behavior. The center staff and parent(s) will collaborate on the development of strategies to resolve the behavior. A written behavior plan may be implemented at this time. During this process, the classroom staff will keep the child’s parent(s), the classroom supervisor, and the center director informed of progress in resolving the challenging behavior. If a child’s behavior results in an injury to another child or staff member, the child’s parents will be notified as soon as possible and written documentation of the incident will be provided to the parent(s), shared with the supervisor, and placed in the child’s file.

If the center staff feels that they need further assistance in resolving the challenging behavior, the program may, with the parental permission, request the assistance of an outside party. If the center staff feels that the problem may be a result of a special need, the program may, with parental permission, refer the child for evaluation. NWRSD or MECP are the agencies who would conduct an evaluation, and who would be consulted for behavior support for children younger than school aged.

If the results of an outside evaluation suggest the need for accommodations for special needs, the CDC will provide these or other appropriate accommodations as long as they are not an undue hardship on the program as outlined in the Americans with Disabilities Act (ADA).

If all of the above steps fail to resolve the challenging behavior, the program will consider appropriate next steps, which may include helping the family find a more suitable placement that would help address any developmental and behavioral concerns if preferred by the family. The program will make every effort to provide all children access to day-to-day classroom activities and facilitate their ability to learn and play alongside their peers.

Written documentation of all of the above steps will be provided to the parent(s) and placed in the child’s file.

Parent/Teacher Communication

Communication between parents and teachers is crucial to a child’s success in the classroom. Upon enrollment, each family is asked to complete a Child and Family History Questionnaire. We value the knowledge parents have about their children, and we understand the need for parents to know about what happens during the day when a parent cannot be with their child. The Famly App is an appropriate way to communicate. More confidential information should be shared directly with a teacher either in a written note, email, or in person.

We recognize that pick up and drop off times can be hectic, and children are deserving of parents’ attention during these times. We encourage parents to use the Famly App, email teachers, or request a phone call in order to discuss specific issues about children or classroom activities.

Teachers appreciate knowing about upcoming extended absences, any changes happening at home, changes in eating or sleeping routines, or any illness. These tend to impact the children during the day, and teachers want to be aware and able to support children who need extra attention.

Parents can receive general information about the child’s day by checking the Famly App, posted photos, curriculum plans, or whiteboard news. Checking in with teachers as time allows is also welcomed. During drop off/pick up teachers may not be able to talk as their attention needs to be on the children, but can always set up a time to do so. Teachers will inform parents of any out of the ordinary behaviors. Newsletters are also sent out from each classroom. Teachers will offer parent/teacher meetings/conferences twice yearly, usually in the fall and in the spring. Parents are welcome to request conferences at any time, and teachers may request a meeting if there are specific issues to address.

Parents can view inspection reports, access the Department of Early Learning and Care website and ONB program certification rules, and contact CCLD using this website.

The child abuse and neglect hotline is: 1-855-503-SAFE (7233)

Parents can access information about the child care program staff on the child care safety portal.

Our Classroom

This program is an outdoor nature-based preschool. The entire Portland Community College campus is our classroom. Each day children will gather in the main outdoor classroom and may go to different areas of the college. Parents will receive a lesson plan for the week so that they will know which area of the campus their child will be on any given day. The children will return to the morning gathering space for parents to pick up their child.

Practicum Site

In addition to an early learning center, the ONB program serves as a practicum site for Early Childhood Education (ECE) students at PCC. Under the supervision of a Mentor Teacher, ECE students practice the skills and knowledge learned from their ECE courses.

PCC Outdoor Nature-Based Staff

The staff in the best position to address your concerns varies with the nature of the issue. All general program concerns over classroom administrative procedures can be presented to the Director. Billing concerns should be directed to the Office Assistant in the front office. Problems unique to one classroom are best directed initially to the Mentor Teacher.

Teaching Staff

Mentor teacher and Child Development Specialist (CDS) Teachers
Teaching staff are the core of our program. Mentor teachers and the CDS teachers are College employees and professionally staff the classrooms. The teachers are the primary contact regarding children. Teachers working with Practicum students have the title of Mentor Teacher. Teachers not mentoring practicum students have the title of Child Development Specialists (CDS).

When professional teaching staff take sick or vacation leave, the Center schedules on-call teachers from our pool of temporary and permanent substitute teachers. Substitute teachers are referred to as Floaters. All Floater Teachers meet at least the requirements of classroom teachers, have been trained in the classrooms and are familiar with the special requirements of teaching each group which they are assigned, including pertinent medical information, allergies and special needs.

College Students (Practicum)
Our professional teaching staff work with Practicum students enrolled in courses through the Early Childhood Education Department (ECE). Teaching teams provide leadership, guidance, and training within each classroom, supporting students as they develop their skills and knowledge in early childhood education.

Practicum students are assigned responsibilities that align with their education, experience, and the requirements of the Oregon Department of Early Learning and Care (DELC). Their participation enriches the PCC Child Development Center’s individualized approach to education and contributes to the engaging, responsive learning environments we provide for children.

Practicum students are required to sign in and out at the Child Development Center office.

Each classroom is staffed in accordance with DELC staff-to-child ratio requirements. All employees have successfully completed a criminal history check through DELC and are enrolled in the Central Background Registry (CBR). Only employed staff members are counted toward required staff-to-child ratios. Visitors and adults who are not enrolled in the CBR are not permitted unsupervised access to children.

Interns
Through a partnership with the Metro Opportunity Center, interns may also work in our classrooms. These individuals receive hands-on training and professional mentoring from our teaching staff as they develop the skills needed to provide high-quality early childhood education.

Interns meet or exceed DELC requirements and have completed a criminal history check through DELC. Because they fulfill DELC background screening and training requirements, interns may be counted in staff-to-child ratios when permitted by licensing regulations.

Administrative Staff

The program’s administrative team includes the Center Director, Sr. Office Assistant and kitchen staff. The ONB staff reports to the PCC Pathway Dean. The primary contacts for your questions are:

• Director: Program and curriculum information, center policies, questions related to child development or support, health and safety issues, and personnel issues.
• Sr. Office Assistant: Tuition, billing or facilities questions; child enrollment, schedules, wait-list policies and questions; general reception support such as handling messages regarding child attendance and messages for classroom teachers, and forms.

Substitute Director

During times when the director is offsite, a qualified substitute director will be appointed from the mentor teaching staff. The list of qualified substitute directors is posted on the main office/parent bulletin board.

Grievance

Addressing concerns effectively requires open communication between the staff and the parents or guardians. In many cases, positive solutions can be found through discussion and collaboration. Engaging in discussions or asking questions that contribute to your child’s positive well-being is encouraged. If you encounter any issues with the facility or staff, please follow these steps:

1. Discuss the concern with the educators who work with your child immediately.
2. Allow time for the educator to follow up with you and resolve the concern.
3. If your concerns persist, please take your concerns to the Director as soon as possible.

Most concerns can be addressed informally, through immediate conversation with staff and ongoing relationship building. Unfortunately, there may be times when a concern is not appropriately resolved or is of a more serious nature. Whenever possible, if a serious concern needs to be elevated, it is preferred that concerns are submitted in writing to the Director. However, we understand that there may be situations where alternative methods are necessary. These alternatives include conducting an in-person interview/conversation, an online-meeting, a phone conversation, or recording the concern with written or oral affirmation, as requested by the individual.

When a concern is brought forward, the Director will speak to the educators who work directly with the child to learn more details about the situation. After listening to the concerns and gathering more details about the situation, the Director will collaborate with the family on possible solutions and next steps. Please allow time for the Director to carefully review the situation, gather relevant information, and implement a thoughtful resolution that addresses the main source of the concern.

Preschool & Early Learning Division Involvement:
In the case of exceptional circumstances, Preschool for All families may request a review of the complaint and resolution by emailing the Multnomah County, Preschool and Early Learning (PEL) Division at preschoolforall@multco.us. The Director will cooperate and share all documentation and notes related to the complaint and the resolution to the Preschool and Early Learning (PEL) Division.

Non-Preschool for All families may email the Program Dean for Education and Human Services: Luis Rodriguez Garcia at lrodrigu@pcc.edu.

Classroom Information and Policies

Arrival and Departure

Children must be signed in and out each day. This is extremely important, as the information is used to verify our current attendance numbers throughout the day as well as to check attendance during emergency drills and events. When your child arrives at the program, the person bringing the child must sign in and note the time of arrival in the Famly App. Each child must be signed in properly before the program can assume responsibility for that child. Please make certain that the teacher in charge is aware of your child’s arrival and that parent contact information is accurate.

Upon departure, teachers will release a child only to a parent or another person who has been authorized by the parent in writing. The teacher shall verify the photo identification of any person, other than the parent, who picks up a child. The person picking up the child must sign out to note the time of departure.

Parking

PCC has designated drop-off parking spots located in the parking lot adjacent to the CDC. Parking in these spaces is limited to 20 minutes. Parking in other non-designated spots may result in a parking fine. The center will not be responsible for any parking fees incurred from parking in non-designated spaces.

Late Pick Up

The center understands that unforeseen circumstances may occasionally prevent a parent from picking their child up on time. Families are expected to pick up their child by the end of their contract hours. Center staffing is based on that premise; delayed pickups result in additional staffing costs to the Center. When children are picked up late, additional billing charges are added at a rate of $1.00 per minute. If a child is consistently picked up late, the CDC Director will meet with the family to find solutions. If unresolved, parents may be given 30 days notice to leave the program.

Daily Schedule

The daily schedule will include breakfast, circle time, free choice time which includes small group activities, lunch, after lunch rest time, afternoon free choice time which may include a large group time, and bathroom breaks.

Walks / Outdoor Learning / Field Trips

As stated before, children and staff will explore and enjoy the College campus. Teachers take all reasonable precautions to ensure safety on these trips. For all outings away from the main classroom area, there will be three staff with the children, and one of them must have infant/child first aid/CPR training. Staff carry cell phones, as well as an emergency backpack containing a first aid kit, emergency contact information, and extra supplies.

Forest Preschool does not take off-campus field trips. All exploration and learning happen safely on our campus and nearby natural areas.

Clothing

Children spend the entire day outdoors in all types of weather. Appropriate clothing is essential to ensure that every child remains safe, comfortable, and able to fully participate in daily activities. We believe there is no such thing as bad weather, only inappropriate clothing. Outdoor play in varying conditions supports children’s health, resilience, and connection to nature. With the right gear, children can explore joyfully and safely year-round.

Children must arrive each day dressed for the weather and prepared to be outdoors for extended periods of time.

Required Items and Considerations

• Weather-appropriate outerwear
• Sturdy, closed-toe shoes (no sandals or open-toed footwear)
• Extra full set of clothes (including socks and underwear)
• Clothing should be durable and suitable for messy play (mud, water, and natural materials).
• Please send children in clothing that can get dirty—this is an essential part of learning in a forest environment.
• All items must be clearly labeled with your child’s name.
• Avoid clothing with drawstrings, loose cords, or accessories that may pose safety risks.

For cold, wet weather (40-50℉) we suggest:

• A wool or moisture-wicking base layer to keep skin dry and warm.
• An insulating middle layer, such as wool or fleece.
• A waterproof, windproof outer layer (rain jacket and rain pants or a waterproof suit).
• Waterproof boots to keep feet dry.
• Wool socks, which retain warmth even when damp.
• Warm accessories such as a hat, mittens/gloves, and neck gaiter as needed.

If a child arrives without appropriate clothing for the weather, families may be asked to return with proper gear before the child can join outdoor activities. If available, we may provide loaner items; however, these are limited and not guaranteed.

Our goal is to ensure all children can safely and comfortably participate in the full program. We appreciate your partnership in helping create a positive and successful forest preschool experience for your child.

Toys from Home

The program is equipped with materials and equipment that are carefully selected to support the developmental needs and interests of the children. To help maintain a safe, inclusive, and engaging learning environment, we ask that toys and personal items remain at home unless prior arrangements have been made with the teaching staff.

If there is a specific reason a child would benefit from bringing an item from home, please consult with the classroom teachers to discuss individual circumstances.

Toy weapons, guns, or other items that promote violent play are not permitted on campus.

Media

The occasional use of television, films, and video is limited to rare in our classrooms. All programming is previewed by a staff person to ensure developmental appropriateness. If such media are to be shown, alternative activities are always available, and no child is required to view the program.
Internet videos or photos as a resource for information relating to specific curriculum are used in some classrooms. We intentionally limit screen time, and internet use is only employed as a research tool.

Screening & Assessment

We recognize and honor the fact that each child develops at his or her own pace, and thus every child in a classroom will not be mastering the same skills at the same time. Teachers spend time observing each child to determine strengths and challenges, and then design curriculum activities to support children’s growth. Teachers share these observations with parents through written notes, conversation, or individual parent conferences.

The Ages and Stages Questionnaire (ASQ) is used to screen children in a variety of developmental areas. This tool was researched and developed at the University of Oregon, and is widely used as a primary screening for children’s communication, motor, cognitive, social-emotional, and problem-solving abilities.

Parents and teachers complete the forms at least annually, and they are used as the basis for conversation during conferences. Parents may request additional screening at any time, and may be referred for assessment in cases where development is questionable or parents or teachers have concerns.

When a child presents a developmental delay or when parents or teachers have concerns, a referral to Early Intervention may be made. The ONB may serve as a placement for a child who has been identified as needing early intervention support services, and teachers will seek classroom support from Early Intervention specialists.

When individual children present issues that require additional staff attention or support, parents will be involved in developing a written plan for that child. The ONB will provide reasonable accommodations to encourage every child’s success in the program.

Child Record Keeping

We keep written records for each child enrolled in the ONB program. A child’s file will include all of their emergency and contact information, as well as immunization records and any health alerts. We also have records of written goals, observations, parent-teacher conferences and meetings. Enrolling parents may have access to these records. These records will remain confidential and onsite for 2 years following enrollment.

Health and Medication Policies

In order to promote and protect wellness of children in care, we exclude ill children from the program in accordance with state regulations, under the following conditions:

• When the presence of the child poses risk of spread of infection to the other children;
• When the ill child requires more attention and care than is available by the regularly scheduled staff;
• When a child exhibits symptoms of communicable illness as defined by state guidelines.

Guidelines For Medical Exclusion

In compliance with the State of Oregon Department of Early Learning and Care’s rules, the center shall not admit or retain in care a child who has one of the following symptoms, or combination of symptoms, or illness:

1. Fever over 100.4 degrees F;
2. Diarrhea (more than one abnormally loose, runny, watery or bloody stool);
3. Vomiting;
4. Nausea;
5. Severe cough;
6. Unusual yellow color to skin or eyes;
7. Skin or eye lesions or rashes that are severe, weeping, or pus-filled;
8. Stiff neck and headache with one or more of the symptoms listed above;
9. Difficult breathing or abnormal wheezing; or
10. Complaints of severe pain;
11. Excessively runny nose with discolored mucus.

A child who shows signs of illness, as defined in this rule, shall be isolated and the parent(s) notified and asked to remove the child from the center as soon as possible. If a child has mild cold symptoms that do not impair his/her functioning, the child may remain in the center and the parent(s) notified when they pick up their child.

When it has been determined that a child is too ill to remain at the center, we ask that you make arrangements to pick up our child within 30 minutes. Isolation of a child away from the classroom uses extra staffing and can affect the activities of the rest of the group.

Ill children may not return to the center until they are free of symptoms for 24 hours without the aid of fever reducing medication for fever, severe cough, or difficulty breathing; and free of symptoms for 48 hours without the aid of medication for diarrhea and/or vomiting. If your child is diagnosed with a contagious disease, including, but not limited to, chickenpox, diarrhea caused by E. coli or Salmonella or Shigella, hepatitis, measles, mumps, pertussis (whooping cough), rubella, scabies, or tuberculosis, please provide a doctor’s note clearing your child to return. Directions of when to return to school may have been included when your child was diagnosed.

Medication Administration during the School Day

Medication Administration Permission forms must be completed by a parent (or an authorized adult) and approved by a staff member when a child requires medication while at school. No prescription medication or non-prescription medication, including, but not limited to, pain relievers, sunscreen, cough syrup, diapering and first aid ointments or nose drops, may be given to a child except under the following conditions:

• A signed, dated, written authorization by the parent(s) is on file (forms are available at the front desk)
• Prescription medication is in the original container and labeled with the child’s name, name of the drug, dosage, directions for administering, date, and physician’s name
• Non-prescription medication must be in its original container and labeled with the child’s name, dosage, and administration instructions. If the dosage or administration instructions provided by the parent differ from the manufacturer’s labeling, written authorization from a licensed physician specifying the dosage and directions must be on file before the medication can be administered.
• A written record of all medications administered listing, as a minimum, the name of the child, type of medication, the signature of the person administering the medication, date, time, and dosage given, shall be kept.
• Parent(s) shall be informed daily of medication administered to their child.
• Expired medication cannot be used and will be sent home.

If any medications are listed as part of an action plan from your child’s physician in response to medical conditions or allergies, these medications must be present on site in order for your child to attend.

Allergies

Every child with a life-threatening allergy must have an allergy plan from their doctor instructing us on how to respond when a child has an exposure to the allergen while at the center. This plan must be in place, including staff training time (on the plan and use of EPI pen if it is part of the plan) before the child begins child care. If the child is already in our care when a life-threatening allergen is identified, a plan must be in place before the child can again be left in care.

The allergy plan must include a specific definition of what the child is allergic to and in what form, what will trigger the allergic reaction, what symptoms we can expect to see if an allergic reaction is beginning, how we should respond to suspected exposure and to a reaction in progress, and what medication we should have at school. This plan should be signed by a doctor and by the child’s parent.

We work with families to support children with allergies, providing alternatives when possible. The ONB is a nut free program. We do not serve any nut products for snacks. All families in the center are asked to take action to help us provide a safe environment for every child and staff. While we can mitigate risks with appropriate precautions, we cannot guarantee that the entire program will be allergen-free as this space is shared by many individuals on a daily basis.

Sunscreen and Insect Repellent for Children

Staff will help children apply sunscreen twice daily on warm, sunny days. Sunscreen is considered an over the counter, or non-prescription medication by the Oregon Department of Early Learning and Care. Staff will need signed consent from parents before using sunscreen on a child.

We spend a lot of time outdoors, which means we sometimes need to protect children from bug bites. With parent permission, staff may apply insect repellent when needed. We use child-safe products, apply them carefully, and prioritize prevention through clothing and daily checks for ticks. Families are always welcome to provide their own preferred repellent.

Diapering

To support children’s health and safety in our outdoor learning environment, diaper changes are completed using a designated sanitary diapering area that meets licensing requirements. Staff follow strict hygiene and sanitation procedures, including the use of gloves, proper disposal of diapers, and disinfection of diapering surfaces after each use.

Handwashing

Handwashing is typically completed in a traditional manner using running water, liquid soap, and paper towels. In our outdoor setting, a portable handwashing station equipped with a water vessel, liquid soap, paper towels, and a waste receptacle provides children and staff with access to effective handwashing throughout the day. Hands are washed before meals, after toileting or diapering, and whenever needed to promote good hygiene and reduce the spread of illness.

Nutrition and Food Policies

Proper nutrition is essential for the physical growth and development of children. Eating a well-balanced diet can significantly help cognitive development as well social and emotional development. Research has shown that good eating habits established during early childhood can impact overall health in the long run. As such, the program is committed to providing healthy meals during our operational hours. Organic foods, whole grain rich foods, limited sugar, and unprocessed or natural food will be prioritized. The Child and Adult Care Food Program guides the food and portion sizes served.

Every meal will be served family-style, which means children will be invited to eat a meal at a table in small groups. Children will pass food to one another in serving dishes giving children an opportunity to serve themselves and share in pleasant conversations. Teachers will sit and eat with the children to model how to serve themselves, offer guidance on serving sizes, and encourage children to try new foods. Each month the program will highlight a seasonal fresh fruit or vegetable to try.

Morning breakfast and lunch are provided by the center. Breakfast will consist of fluid milk, a fruit or vegetable, and breads or grains and be available between 8:15 to 9:15. Lunch will include fluid milk, a meat or meat alternative (i.e. cheese or yogurt), vegetable, fruit, and grain and will be served between 11:15 and 12:15. Menus are provided monthly. Families have the right for free language assistance for Limited English Proficiency persons and for free disability accommodations. We will provide these services upon request.

Occasionally, parents bring food for all the children as snacks for celebrations. This food must be commercially prepared. If your child has a special dietary requirement.

Safety and Emergency Policies and Procedures

Accidents

We strive to prevent accidents by creating a safe environment and providing careful supervision of children. However, minor injuries are part of growing up, and in the course of development, children take some risks. There is always a staff member present who is trained in first aid. All injuries requiring first aid are recorded on the Famly App, and a notice is sent home at the end of the day. Often for injuries where the child is particularly upset or will have a visible injury, teachers will contact parents to discuss the situation.

In the case of a serious injury to a child, parents will be contacted. If emergency services are needed, we will call 911. If it is determined that it is necessary to transport a child for emergency services, a staff person will accompany the child if a parent is not present, if allowed. A copy of the child’s emergency and health information will accompany the child to the health facility.

Safety

At our ONB, children spend most of their day outdoors exploring, learning, and connecting with nature. Your child’s safety and well-being are our top priorities. This summary highlights our key safety practices.

Supervision

• Children are actively supervised at all times.
• Staff maintain small group ratios and frequent headcounts.
• Children stay within clearly defined outdoor boundaries.

Health and Hygiene

• Children must meet health guidelines to attend.
• Handwashing or sanitizing happens before meals, after toileting, and as needed.
• Safe drinking water is always available.
• Families provide weather-appropriate clothing and extra changes of clothes.

Emergency Preparedness

• Staff carry first aid kits, emergency contacts, and communication devices.
• Staff are trained in First Aid/CPR and emergency procedures.
• Emergency drills (fire, lost child, shelter-in-place) are practiced regularly.

Weather and Outdoor Safety

• Outdoor play is adapted to weather conditions (rain, heat, cold, or high winds).
• Children are monitored for signs of fatigue, dehydration, or discomfort.
• We teach children to play safely and manage age-appropriate risks.

Risk and Exploration

• Children climb, run, and explore under careful supervision.
• Natural hazards (plants, uneven terrain, water) are taught and managed safely.
• Risk-taking is developmentally appropriate and helps build confidence and resilience.

Communication with Families

• Families are notified promptly of any serious injury, illness, or emergency.
• Parents provide up-to-date emergency contact and medical information.
• We work together to ensure children arrive prepared for outdoor learning.

Our Commitment:
We provide a safe, supportive, and nature-rich environment where children can explore, grow, and thrive. Outdoor learning encourages curiosity, confidence, and a lifelong love of nature.

Fire and Natural Disasters

Each building on campus has an established evacuation plan for fire alarms and other potential emergencies. Safety drills are practiced monthly. In addition, earthquake, lockdown, and other drills are practiced every other month. Teachers are trained in how to respond to a variety of emergency situations, and will always take steps to ensure the safety of the children in their care.

The assembly point for evacuation is the grass/sidewalk area adjacent to the CDC drop off/pick parking lot. This is where we gather for practice fire drills and where we will convene if buildings are evacuated.

In the event an evacuation is necessary, we would still only release your child to adults for whom we have written releases. The children will stay with staff members until they are able to be released. We will update phone messages if possible, and attempt to contact parents by phone. If we are under the direction of PCC Emergency Management or other emergency responders and are directed to a location other than our planned space near the CDC, we would post that information on the front door of the Child Development Center front door, and if possible, leave a staff person there to direct parents.

Lockdown

In the event of a dangerous situation or threat from outside the center, several safety options will be implemented depending on the location of children on campus. Whenever possible, we will follow these lockdown procedures: moving children into the nearest building, locking all exterior doors, closing blinds, and keeping children away from windows. We will maintain close communication with PCC Security and Emergency Management, who will assist in taking all necessary precautions to ensure the safety of children and staff.

In some cases, it may be necessary to restrict entry or exit from the building. If this occurs, we will communicate with parents promptly via phone or email. In certain situations, it may be safer to move children to an inconspicuous location outdoors. Teachers will remain in constant contact with the director to receive clear instructions and determine the safest course of action for the children.

Child Protection Measures

The State of Oregon Child Abuse Reporting Law requires that staff are trained in recognizing and reporting child abuse and neglect, and all staff are mandated to report suspected cases of child abuse.

Confidentiality

Information about the health or abilities of any child or a family’s status is considered confidential. Such information will be shared with staff only as necessary to meet the needs of the child. Occasionally, family information may be shared with regulatory agencies, e.g., the Department of Health and the Oregon Department of Early Learning and Care, with the knowledge of the parents.

Classroom family email and contact lists may be created for family use only, and information is included only with parent permission.

Staff Background Checks

Every employee, volunteer and practicum students must pass a criminal background check through the Oregon Department of Early Learning and Care.

Visitors are required to sign in at the front desk and are always accompanied by a staff person.

Parents as Volunteers

Parents are welcome to volunteer at PCC by spending time with the children, helping with special projects, accompanying their child’s class on walks, or by sharing special talents or family/cultural traditions. Teachers will communicate with parents about how volunteering may affect the group or their child.

Volunteers cannot be alone with children. Volunteers must remain within sight and sound of a teacher.

Photographs and Video Tapes
As part of the education mission of the program and our partnership with Early Childhood Education practicum programs, practicum students may occasionally record video of their teaching interactions within the classroom to fulfill coursework and assessment requirements.

By enrolling a child in the program, families acknowledge and consent to the possibility that their child may be incidentally included in video recordings created for practicum student assessment purposes. These recordings are intended solely for educational evaluation, professional reflection, and supervision of the practicum student.

The privacy and confidentiality of children and families are protected at all times. Video recordings will be viewed only by the practicum student, the course instructor, and the assigned mentor teacher. Recordings will not be publicly shared, posted online, or used for any purpose other than the practicum student’s educational assessment.

Photographs and videos of children and staff participating in ONB programming are occasionally taken in accordance with permissions granted by families on annual enrollment forms.

Typical uses of such media include:

• By staff for classroom purposes, such as labeling cubbies, curriculum planning, creating photo boards, staff training, and sharing information with parents about a child’s day.
• By center staff, students, and faculty for College educational purposes.
• By center staff or parents to document special classroom or family events, such as birthday celebrations or field trips.

Prevention and Management of Hazards

No pesticides or other potentially toxic substances will be used while children are present. Animals are not allowed near children unless authorized by the director. If wildlife enters the program area, staff will immediately supervise and relocate children to a safe location, monitor the animal’s behavior, and follow established safety procedures.

Inclement Weather

The ONB will be closed when PCC is closed. Please see the following link for PCC’s College Closure Procedures. pcc.edu/hr/contracts/closure

The ONB prioritizes the health, safety, and well-being of all children and staff. While outdoor learning occurs in a variety of weather conditions, the program will modify, relocate, or cancel activities when weather conditions pose a significant safety risk. Decisions are made using real-time weather data, environmental observations, and local safety guidance.Please make sure that there is someone, who is on your emergency contact list, available to pick your child up within 15 minutes after a closure has been announced. For the safety of the children and our staff, it will be very important to clear the campus as quickly as possible.

No tuition refunds will be given for inclement or extreme weather closures or delays.

Inclement Weather Notifications

ONB Notification: You can sign up for PCC Alerts text messages to receive PCC/CDC delay and closure information. For more information and to register to receive PCC Alerts! messages, please visit closure information.

ONB Notification: During times when the PCC Alert Notification System may not be operating, the ONB will send an email to ONB families. Please note that these emails may take some time to send, depending on current conditions.

Insurance and Liability Waivers
At ONB, we love exploring the outdoors and letting children learn through nature. Our staff take every precaution to make outdoor activities safe, but spending time in nature does come with some inherent risks, like climbing, hiking, or encountering natural elements.

To help keep everyone safe and protected:

Health Insurance

• Families are asked to maintain health insurance for their child.
• This ensures your child is covered in case of illness or injury.

Liability Waiver

• Before your child starts, we ask that you sign a Liability Waiver and Consent Form.
• This form acknowledges that you understand the outdoor activities your child will participate in and the small risks involved.
• It also gives us permission to seek emergency medical care for your child if needed.

Keeping Things Up-to-Date

• Waivers are required each school year.
• Please let us know if your child’s health or insurance information changes.

Safety First

• Staff are trained in first aid and safety procedures and carry emergency contact and medical information on every excursion.
• We follow a clear incident reporting process and will always contact you immediately if something happens.

By signing the waiver, you help us create a safe environment where your child can explore, learn, and grow in nature with confidence.

Insurance and Liability Waivers

The Outdoor Nature-Based Program is designed to provide children with meaningful, hands-on learning experiences in natural environments. Through daily outdoor exploration, children develop confidence, resilience, problem-solving skills, environmental awareness, and a strong connection to the natural world.

Because our program takes place primarily outdoors, children may encounter inherent risks associated with nature-based learning. These experiences may include walking on uneven terrain, climbing over natural obstacles, exploring plants and wildlife, and being exposed to varying weather conditions. While staff carefully supervise children, conduct regular risk-benefit assessments, and maintain safety procedures, minor injuries such as scrapes, bruises, splinters, insect bites, and falls can occur.

Families are expected to provide appropriate clothing and gear for all weather conditions, including rain gear, sturdy footwear, sun protection, and seasonally appropriate layers. Children who are not adequately dressed for outdoor participation may be unable to fully participate in program activities.

The Child Development Center and Outdoor Nature-Based Program maintain all required licensing, health, and safety standards. However, the program does not provide individual medical or accident insurance coverage for children. Parents and guardians are responsible for maintaining their child’s health insurance and for any medical expenses that may result from illness or injury.

As part of enrollment, families will be asked to review and sign an Outdoor Nature-Based Program Risk Acknowledgement and Informed Consent form indicating their understanding of the nature of outdoor learning and the inherent risks associated with participation.

Enrollment and Waitlist Policies

Admission

The PCC ONB is available to everyone regardless of race, color, handicap, age, sex or national origin. Current admission is through Preschool for All. Applications must be completed using the Preschool for All application process and choosing PCC as a preferred placement. Once the application is received, PFA will send you a placement offer. To secure your child’s spot, you must accept the offer of placement to our program.

Enrollment

Preschool for All families will apply during the open application time which is typically in April. Once a family has been enrolled, the spot is secured until the child transitions to kindergarten. Preschool for All openings will be filled by the enrollment team from Preschool for All Support.

Immunizations

State law requires all children who are attending child care centers and private and public schools to be fully immunized, unless their parents can provide proof of a medical or non-medical exemption. Upon enrollment, each parent must complete and sign a form giving dates of immunizations, and we ask that parents provide updates as they are obtained. Per DELC requirements, children may be excluded until the appropriate paperwork is received.

Records

All enrollment forms must be received before the first day your child attends the PCC Outdoor Nature-Based Program. It is most important that you designate a contact person that we can call to pick up your child in an emergency if we cannot reach you. If your address, phone number, emergency number, doctor, or any other information on your registration form changes, please notify teachers and front desk staff immediately. It is crucial we have current information.

Payment Policies

Late Pick up Fees

A late fee is charged per minute for any time a child is picked up past his or her scheduled hours of care. All families are required to pay this fee.

Parent Resources and Opportunities

Parents are welcome members of the program community! We welcome you to volunteer, to visit with your child during the day, or to share your special vocation or talent. You are also encouraged to participate in the activities at the program in a variety of ways.

Staff Appreciation

Parents wishing to show appreciation for teaching staff are, of course, welcome to do this at any time. As public employees, our teachers are bound by the Oregon Administrative Regulations (OAR) regarding gifts, which reads as follows:

“During a calendar year, a College employee or a relative or member of the household of the employee may not solicit or receive, directly or indirectly, any gift or gifts with an aggregate value in excess of $50 from any single source that could reasonably be known to have legislative or administrative interest in the College.” This relates to gifts made directly to the teacher, not to gifts intended for donation to the classroom or center.

Classroom Email Lists

We recognize that many children will develop relationships within the classroom, and parents may want to encourage this outside of classroom time. As a part of our enrollment paperwork, each family is asked if they wish to share their contact information with other families in the class. A family contact list for each classroom is available, containing only the information we have been authorized to share.

USDA Nondiscrimination Policy Statement

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

1. mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; or
2. fax: (833) 256-1665 or (202) 690-7442; or
3. email: Program.Intake@usda.gov

This institution is an equal opportunity provider.

Thank you for sharing your children with us!

Created 4/1/2026