Portland Community College | Portland, Oregon Portland Community College

Institutional Effectiveness

Program Review Data Dictionary

Academic Year

All the enrollment reports are based on an academic year of Summer to Spring.  The Degrees and Certificates Awarded report is based on an academic year of Fall to Summer.

Success Rate (% S)

Success rate represents the percentage of students who successfully complete a course.  It is calculated as:

% S = Number of students receiving a grade of A, B, C, P, PR, or CM
Number of students receiving a grade of A, B, C, D, F, P, NP, I, W, PR, CM, N, UP

PR, CM, N, and UP are non-credit grades for ABE.

Success rates for gender and race are not calculated when the enrollment is less than 5.  For any success rate that is not calculated, the total for that column is also not calculated.

Student Full Time Equivalency (SFTE)

SFTE represents how much reimbursement PCC gets from the state.  It is calculated as:

SFTE = Weekly Contact Hours × Number of Weeks × Enrollment
510

The easiest way to explain this is with an example.

1 SFTE = 2.5 Hours × 12 Weeks × 17 Students
510

The above example shows that every 17 students in that class section is equivalent to one full-time student getting 510 contact hours for the academic year.

Standard courses for fall, winter, and spring are 12 weeks in length.

Modality
Modality Description
On Campus All of the required contact hours for a course comes from face-to-face interaction with instructors at specific days and times during the week
Online All of the required contact hours for a course comes from material given through a learning management system (LMS)
Hybrid Some of the required contact hours for a course comes from face-to-face interaction and some comes from the material given in an LMS

Take note that the use of an LMS for a class section does not necessarily make it a hybrid class.  To be considered a hybrid, the LMS must replace some of the class section’s contact hours.

Special note about remote learning:  During the pandemic shutdown, on-campus classes are now being referred to as remote-learning classes.  At this moment, remote-learning classes are still being scheduled as on-campus classes and all reports are considering them as such.

The process flow for schedulers to code the modality should be as follows:

  1. Are all contact hours required for a course scheduled at a specific day and time with a location that is not distance learning?
    1. If Yes, modality is On Campus
    2. If No, go to question 2
  2. Are all contact hours required for a course scheduled at no specific day and time with a location that is distance learning?
    1. If Yes, modality is Online
    2. If No, modality is Hybrid
Gender
Gender Category Description
Female Gender identity is woman or gender identity is unknown and legal sex is female
Male Gender identity is man or gender identity is unknown and legal sex is male
Non-binary Gender identity is anything other than man, woman, or unknown
Unknown Gender identity is unknown and legal sex is unknown

The following two questions and their available answers are provided on PCC’s admission form:

  1. Gender assigned at birth (legal sex) – student selects one of the following:
    1. Blank
    2. Female
    3. Male
  2. What is your gender identity? – student selects one of the following:
    1. Blank
    2. Agender
    3. Genderfluid
    4. Man
    5. Non-binary, gender variant, genderqueer, and gender non-conforming
    6. Woman
    7. Questioning or unsure
    8. Identities not listed
    9. Prefer not to answer

The process flow for determining the gender category is as follows:

  1. Did the student select a gender identity of Woman?
    1. If Yes, category is Female
    2. If No, go to question 2
  2. Did the student select a gender identity of Man?
    1. If Yes, category is Male
    2. If No, go to question 3
  3. Did the student select a gender identity of Blank or Prefer not to answer?
    1. If Yes, category is based on one of the following legal sex selections
      1. Female – Female
      2. Male – Male
      3. Blank – Unknown
    2. If No, category is Non-binary
Race
Race Category Description
Native American American Indian or Alaska Native only, not Hispanic or Latino, and not a non-resident alien
Asian Asian only, not Hispanic or Latino, and not a non-resident alien
Black Black or African American only, not Hispanic or Latino, and not a non-resident alien
Latinx Hispanic or Latino and not a non-resident alien (other race identifiers ignored)
NHoPI Native Hawaiian or Other Pacific Islander only, not Hispanic or Latino, and not a non-resident alien
International Non-resident alien (Hispanic or Latino and other race identifiers ignored)
White White only, not Hispanic or Latino, and not a non-resident alien
Multiracial Not a non-resident alien, not Hispanic or Latino, and at least two of Native American, Asian, Black, NHoPI, or White
Unknown Not a non-resident alien, not Hispanic or Latino, and not Native American, Asian, Black, NHoPI, or White

The following two questions and their available answers are provided on PCC’s admission form:

  1. Are you Hispanic or Latino – student selects one of the following:
    1. Blank
    2. Yes
    3. No
  2. What race(s) do you consider yourself to be? – student checks zero or more of the following:
    1. American Indian or Alaska Native
    2. Asian
    3. Black or African American
    4. Native Hawaiian or Other Pacific Islander
    5. White
    6. Other

The process flow for determining the race category is as follows:

  1. Is the student a non-resident alien?
    1. If Yes, category is International
    2. If No, go to question 2
  2. Did the student select Yes as being Hispanic or Latino?
    1. If Yes, category is Latinx
    2. If No, go to question 3
  3. Did the student select more than one race?
    1. If Yes, category is Multiracial
    2. If No, go to question 4
  4. Did the student not select a race or select a race of Other?
    1. If Yes, category is Unknown
    2. If No, category is based on one of the following race selections
      1. American Indian or Alaska Native – Native American
      2. Asian – Asian
      3. Black or African American – Black
      4. Native Hawaiian or Other Pacific Islander – NHoPI
      5. White – White
Pell
Pell Category Description
Pell Offered Student was offered a Pell at least one time during the academic year
Pell Not Offered Student did not apply for Pell or was not offered a Pell during the academic year

The process flow for determining the Pell category is as follows:

  1. Was the student offered a Pell for Summer term?
    1. If Yes, category is Pell Offered
    2. If No, go to question 2
  2. Was the student offered a Pell for Fall term?
    1. If Yes, category is Pell Offered
    2. If No, go to question 3
  3. Was the student offered a Pell for Winter term?
    1. If Yes, category is Pell Offered
    2. If No, go to question 4
  4. Was the student offered a Pell for Spring term?
    1. If Yes, category is Pell Offered
    2. If No, category is Pell Not Offered
Completions
Entry? Description
Open No permission required to declare the degree/major
Closed Permission is required to declare the degree/major
Mixed Applies to Totals only to show that their are open and closed entries