Portland Community College | Portland, Oregon Portland Community College

Office of Institutional Effectiveness, 2022-23 Summary

The Office of Institutional Effectiveness strives to provide access to quality data and information to support equitable student success, data informed decision making, institutional effectiveness, continuous improvement, strategic planning, accreditation, grants and state, federal and other external reporting.

While this summary of IE deliverables for the academic year 2022-23 provides a representative overview, it is not exhaustive nor does it include presentations, committee, council, or other service-related activities and participation.

STATE/FEDERAL REPORTING 
  • Higher Education Coordinating Commission 
    • Created and submitted quarterly files (four per term) and five annual files to D4A
    • Completed compliance obligations of annual FTE audit
    • Converted legacy (SQR) reporting programs to SQL
    • Submitted Voluntary Framework of Accountability supplemental files
  • Integrated Postsecondary Education Data System (IPEDS)
    • Converted legacy (SQR) programs to SQL
    • Created data submissions for eight reports  
    • Edited, checked and locked all (twelve total) PCC IPEDS submissions
  • Oregon Student Success Center 
    • Developed program for new file required for expanded Oregon Pathways reporting submission 
    • Added most recent cohort to Tableau Dashboard on IE website
ADDITIONAL EXTERNAL REPORTING
  • Submitted two-part report to National Council for State Authorization Reciprocity
  • Developed and provided data files for “One-Time” Projects such as 
    • Lightcast Economic Impact Study
    • NPF Aspen Institute
    • NWCCU Fellowship 
    • Achieving the Dream (coaches requests)
    • RNL Enrollment Projections
ANNUAL PROGRAM/DISCIPLINE UPDATES 
  • Updated Argos program review dashboards
  • Added disaggregation of course success rates by disability status
  • Began development of Tableau program review dashboards 
PCC ENROLLMENT REPORTING
  • Produced and posted Org Code, Reimbursement Code and Online Classes Enrollment Reports (starting at 3 weeks prior to start date) for each term 
  • Discontinued org code report (late spring) and began development of new report to match one college organizational structure
NEW/UPDATED PROGRAMS AND SYSTEM SUPPORT   
  • Developed new production Argos reports such as
    • Public access –  Next term retention, Course progression, Credentials sought, Student zip codes by subject 
    • IE Internal – All student level headcounts, High school district summaries, First time fall student course completion, Program review unmasked counts
  • Updated numerous web page reports (i.e. Student Success, PCC student transfers, etc.) 
  • Incorporated new modality codes into numerous programs and reports 
  • Continued legacy (SQR) program conversions in SQL, Argos, etc.
  • Expanded IE data warehouse tables
  • Refined IE Internal Spaces documentation organization and structure 
ACCREDITATION 
  • Provided data for NWCCU Annual Report 
  • Continued service as a NWCCU external evaluator
GRANT SUPPORT
  • Provided data to support proposal development for grants such as 
    • CCAMPIS,
    • Bridges to Baccalaureate, 
    • Maritime Center of Excellence designation, 
    • FIPSE Basic Needs, 
    • Future Ready Oregon 1st Generation, and others
  • Partnered w/consultants to provide needed file for BOOST grant external evaluation
  • Provided reporting support on funded grants (i.e. Title III, EXITO, RETA, etc.)  
  • Assisted the CAMP grant by providing resources including but not limited to focus group support,  reflection writing data analysis, assessment/survey instrument development and planning documents
POSTSECONDARY DATA PARTNERSHIP
  • Submitted and validated three file submissions each term 
  • Revised first-time in college and transfer programming methodology 
STRATEGIC PLANNING 
  • Reviewed and provided feedback on proposed measures
SURVEYS AND OTHER RESEARCH ACTIVITIES 
  • Posted Basic Needs Survey findings summary
  • Disaggregated single multi-racial group as frequencies counts per individual race
  • Tracked dual credit student post-secondary enrollment following high school graduation
AD HOC REQUESTS

Responded to one or more unique requests from various stakeholders including but not limited to the 

  • President’s Office, College Advancement, Government Relations, Higher Education Coordinating Commission, Accelerated Credit Office, Pathways to Opportunity, Accessible Ed and Disability Resources, Online Learning Division, Enrollment Strategy and Services, K-12 Community Partnerships, EAC – ACE Data Team, Registrar, Grants Office, Academic Affairs, Student Affairs, Budget Office and various Subject Area Committees such as Family and Human Services, Math, Psychology, Computer Information Systems, Business and Entrepreneurship, Exercise Science, English and others