PCEF Program Coordinator
- Title: PCEF Program Coordinator
- Class: Academic Professional
- Exempt Status: Exempt
- Grade: 4
Job Summary
Under the direction of management, and as part of the Portland Clean Energy Fund’s (PCEF) Collaborating for Climate Action project, supports the scholarship awarding process and the development of new climate-related courses for the Aerospace & Transportation Technologies (ATT) Program and the Building & Environmental Technologies & Trade (BETT) Program.
This position supports the overall implementation of complex projects involving multiple departments. This includes supporting the curriculum development and approval process for academic departments, and the scholarship awarding process.
Typical Duties and Responsibilities
- Supports faculty/instructors with curriculum development such as finalizing instructional materials, creating the learning management system shell, and creating the Course Content and Outcomes Guide (CCOG).
- Supports the scholarship awarding process, through liaising with students, faculty, academic advisors, other key stakeholders within PCC such as Career Pathways, and the PCC Foundation.
- Provides overall project management to ensure a smooth scholarship awarding process.
- Leads the curriculum approval process which includes working with the curriculum development committee to gain approval for academic non-credit (ANC) or credit-based programming and the Subject Area Committee (SAC) to evaluate CCGOs and gain approval
- Supports the degree and certificate approval process both internally and for the state, including creation of notices of intent, program applications, and board resolutions.
- Provides project management support and facilitation for training and internal and external promotion of the programs.
- Oversees the operations of onboarding and/or enrolling students in the newly developed training programs
- Connects with project stakeholders such as The Opportunity Centers and Future Connect to create stronger pipelines into departmental programming
- May lead and facilitate work groups and committees for training and development programs. Participates in other committees as assigned in support of programmatic training and development needs such as employers/advisory councils.
- Maintains related records, files, reports, databases and resource material pertinent to curriculum activities to ensure effective operations and compliance.
- Oversees the operations of awarding project scholarships, which includes liaising with students, the faculty department chairs (FDC), the PCC Foundation, academic advisors, and other key stakeholders.
- Coordinates data tracking in support of quarterly reports and development of marketing materials related to the grant project.
- Performs other related duties as assigned.
Minimum Qualifications
Bachelor’s degree in Education, Human Resources Management, Psychology, Counseling, Business Administration, Social Science, Communications, or related field. Experience performing the duties of this job may substitute for the degree requirement on a year-for-year basis. 3 years of professional experience in an educational or training environment and project coordination/management.
Knowledge, Skills, and Abilities
Knowledge of:
- Strategic planning principles;
- Customer service principles and practices;
- Database and spreadsheet applications
- College procedures and requirements;
- Effective training techniques and learning theory;
- Higher education curriculum development;
- Curriculum development cycles;
- Student learning outcomes;
Skills in:
- Interpersonal communication;
- Keyboarding and word processing;
- Accuracy and detail orientation;
- Conveying technical information to students, staff, and the public.
- Development and delivery of industry related training such as basic skills, workplace communication, targeted industry training, student assessment and evaluation, curriculum development and job skills training;
- Project management including communication, organization, facilitation and independent decision-making;
- Designing and writing classroom instructional materials;
- Working effectively in complex and interconnected academic processes and systems;
- Interpreting and applying local, state, and federal requirements and regulations;
Ability to:
- Learn and utilize Banner or other information systems and databases;
- Work effectively with diverse academic, cultural, and ethnic backgrounds of community college students and staff;
- Provide effective and responsive service;
- Maintain accurate records;
- Develop and maintain effective working relationships;
- Problem solve;
- Use desktop computers and associated software.
- Prioritize and manage multiple projects and work in an environment with regular interruptions;
- Communicate technical information in a clear and understandable manner;
- Operate a variety of office equipment;
- Communicate effectively in oral and written form.