Personnel Action Request Form Instructions

The Personnel Action Request Form (PAR) is used to notify and authorize People Strategy, Equity and Culture (PSEC), the Budget Office and the Contract & Grant Accounting Office, to create a “new” position or to “revise” an existing position such as FTE changes and extending end dates on temporary positions.

Section I is used by PSEC to determine the reason for the request and gather additional information about the position. (i.e. FTE*, duration, scope of responsibilities). *Refer to instructions below for calculating FTE.

Section II is used by the Budget and Contract & Grant Accounting Office to make the required funding changes in the College budget. It is not necessary to complete this form in order to request the creation of a Pooled Position (i.e. Casual, Student Help, Part-time Faculty). To create a pooled position, you will need to email your request including the name and position number of the supervisor, FOAP and beginning date of the pooled position to the HR Compensation team and:

This form should not be used to request a classification review of a filled or vacant position. Incumbents and/or their manager should contact the Classification and Compensation team at

Section III: Required Signatures

  • Temporary position: All management levels up to and including the President/Vice President signatures are required for all positions lasting for two fiscal years or less.
  • Permanent position: All management levels up to and including the President/Vice President and are required for regular positions.

After completing the form, please send the using AODocs PASS process.

Questions About these Forms?

PAR Quick Sheet
If you have questions regarding Section I, New Position/FTE Change, contact the PSEC Compensation Team. All questions regarding Section II, Funding Source and New Labor Distribution, should be directed to Dana Petersen in the Budget Office or Julie Hasslock in Contract & Grant Accounting Office depending on your funding source.

Instructions for calculating FTE

Below are the instructions for calculating FTE. A position is considered full-time (1.0 FTE) when the employee is scheduled to work 2080 hours in a 12 month period (i.e. 40 hours per week for a consecutive 52 weeks). If a position works less than 2080 hours it is considered part-time or casual. Please see the Employee Class “Breakpoints” below for additional information.

  1. Determine number of weeks to be worked in the 12 month period:
    • Total number of weeks = _____
  2. Determine number of hours scheduled to work each week:
    • Hours to be worked per week = _____
  3. Determine total number of hours to be worked:
    • Total number of weeks _____ x hours per week _____ = total hours ______
  4. Determine FTE:
    • Total hours _______/2080 = FTE ______

The Employee Class “Breakpoints” are below. Benefits are prorated based on annual FTE. The exception is Academic Professionals who are between .67-.99 FTE will receive full-time benefits per the Faculty/Academic Professional Contract.

Employee Class “Breakpoints”

Employee Class Breakpoints
Employee Class Hours Per Fiscal Year FTE Benefits? Account Code Class Code Position Type
Full time 2080 1.0 Yes 01510 CF Single position
Part time 600 – 2079 .288 – .99 Pro-rated 01521 CP Single position
Casual 599 or less Under .288 No 01522 CE Pool position
Academic Professional
Full time 2080 1 Yes 01610 EF Single position
Part time 1387 – 2079 .67 – .99 Yes (full time) 01621 EH Single position
Part time 960 – 1386 .46 – .66 Pro-rated 01621 EH Single position
Casual 959 or less Under .46 No 01522 CE Pool position
Full time 2080 1 Yes 01110 AF Single position
Part time 1040 – 2079 .5 – .99 Pro-rated 01120 AP Single position
Casual 1039 or less Under .5 No 01125 CE Pool position
Full time 2080 1 Yes 01170 CO Single position
Part time 1040 – 2079 .5 – .99 Pro-rated 01171 CH Single position
Casual 1039 or less Under .5 No 01522 CE Pool position