Strategic Planning Coordinator
- Title: Strategic Planning Coordinator
- Class: Confidential
- Exempt Status: Exempt
- Grade: JJ
Under the direction of the Executive Vice President, the Strategic Planning Coordinator ensures multiple cross-functional teams meet strategic planning-related timelines and deliverables effectively and efficiently. Determines project benchmarks and tracks, monitors, and measures progress and outcomes. Coordinates and facilitates communications with stakeholders, reports on activity. Performs outreach to external parties, consultants and stakeholders across District.
Typical Duties and Responsibilities
- Ensures the timely submission of deliverables from a diverse array of multiple cross-functional teams.
- Develops and oversees measures/indicators related to outcomes of the strategic planning process. Monitors project, program, and/or deliverables and assesses impact to strategic initiatives; reports on progress to leadership.
- Identifies potential project risks and difficulties and designs strategies to mitigate or avoid risks. Escalates issues as appropriate.
- Maintains visibility of strategic planning process and initiatives throughout the District during the planning process to ensure meaningful collaboration, and comprehensive and effective implementation.
- Coordinates resources across multiple departments in strategic planning efforts. Liaison among consultants, faculty, administrative services professionals, paraprofessionals, and technical/support staff to keep lines of communication open and ensure meaningful collaboration. Provides support and direction as appropriate.
- Provides select support services and social and racial justice-infused project management tools, templates, and principles for planning teams and steering committee, in collaboration with the Executive Assistant.
- Ensures integrity and fidelity to values of social justice, racial justice, belonging, and inclusion.
- Researches, solicits, retains, schedules, and coordinates contractors and other external resources.
- Collects and analyzes a variety of complex data and information. In collaboration with others, performs statistical analysis and summarizes findings in applicable reports or other communication mediums.
- Initiates project-related communication and requests for information and provides guidance to other departments, consumers, the general public, and/or outside agencies at the direction of the Executive Vice President.
- Coordinates communications, change management, and issue management efforts as assigned.
- Develops and maintains equity-and-justice infused strategic planning tools and documentation.
- Reviews and tracks related budgets and creates costing scenarios.
- Collaborates with the Executive Vice President’s Executive Assistant to coordinate internal and external meetings, locations, facilities, etc.
- Performs other duties as required.
Work Environment and Physical Requirements
Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.
Bachelor’s degree in administration, higher education, communication, technology field, project management or related field and four (4) years of progressively responsible, professional experience related to project or program management.
Knowledge, Skills, and Abilities
- Leadership and managerial principles;
- Cultural proficiency and social justice principles;
- Resource allocation;
- Budgeting principles and financial management practices;
- Customer service principles and practices;
- Strategic planning principles;
- Public relations principles;
- Higher education principles and practices;
- Business process mapping and analysis, data modeling, database concepts, and workflow.
- Gathering, analyzing, and interpreting data;
- Working effectively with the diverse academic, cultural, and ethnic backgrounds of PCC staff, students and community members;
- Creating, implementing and using project management tools;
- Utilizing computer technology used for communication, data gathering and reporting;
- Applying innovative thinking to problem solving and strategy;
- Speaking in public;
- Understanding change and sensitive topics;
- Leadership and decision making.
- Motivate and influence others in a positive manner;
- Forecast issues and consequences or proposed actions and identify alternate solutions;
- Work collaboratively;
- Understand the dynamics of cross-functional and cross-departmental teams;
- Think critically and strategically;
- Communicate clearly and effectively, both verbally and in writing;
- Maintain confidentiality;
- Adapt to change while simultaneously maintaining focus on objectives and envisioning the bigger picture.