Landscape Services and Grounds Manager

  • Title: Landscape Services and Grounds Manager
  • Category: Manager
  • FLSA: Exempt
  • Grade: K

Job Summary

Under direction of management, the Landscape Services and Grounds Manager directs and supervises the operational and personnel activities of the Facilities Management Services (FMS) district-wide Landscape Services and Grounds Department. Participates in the development, recommendations and administration of policies, procedures and processes in support of departmental & district operations and the design, review and planning of new construction projects. This position is responsible for overseeing landscape maintenance and construction, irrigation, disease and pest identification and the treatment of turf/plants/trees, stormwater management, pest control through Integrated Pest Management (IPM), geographic information systems (GIS), equipment maintenance and procurement, snow and ice removal, inclement weather clean-up, budget preparation, as well as staff management.

Typical Duties and Responsibilities

  1. Plans, directs, manages, and leads the overall operation of the district as it relates to landscape services and grounds to maintain a safe and attractive landscape, including assigning, training and evaluating work for areas owned or operated by the College. Assures compliance with applicable health and safety standards. Serves as the point of contact for the department code compliance issues in relation to Integrated Pest Management, stormwater, pest control and arborcare.
  2. Ensures compliance with applicable rules, laws and policies including those related to hazardous materials handling and communications, Oregon Revised Statutes related to Integrated Pest Management, local jurisdictional requirements for stormwater and arborcare compliance as well as college policies and the Classified Collective Bargaining Agreement. Acts as the IPM Coordinator having the authority for overall implementation and evaluation of this plan.
  3. Assesses, develops, implements and evaluates necessary cultural practices for turf and tree care, irrigation, stormwater management and Integrated Pest Management for interior and exterior of the buildings. This position requires tasks related to Pest control including monitoring, trapping, controlling and dispatching small animals, pests, rodents, insects and weeds at district buildings and facilities.
  4. Responsible for budget preparation and management; coordinates the requisitioning and purchasing of landscape and pest control supplies and equipment; controls and authorizes expenditures in accordance with established limitations and purchasing rules, develops contract specifications and scope of work. Administers procurement and fiscal management activities associated with Landscape and pest services activities.  Prepares RFQs, RFPs, and ITBs for landscape services related work and monitors associated budgets and vendor performance and outcomes.  Ensures compliance with College and public purchasing rules; obtaining price quotes and bids; purchasing approving of employee purchases and expenditures.
  5. Serves as a contact with outside contractors, third party administrators, and vendors regarding services requested. Monitors and oversees the work to ensure terms of agreements are met and work is completed satisfactorily.
  6. Researches and tests new products, materials, and equipment; ensures data entry and tracking related to computerized maintenance management systems (CMMS, AIM, IPM reporting), chemical applications, landscape, irrigation documentation and asbuilts, and related grounds activities. Documents and maintains appropriate logs, records and inventory of systems.
  7. Trains and supervises the performance of assigned staff, interviews and selects employees and effects transfers, reassignments, terminations and disciplinary actions; assures substitute coverage as necessary; reviews schedule of various sites. This position oversees pesticide apprentice employees working under incumbent’s license. Coordinates and maintains Human Resources related paperwork and participates in the recruitment for the department.
  8. Communicates with administrators, personnel and outside organizations to coordinate activities, resolve issues and conflicts and exchange technical information. Participates in/on a variety of meetings, committees, and/or other related groups to communicate information regarding programs, information resources, services, and/or other pertinent information as appropriate. Cultivates and manages relationships with key stakeholders.
  9. Directs department Leads and other staff regarding grounds maintenance activities and pest control. Coordinates and conducts site inspections; IPM inspection of the buildings and recommends actions for improvement as appropriate.
  10. Provides technical expertise, information and assistance to the College regarding assigned functions; participates in the formulation and development of policies, procedures and programs as requested. For example, the incumbent in this position will be a primary decision-maker to close PCC when warranted by inclement weather. Responds to emergency situations with on-call duties as required.
  11. Monitors the safety and accessibility of the college and its facilities and develops work requests to address safety and accessibility issues such as ADA, OSHA, DEQ, and city, county and state code requirements. Supports Environmental Health and Safety (EHOS) Risk Manager in the maintenance of the site physical condition and safety plans.
  12. Performs other related duties as assigned.

Minimum Qualifications

Bachelor’s degree in Landscape Technology of Horticultural Science plus 5 years related experience in landscape maintenance, Integrated Pest Management, stormwater management and pest control. Education and/or experience may substitute year-for-year for specific degree requirements. Three years managing or supervising a crew of landscape technicians is also required.

Ability to obtain an Oregon Department of Agriculture Public Pesticide Applicators License. Oregon Department of Agriculture Industrial, Institution, Health and Structural (I.I.H.S.) General use license for building pest control within six months of employment.

Must have a valid driver’s license to operate a motor vehicle in the state of Oregon and possess an acceptable driving record.

Must be able to obtain certificates for first aid/CPR within six months of employment. Must be able to use a respirator when required.

Knowledge, Skills, and Abilities

Knowledge of:
  • Principles, materials and methods of grounds maintenance and repair;
  • Methods and techniques of grounds maintenance and repair of irrigation systems plumbing codes for irrigation and Backflow prevention;
  • Modern office procedures, methods and communication equipment;
  • Principles and practices financial record keeping and reporting;
  • Principles of supervision, training and performance evaluation;
  • Safety and accident prevention practices;
  • Horticulture, landscape and arbor care maintenance;
  • Integrated Pest Management practices and procedures;
  • Applied working knowledge of stormwater management;
  • Sustainability in Facilities Management and maintaining sustainable practices;
  • Inventory records and systems using geographic information systems (GIS) mapping, computer-aided drafting (CAD) and other software programs.
Skills in:
  • Using reasoning to identify alternative solutions and approaches to problems;
  • Communicating with others orally and in writing to convey technical information effectively;
  • Managing complex projects involving multiple locations;
  • The use of tools and motorized equipment commonly used in this vocation;
  • The use of tractors and pickup trucks and a variety of common grounds maintenance equipment;
  • Utilizing computer technology used for communication, data gathering and reporting;
  • Reading and interpreting construction plans, specifications, drawings, maps and other related technical documents;
  • Interpreting and applying applicable laws, rules and regulations.
Ability to:
  • Supervise and implement a comprehensive grounds maintenance program;
  • Prepare and administer a budget;
  • Supervise staff;
  • Operate vehicles including tractors, forklift, mowers, and other landscape equipment; towing trailers, and the safe loading of trailers; and snow removal equipment including snow plows and pest control equipment;
  • Develop, supervise and implement a district-wide IPM program;
  • Obtain a valid state of Oregon IPM Coordinator certification, Department of Agriculture Public Pesticide Applicator License, and a Department of Agriculture Industrial, Institution, Health and Structural (I.I.H.S.) General Use License for building pest control;
  • Obtain a valid Oregon drivers license.

Work Environment and Physical Requirements

Work is generally performed in both an office environment and an outdoor environment, with frequent interruptions and irregularities in the work schedule. When working out of doors, may encounter varying terrain (some potentially hazardous) in all types of extreme weather conditions and involves potential exposure to pesticides and maintenance related substances, bloodborne pathogens, and diseased animals. Position involves recurring early and late hours and some on-call time with exposure to hazards, ventilation problems and noise extremes, high vehicular traffic and congested areas. Travel between college locations using personal vehicles is required. Frequent walking, standing, climbing, lifting, stooping or carrying of equipment and materials may be required. Incumbents may be required to lift and carry up to 50 pounds.

Revised: 8/2022
Reviewed: 12/2018
New: 10/2013