Division Dean

  • Title: Division Dean
  • Category: Management
  • FLSA: Exempt
  • Grade: N

Job Summary

Under the direction of the Dean this position works under broad, administrative direction with significant responsibility for providing leadership in the development, expansion, revision, improvement, and maintenance of multiple quality education programs. Responds to inquiries from College departments, educational institutions, the community, students, and/or external agencies and supervises faculty, academic professionals, classified, technical/support, and student staff.

Distinguishing Characteristics

The Division Dean provides direction in developing, expanding, revising, improving, and ensuring the successful operation of multiple education programs.

Typical Duties and Responsibilities

  1. Supervises division faculty, academic professionals, classified staff, technical/support, and/or student staff. Evaluates and oversees the development of professional development plans and goals for assigned faculty department chairs, faculty, academic professionals, and classified staff in accordance with good management practices, campus policies, and collective bargaining agreements. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
  2. Provides leadership in planning, implementing, evaluating, and modifying multiple educational programs, processes, and operations related to assigned areas of responsibility; interprets and applies federal and state mandated guidelines. Plans, implements, administers, and evaluates related programs, projects, and services impacting the college.
  3. Establishes, monitors, evaluates, and modifies processes, procedures, and/or standards, ensuring alignment with the College’s mission, values, goals, and objectives, as well as all local, state, and federal laws and regulations. Monitors programs to ensure compliance with applicable accrediting bodies.
  4. Serves as a liaison to applicable external agencies and businesses, the community, the general public, internal departments, and applicable educational institutions representing the College with respect to academic programs, processes, and procedures. Convenes advisory and related committees for vocational and technical programs and maintains related records.
  5. Participates in the development and marketing of programs in assigned area of responsibility to increase enrollment and revenues for the District.
  6. Directs the maintenance of a variety of student and academic program records and information in assigned areas of responsibility.
  7. Oversees faculty teaching assignments, schedules, and classroom assignments in accordance with established District policy.
  8. Develops, implements, and manages grant-funded programs to supplement academic programs.
  9. Develops and administers budgets in assigned areas of responsibility; implements and allocates resources following budget approval; approves expenditures.
  10. Evaluates and communicates the impact of potential legal or regulatory changes on the College.
  11. Responds to and resolves student, faculty, and/or staff grievances and complaints.
  12. Advises and responds to questions from College departments and external agencies regarding complex issues or policies impacting assigned programs and services.
  13. Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.

Minimum Qualifications

Master’s degree in any academic field from an accredited college or university.   Three years progressively responsible managerial experience.

Knowledge and Skills

Knowledge of:
  • Managerial principles;
  • Grant management principles and practices;
  • Budgeting principles and practices;
  • Contract management principles and practices;
  • Accreditation standards;
  • Conflict mediation principles and practices;
  • Public relations principles;
  • Program development principles;
  • Records maintenance principles and practices;
  • Higher education principles and practices.
Skills in:
  • Managing and providing leadership to subordinate staff;
  • Developing, recommending, implementing, and monitoring academic programs, policies, procedures, and work flow;
  • Developing and managing a budget;
  • Managing grants-funded programs;
  • Managing contracts;
  • Evaluating assigned programmatic area for compliance with applicable regulations and accreditation requirements;
  • Speaking in public;
  • Conducting research to identify solutions, resolve problems, or provide information;
  • Mediating conflict;
  • Developing and marketing academic programs;
  • Working with diverse academic, cultural and ethnic backgrounds of community college students and staff;
  • Utilizing computer technology for communication, data gathering and reporting activities;
  • Communicating effectively through oral and written mediums.

Work Environment and Physical Requirements

Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. Frequent reaching, walking, standing, or sitting may be required. Incumbents may be required to lift and carry up to 25 pounds. Working hours may vary and occasional evening or weekend work is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.

Reviewed: 12/2018
Revised: 11/2011
Replaces: Division Dean