Portland Community College | Portland, Oregon

Central Distribution Manager

• Title: Central Distribution Manager
• Category: Management
• FLSA: Exempt
• Grade: K

Job Summary

Under the general direction of the Facilities Management Services Director or designee manages the day-to-day operations of the Central Distribution Services department, which includes: mail services, shipping and receiving, property administration, on-line office supply ordering, fleet management, warehousing, and logistics. Participates in the development, recommendation, and administration of policies, procedures and processes in support of central distribution. Responds to inquiries from College departments and/or external agencies and supervises administrative services paraprofessionals, technical/support staff, and/or student workers.

Distinguishing Characteristics

The Central Distribution Manager carries out policies and procedures in the office and out in the field with a focus on mail services, shipping and receiving, property administration, on-line office supply ordering, fleet management, warehousing, and logistics.

Typical Duties and Responsibilities

1. Plans, organizes, monitors and manages the day-to-day processes and operations of a variety of distribution service programs, including mail services, shipping and receiving, property administration, on-line office supply ordering, fleet management, warehousing, and logistics; interprets and applies federal and state mandated guidelines. Manages the central distribution activities to include coordinating, implementing, administering and evaluating projects and services.
2. Participates in developing, monitoring, evaluating, and recommending improvement to processes, procedures, work flow, and/or standards, ensuring alignment with College mission, values, goals and objectives and local, state, and federal laws and regulations.
3. Recommends and administers operational policies, procedures, and processes in support of central distribution operations; implements and monitors compliance with approved policies, procedures, and processes.
4. Supervises administrative services technical/support and student staff. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
5. Participates in managing College capital assets and property, ensuring compliance with applicable state, federal and College regulations, which includes: recording assets as they arrive, performing annual physical inventories, recording and reporting reporting financial information, coordinating the disposal of assets, and/or performing other related activities.
6. Participates in/on a variety of meetings, committees, and/or other related groups to communicate information regarding programs, information resources, services, and/or other pertinent information as appropriate.
7. Serves as a liaison with other internal departments within the College in order to provide information on available resources and/or services.
8. Participates in the development and administration of program budget in assigned area of responsibility; coordinates the allocation of resources following budget approval; and, recommends approval of expenditures.
9. Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned..

Work Environment and Physical Requirements

Work is generally performed in an office environment, with occasional work in an outdoor environment, with frequent interruptions and irregularities in the work schedule. Frequent walking, standing, lifting, stooping, or carrying of equipment/materials, and delivery driving may be required. Incumbents may be required to lift and carry up to 50 pounds. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily. Incumbent may be exposed to moving mechanical parts and fumes or airborne particles.

Minimum Qualifications

Bachelor’s Degree in Business Administration or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis. Five years progressively responsible, professional experience related to area of assignment, including three years of supervisory experience. Must have valid driver’s license to operate a motor vehicle in the State of Oregon and possess an acceptable driving records. Certified Forklift Operator Certification or ability to obtain certification within 6 months of hire is required.

Knowledge and Skills

Knowledge of:

• Supervisory principles;
• Logistics and materials management principles and practices;
• Sustainable best practices in all areas of Central Distribution Services;
• Basic financial accounting principles;
• Basic budgeting principles and practices;
• Project management principles and practices.

Skills in:

• Supervising and coaching subordinate staff;
• Conflict resolution
• Coordinating activities with other internal departments and/or external agencies and vendors;
• Managing capital assets and property in compliance with applicable regulations;
• Conducting annual physical inventories;
• Preparing financial reports;
• Developing and monitoring budgets;
• Managing projects;
• Preparing a variety of reports related to operational activities, including statistical analysis;
• Monitoring compliance with applicable policies, procedures, rules, and regulations;
• Working with diverse academic, cultural and ethnic backgrounds of community college students and staff;
• Utilizing technology software and hardware for process improvement, such as communication, data gathering and reporting activities;
• Researching and developing written programs, guidelines and processes;
• Communicating effectively through oral and written mediums;
• Successfully establishing and implementing a culture of best practices and continuous quality improvement.

Reviewed: 12/2018

• Revised: 10/2017; 4/2007
• Replaces: Central Distribution Services Manager