Portland Community College | Portland, Oregon Portland Community College

People Strategy, Equity, and Culture

Academic Affairs Division Manager

  • Title: Academic Affairs Division Manager
  • Category: Management
  • FLSA: Exempt
  • Grade: N

Job Summary

Under the direction of management, directs activities related to curriculum, transfer, and articulation in higher education. Oversees Education Abroad, Community Based Learning, and the functions of the Curriculum Office to facilitate academic planning and the implementation of academic initiatives. This position works under broad, administrative direction with significant responsibility for the integrity of PCCs curriculum and related systems.

Typical Duties and Responsibilities

  1. Supervises managers, academic professional staff, classified staff, and/or technical/support staff and performs both direct and indirect supervision through subordinates. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
  2. Provides curriculum leadership and manages curriculum processes and projects, which includes coordinating College catalog development, supporting changes to courses, certificates and degrees, overseeing degree audit functionality, developing/reviewing articulation agreements and/or performing other related activities.
  3. Plans, administers and implements curriculum development processes, procedures and services in partnership with the Curriculum and the Degrees and Certificates Committees of the Educational Advisory Council.
  4. Works collaboratively with the Registrar and Enrollment Services to ensure alignment and consistency of the curriculum system (catalog, student records, degree audit etc.).
  5. Oversees Education Abroad and ensures curriculum aligns with broader PCC requirements and initiatives; integrates with institutions and organizations abroad as needed. Ensures compliance with federal, state and accreditation regulations and standards.
  6. Responsible for academic and transfer partnerships with higher education institutions. Ensures agreements align with broader PCC initiatives and policies, standards and systems. Ensures compliance with federal, state, and accreditation regulations and standards.
  7. Oversees the development and maintenance of materials and technology to support transfer partnership and pathway initiatives.
  8. Manages Community-Based Learning and ensures curriculum aligns with broader PCC requirements and initiatives. Ensures compliance with federal, state and accreditation regulations and standards.
  9. Acts as a liaison to applicable external agencies, internal departments and applicable educational institutions. Serves as a point of contact for articulation agreements, transfer guides, and other forms of institutional partnership related to transfer.
  10. Represents the College with respect to academic programs and curriculum development processes and initiatives. Participates in work groups and task forces relevant to curriculum, attending trainings, receiving and/or creating electronic information to be communicated to others within the College, and determining eligibility for credit and non-credit programs.
  11. Directs the processes associated with ensuring College compliance with federal and state regulations, and to College policies and standards relevant to curriculum.
  12. Provides support to faculty and administration regarding College and State rules and guidelines for academic programs, transfer articulation and assessment.
  13. Supports and reports on all accreditation standards related to curriculum.
  14. Develops and implements curricular and transfer technological advancements and coordinates the management of systems supporting curriculum, transfer pathways, and transfer partnerships.
  15. Develops and administers department budgets; implements and allocates resources following budget approval; approves expenditures.
  16. Manages and coordinates the preparation and dissemination of a variety of reports and publications for use and access by students and/or other institutions, including program amendments, career technical programs, the catalog, degree worksheets, promotional publications for programs, and information for Institutional Effectiveness, career information systems reports and/or other related items.
  17. Manages contracts associated with applicable contractors and/or vendors, which includes: soliciting bids from vendors, defining specifications, recommending vendor selection, monitoring and evaluating contractor performance, defining terms in contract agreements, authorizing payments to contractors, and/or, performing other related activities.
  18. Evaluates and communicates the impact of potential legal or regulatory changes on the College as they pertain to assigned programs and services.
  19. Advises and responds to questions from College departments and external agencies regarding complex issues or policies impacting assigned programs and services.
  20. Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.

Work Environment

Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. May occasionally be required to lift up to 10 pounds. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.

Minimum Qualifications

Master’s Degree and six years progressively responsible experience managing a related academic department in business, industry, or a post-secondary institution.

Knowledge, Skills, and Abilities

Knowledge of:
  • Managerial principles;
  • Instructional programs at the community college level;
  • Applicable State regulations associated with accreditation and/or academic program compliance;
  • Technology utilized in post-secondary education;
  • Budgeting principles and practices;
  • Project management principles;
  • Contract management principles and practices;
  • Curriculum theory and development principles;
  • Higher education principles and practices.
Skills in:
  • Supervising and providing leadership to subordinate staff;
  • Developing, recommending, implementing, and monitoring policies, procedures, and work flow;
  • Preparing a variety of reports related to department activities;
  • Implementing academic initiatives;
  • Managing complex projects;
  • Developing and managing a budget;
  • Evaluating academic programs for compliance with applicable regulations;
  • Facilitating academic program implementation;
  • Coordinating the preparation and publication of a variety of reports and publications;
  • Conducting research to identify solutions, resolve problems, or provide information.
Ability to:
  • Work with diverse academic, cultural and ethnic backgrounds of community college students and staff;
  • Utilize computer technology for communication, data gathering and reporting activities;
  • Communicate effectively through oral and written mediums.

Revised: 1/2021;12/2018; 4/2012; 4/2007

  • Replaces: Curriculum Support Services Division Manager