Bond Finance Manager
- Title: Bond Finance Manager
- Category: Management
- FLSA: Exempt
- Grade: M
Under the direction of management, the incumbent manages a broad range of financial, procurement, operational and planning functions in support of the Bond program and College-wide objectives. Responsible for overall financial management, budgeting, and reporting for capital projects undertaken by the Bond Office including program development, problem solving, and providing staff development in assigned functional area. Responds to inquiries from college departments, community, external agencies and supervises managers, para professionals, and technical/support staff.
Typical Duties and Responsibilities
- Develops and maintains accounting and reporting systems for the control of revenues and expenditures for all Bond funds and drawdowns. Works collaboratively with Financial Services to identify and initiate internal control processes and to reconcile and report on the Bond’s financial assets. Ensures alignment to the Bond Program within the context of College mission, values, goals and objectives and local, state, and federal laws and regulations.
- Maintains and oversees the accounts payable and other applicable Bond-related accounting systems including Banner and eBuilder program management software.
- Provides cash flow analysis for all capital accounts and other analytical reports and analysis as needed. Works with Treasury and/or third party investment management with regard to Bond funds.
- Assists in developing, managing, supervising, and monitoring the preparation of the College’s multi-year Bond project budgets. Provides real time budget data for all capital projects.
- Prepares Board resolutions related to Bond finance and budget. Collaborates with Budget Office as needed.
- Provides complex technical analyses and report preparation on Bond projects to ensure financial stability and adherence to the College’s Tax Exempt Bond Post-issuance Compliance Policy, as well as, applicable local, state, and federal requirements and Generally Accepted Accounting Principles (GAAP).
- Manages Bond related procurement program and purchasing staff. Tracks and reviews all change order requests, requisitions, and payment applications for ongoing projects. Oversees procurement processes to ensure compliance with College Contracting Rules and applicable local, state, and federal requirements. Coordinates with other college departments as needed to ensure consistent and appropriate use of vendors.
- Negotiates contracts, contract services, and leases for the College, with the assistance of Director and college counsel.
- Supervises administrative services professional, paraprofessional, and technical/support staff. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
- Participates in the selection of vendors, consultants, and contractors. Writes, issues, and reviews requests for proposals for a variety of consultants and services. Coordinates, facilitates, and manages the selection committee and process. Participates in defining the terms of contract agreements.
- Assists with the College’s real estate program, including coordinating appraisals, securing property tax exemptions, touring properties under consideration by the College, coordinating wire transfers with treasury and investigating real estate issues.
- Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.
Work Environment and Physical Requirements
Work is split between an office setting and on project sites. There are frequent interruptions and changes in the workflow/volume depending on the number of projects being worked on concurrently. Occasional lifting and/or carrying of materials or equipment may be required. Driving between project sites within the district and community is often a component of the job.
Bachelor’s Degree in accounting, finance, business administration or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis. Eight years of progressively responsible, professional experience related to area of assignment, including 2 years of supervisory experience.
Knowledge, Skills, and Abilities
- Managerial principles;
- Construction management principles;
- Facility planning principles;
- Architectural and engineering principles, practices, and procedures;
- Applicable Federal, State, and local laws, rules, regulations, codes and/or statutes;
- Negotiation techniques;
- Construction design standards;
- Budgeting principles;
- Contract management principles;
- Advanced project management principles.
- Coordinating activities with other internal departments and/or external agencies;
- Interpreting and applying applicable laws, rules, and regulations;
- Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals;
- Preparing a variety of business documents and reports;
- Inspecting construction sites for compliance with applicable standards, codes, and regulations;
- Enforcing applicable construction and building code requirements;
- Reading blueprints, schematic drawings and/or construction drawings;
- Preparing requests for proposals and project specifications;
- Managing contracts;
- Utilizing computer technology used for communications, data gathering and reporting.
- Manage multiple on-going projects;
- Conduct negotiations and mediations;
- Work with user groups/customers of diverse academic, cultural and ethnic backgrounds;
- Communicate effectively through oral and written media.
Note: Position(s) are funded by the 2008 Bond program and are temporary (6-8 years is anticipated) in nature.
- Revised: 3/2018; 6/2014
- Established: 4/2009