Portland Community College | Portland, Oregon Portland Community College

Curriculum Systems Specialist

Title: Curriculum Systems Specialist

Class: Academic Professional

Exempt Status: Exempt

Level: 3

Job Summary

Under the direction of Curriculum Support Services Division Management, takes the lead in maintaining and updating curriculum content in Banner.Ensures academic goals of departments are met within system constraints. Troubleshoots and resolves course and/or faculty data to ensure that data integrity is maintained while meeting stakeholder needs under approved processes and policies. Maintains and updates faculty pay, workload, and schedule type in Banner. Acts as a primary resource to end users of Banner curriculum content and processes.

Typical Duties and Responsibilities

  1. Creates database category codes, maintains, and tests validation and rule tables to ensure integrity of course data for systems (catalog, GradPlan, advising materials) utilized by end users including students, staff, advisors, faculty, financial aid, graduation and student records, veteran’s services, and academic departments.
  2. Applies Banner expertise to consult, interpret, and troubleshoot with key Banner users of Banner Student as well as users of other software systems (DegreeWorks) to ensure system accuracy. Researches and resolves complex system issues in Banner as they relate to a student’s record.
  3. Manages Banner data for the course catalog, including building and revising courses, implementing online admissions rules, coding valid degrees/majors, building and applying course attributes.
  4. Consults with and advises faculty to ensure that faculty curriculum needs are implemented in a way which functions optimally within Banner.
  5. Serves as a liaison and resource to faculty, academic advisors, and staff regarding prerequisite checks, registration audits, and valid degrees/certificates.
  6. Researches and responds to inquiries and requests for information from faculty, students, the community and other colleges.
  7. Researches curriculum issues using technical systems including but not limited to CourseLeaf, Webforms (state curriculum approval system), Banner and DegreeWorks; liaises with external vendors to resolve problems as necessary.
  8. Manages faculty workload designation and schedule data in Banner. Liaises with faculty, deans, and HR to ensure workload and schedule types are properly reflected in system.
  9. Submits new courses and appropriate revised courses for State approval.
  10. Facilitates, supports, and attends curriculum committee meetings; serves as primary support for the curriculum (course) process. Consults with and advises committee chair and members regarding course attributes and their impact on the student record.
  11. Manages the process of updating Course Content Outcome Guides (CCOGS) and degree/certificate outcomes to PCC’s website for faculty, student, accreditation, and other external users. Researches and resolves any system issues.
  12. Performs other duties as assigned.

Work Environment and Physical Requirements

Work is generally performed in an office environment. Work pressure from deadlines and daily interruptions of work flow are expected and occur on a regular basis. Minimal physical effort is required. Learned physical skill is required to perform keyboarding functions.

Minimum Qualifications

Bachelor’s degree in Education or a closely related field. Relevant experience may substitute for the degree on a year-for-year basis. Two years of experience working with large quantities of data in coordination with multiple users in a higher education institution setting.

Knowledge, Skills, and Abilities

Knowledge of:

  • District policies and procedures regarding curricula, and associated degrees and certificates;
  • Applicable local, state, and federal laws and regulations;
  • Research and analysis techniques and methodologies for curriculum review purposes;
  • Analysis for reporting purposes such as faculty loads;
  • Computer software applications and office productivity software such as word processing, spreadsheets, and database programs;
  • Computer operating systems.

Skill in:

  • Researching and evaluating curriculum standards;
  • Communicating effectively both in oral and written form;
  • Maintaining records of courses and instructor loads;
  • Working with diverse academic, cultural and ethnic backgrounds of community college students and staff;
  • Independent problem solving.

Ability to:

  • Interpret and apply District policies and procedures;
  • Build and maintain effective working relationships;
  • Communicate technical information in a clear and understandable manner;
  • Work independently and prioritize tasks;
  • Utilize computer technology for communication, data gathering and reporting activities.

Reviewed: 12/2018

New: 9/2015