Theatre Coordinator

  • Title: Theater Coordinator
  • Class: Academic Professional
  • Exempt Status: Exempt
  • Level: 5

Nature and Scope of Work

The Theater Coordinator works with the Performing Arts Center (PAC) Rental and Technical Director to manage the operations of the PAC, the Little Theatre, and associated equipment. The incumbent in this classification coordinates the master schedule of performances, rehearsals, and other events for the PAC, the Little Theater, and the PAC classroom, and serves as designer and technical director for main-stage theatre productions and designer for PAC rentals.  The incumbent instructs classes in technical theater and acts as technical advisor to student-produced productions.  Manages the scheduling, coordination, and supervision of technical theater production crew and work-study students. Coordinates house management requirements for department productions. Participates in department and division planning including the development of goals and objectives related to theater facility operations. Incumbents are responsible for developing and managing an assigned budget.

Principal Accountabilities (includes some or all of the following)

  1. Serves as designer and technical director of main stage productions. Designs and oversees the building of sets. Designs lighting. Trains technicians on sets, lighting, and sound.
  2. Instructs technical theater credit courses, up to ten hours per week. Develops and revises curriculum and course content outcome guides.
  3. Coordinates master schedule of performances, rehearsals, and other events in the PAC, the Little Theater, and the PAC classroom.  Coordinates with and oversees the Performing Arts Center Rental and Technical Director, who is responsible for implementing rental events in the PAC and Little Theatre.
  4. Coordinates the usage and rental of theater equipment and sets.
  5. Schedules, coordinates, and directs the technical theater production crew, work study students, student help, and casual staff working on main-stage productions. Coordinates house management requirements for department productions (e.g., ushers, ticket booth, house manager, and custodial staff). Screens, interviews, and hires staff. Processes appropriate paperwork. Participates in resolution of performance issues, as needed.
  6. Participates in department and division planning. Develops short- and long-range goals and objectives related to theater facility development and operations.
  7. Recommends expenditure of approved operations budget for upkeep of facilities and equipment. Negotiates prices and arranges purchase requisitions for approved equipment. Tracks hours for adjunct faculty working with productions.
  8. Designs and oversees marketing efforts for PAC and Little Theatre rentals and services.  Arranges outreach and client development efforts.
  9. Liaises with Sylvania Campus Scheduling Office to ensure that necessary rental documents are prepared and signed in a timely manner, and deposits are collected as required.  Ensures that rental records and invoices are maintained.
  10. Performs related duties as assigned.

Work Environment

Varied locations, including classroom, stage, and office environments.  Occasional extended periods of time sitting at a computer or talking on the telephone.

Physical Requirements

Construction of sets and placement of lighting requires the ability to bend, stoop, crawl, and climb. Ability to lift and place sets that may weigh up to 50 pounds.

Minimum Qualifications

Bachelor’s degree with concentration in Technical Theater in addition to technical training in multipurpose performance facility operations required. Experience performing the duties of this job may substitute for the degree requirement on a year for year basis.

Demonstrated experience in a Technical Theater environment required. Experience in facility management and scheduling practices commonly used in running a multi-use theatrical facility. Experience in scene design and lighting design.

Knowledge, Skills, and Abilities

Knowledge of:
  • Considerable knowledge of equipment commonly found in a theater facility, e.g., scene shop, rigging, lighting, sound, house and stage areas, etc.
  • Considerable knowledge of technical theater practices, particularly in scenic design and lighting design.
  • Knowledge of effective management and scheduling techniques used in multi-use theatrical facility.
  • Knowledge of effective supervisory practices and techniques.
  • Knowledge of current instructional methods, materials, and curriculum development.
Skills in:
  • Skill in scenic and lighting design.
  • Skill in technical theater instruction.
  • Skill in supervising assigned staff and in theater management.
Ability to:
  • Ability to prioritize and manage multiple projects or to change priorities quickly.
  • Ability to communicate with running crews, artistic staff, and the production director.
  • Ability to work with an ethnically and culturally diverse population.
  • Ability to cooperatively identify and resolve problems or issues with students, staff, and the community.
  • Ability to operate a variety of office equipment.
  • Ability to effectively communicate in oral and written form.

Reviewed: 12/2018

  • Revised: 5/22/ 2006