MWESB Procurement Coordinator

  • Title: MWESB Procurement Coordinator
  • Class: Academic Professional
  • Exempt Status: Exempt
  • Level: 5

Nature and Scope of Work

Under the general direction of the Procurement Manager, the Minority-Owned, Woman-Owned and Emerging Small Business (MWESB) Procurement Coordinator takes a lead role in coordinating and administering the MWESB program and Colleges Workforce Development strategy. Acts as the resource person for technical and complex inquires and information requests relating to the Colleges outreach efforts. Interacts with a diverse group of individuals and organizations, such as College administrators, faculty, staff, vendors and other public agencies and officials. Incumbent is expected to function independently in accordance with College and State statutory requirements, subject to only minimal general direction and review.

Principal Accountabilities

  1. Performs research and develops a program that proactively creates opportunities for the employment of MWESB suppliers and contractors and for the development of the workforce in the College district.
  2. Examines and improves existing MWESB and Workforce Development programs that comply with the law and will achieve results. Such programs could include: identifying targeted communities, outreach, mentoring, exploring partnerships with other public entities and good faith procurement and contracting requirements.
  3. Prepares actual formal bid and/or request for proposals documents for projects and provides support and assistance for the programs developed, while complying with College’s contracting procedures. Also, prepares award agenda items for Board approval.
  4. Develops and reviews all of the various contract documents on projects for construction, professional services as well as contracts with other local, state and federal agencies.
  5. Develops and provides training to College staff on the MWESB and Workforce Development programs implemented and how they can assist in achieving the desired program results.
  6. Serves as the College liaison with MWESB organizations, contractors and vendors, providing procedural and procurement information.
  7. Networks with public officials, other public agencies, and related chambers and associations.
  8. Collects utilization data and prepares clear and concise reports.
  9. Performs other duties as assigned.

Work Environment

Work is performed in a standard office environment. Exposure to computers occurs daily.

Physical Requirements

Learned physical skill is required to perform keyboarding and 10 key functions.

Minimum Qualifications

Bachelor’s degree in Business Administration or related field, with course work in government procurement required. Relevant experience may substitute for the degree requirement on a year-for-year basis.

In addition, five years experience in purchasing in either a large public institution or in a position which included procurement of construction services, as well as contract preparation.

Knowledge, Skills, and Abilities

Knowledge of:
  • Knowledge of State of Oregon purchasing statutes and other applicable governing regulations.
  • Knowledge of State of Oregon MWESB Program and Workforce Development Programs.
  • Knowledge of principles, methods and practices used in the procurement of goods and services.
Skills in:
  • Skill in operating a computer and various software programs.
Ability to:
  • Ability to communicate with all levels of management and the MWESB vendor community.
  • Ability to express ideas clearly in writing and make informative presentations.
  • Ability to prioritize and manage multiple projects, resolve problems and make decisions.
  • Ability to learn and apply applicable Federal, State and local laws, rules, regulations and policies.
  • Ability to develop and implement relevant policies and procedures.
  • Ability to develop and maintain effective working relationships.
  • Ability to work independently and as part of a team.
  • Ability to understand a college functional organization.

Reviewed: 12/2018

  • Revised: 7/20/2006
  • Replaces: Bond MWESB Procurement Program Manager, 6/26/01