Portland Community College | Portland, Oregon Portland Community College

Career Pathways Coordinator

Title: Career Pathways Coordinator

Class: Academic Professional

Exempt Status: Exempt

Level: AP 4

Job Summary

The Coordinator is responsible for coordinating Career Pathways grant projects, including reporting and creating and maintaining data systems related to student enrollment, demographics, academic performance, and other areas. The Coordinator works with data from a variety of sources, manages and analyzes data, and uses applications software to create detailed reports.  Incumbents work with a wide variety of internal and external partners, including administrators, staff, and representatives from external organizations.

Typical Duties and Responsibilities

  1. Creates systems and processes for student enrollment, data tracking, student support service issuance, and achieving/reporting on grant metrics and deliverables, in close collaboration with management, faculty, and staff.
  2. Acquires data from primary or secondary data sources and creates and maintains databases/data systems;
  3. Determines data to be analyzed, explores relation of data to population and ensures data quality and validity of grant reporting.
  4. Coordinates student support service application and award process for grants, maintaining fiscal grant records, and coordinating payment of student tuition, fees, books, and tools.
  5. Provides technical assistance to other community colleges and partners involved in consortium grants, to aid in the development of processes for tracking and reporting data and grant deliverables.
  6. Works closely with management to prioritize business and information needs; makes recommendations for new and ongoing initiatives and grant needs.
  7. Gathers, extracts, summarizes, compiles, and prepares data for required and ad hoc reporting, marketing, grant development, and other purposes.
  8. Researches and analyzes labor market information, identifying trends and providing recommendations for the identification and development of career pathways that will provide better access to and higher completion of certificate and degree programs for workforce development program participants.
  9. Collaborates in the development and/or modification of new and existing credit and non-credit training programs including curriculum development, assessment methods, competencies for completion, student evaluation methods, and alignment with funder requirements.
  10. Coordinates with College career and technical programs, workforce development partners, business and industry, employer liaisons, College departments and/or other partners to identify key industries with growth potential.
  11. Coordinates with internal and external College, K-12, and community partners to assess how grant programs and services offered meet the needs of partners and targeted populations.
  12. Computes instructional costs (e.g., staff, indirect, materials, equipment, maintenance) for use in budgeting and cost effectiveness evaluations.
  13. Participates in program planning especially as it relates to data tracking and grant deliverables for program.
  14. Stays abreast of emerging trends in business and industry. Participates in professional development.
  15. Performs other related duties as assigned.

Work Environment and Physical Characteristics

Occasional evening and weekend hours may be required. Work is typically performed in an office environment. Incumbents may regularly drive between campuses and remote sites, requiring the ability to drive and use of a personal vehicle. Physical exertion is not a normal requirement of this job.

Minimum Qualifications

Bachelor’s degree in Education, Administration, Communications, a Social Science discipline, or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis. Three years of experience in an educational, training, or social services environment is required, to include experience working in a program/division serving diverse populations. Two years of experience tracking data for grants or projects.

Knowledge, Skills, and Abilities

Knowledge of:

  • Business and industry and current labor market trends;
  • Workforce development issues;
  • College procedures and requirements;
  • Local, state and federal rules and regulations impacting assigned program;
  • Knowledge of computers and software that apply to assessment, training, and data tracking.

Skill in:

  • Project coordination including communication, organization, facilitation and independent decision making;
  • Data tracking and reporting;
  • Applying analytical methods and techniques;
  • Report writing;
  • Communicating effectively both verbally and in writing;
  • Building good working relationships.

Able to:

  • Collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy;
  • Prioritize and manage multiple projects in an environment with regular interruption;
  • Communicate effectively in oral and written form;
  • Think critically and strategically;
  • Work collaboratively with diverse academic, cultural and ethnic backgrounds of community college students and staff and partners;
  • Work independently and as a member of a team.

New: 4/2019

Revised: 6/2019