Annual Giving Officer

Class: Academic Professional | Exempt status: Exempt | Level: 4

grad at graduation on stage

Working under the direction of management, the Annual Giving Officer is responsible for planning and implementing the annual giving program, which includes leading year-round solicitations and campaigns to diverse constituents to identify, qualify and solicit donors. This position develops strategies and campaigns (giving for alumni, faculty, staff, retirees, community friends, etc.) to secure contributions and manages stewardship of annual donors in recognizing their support.

Typical Duties and Responsibilities

  1. Develops and executes an annual giving solicitation plan for the fiscal year that includes fundraising strategies to launch various giving opportunities for the PCC Foundation.
  2. Manages and serves as the contact for questions and concerns on the Faculty/Staff/Retiree Campaign and digital campaigns such as Giving Tuesday and Big Give Day. Manages annual giving circles and plans its solicitation/stewardship activities and events. Manages annual phone-a-thons.
  3. Manages a portfolio of annual giving prospects and helps qualify prospective major donors.
  4. Cultivates, stewards and solicits donors and prospects through targeted appeals/campaigns/phone-a-thons, individual in-person and virtual meetings/contacts and electronic and written appeals.
  5. Works with donors and PCC programs in designating gifts such as memorial/honorary gifts, student scholarships and special project or program initiatives.
  6. Develops a schedule and marketing plan for donor acquisitions and renewals. Works with the Foundation Team to coordinate the schedule and strategies for annual giving appeals and direct mail. This includes actively supporting creative concepts, writing and editing appeal content and overseeing mailing procedures.
  7. Participates in developing supporting communication strategies for internal and external audiences. Edits content for foundation website and social media around annual giving activity.
  8. Plans and coordinates assigned donor events.
  9. Serves as lead staff for assigned Foundation Board volunteer committee(s). Recruits and trains volunteers as needed to cultivate, solicit, and steward annual giving contributions.
  10. Works with the Foundation Team to identify and segment data for appeals and special projects, as well as produce database reports and queries to track campaigns and appeals status. Analyzes data and makes appropriate adjustments to activities and programs to ensure strong results. Performs annual evaluation of annual giving efforts each fiscal year and generates a comprehensive annual plan for the coming fiscal year.
  11. Tracks trends in annual giving donor activity, focusing on donor retention and building annual giving donor base.
  12. Participate in appropriate College and foundation events.
  13. Performs other related duties as assigned.

Work Environment

Work is performed in an office environment. Exposure to computer occurs on a regular  basis. Light physical exertion is required. May be required to work nights and weekends.

Minimum Qualifications

Bachelor’s degree in Business Administration, Communications, Nonprofit Administration or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis.

Demonstrated related professional experience.

Knowledge, Skills, and Abilities

Knowledge of:
  • Knowledge of volunteer management techniques;
  • Knowledge of Association of Fundraising Professionals code of ethical conduct;
  • Policy and procedure development and administration.
Skills in:
  • Organization and attention to detail;
  • Building collaborative working relationships and lasting donor relationships;
  • Utilizing data and assessment outcomes for communication and making continuous improvements for programs and services;
  • Computer proficiency in using standard software programs (Google Suite) and fundraising databases, including utilizing database reports.
Ability to:
  • Support volunteer committees;
  • Manage and execute successful donor cultivation and fundraising events within the context of annual giving campaigns;
  • Communicate effectively in oral and written format;
  • Work independently and as part of the Foundation Team to set priorities;
  • Manage multiple projects simultaneously with competing deadlines;
  • Work with internal and external partners, volunteers, donors, faculty, staff, and  students from diverse communities with respect and attention to justice, equity, diversity, and inclusion.

Revised: 10/21

Replaces: Annual Fund Officer

Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.