People Strategy, Equity, and Culture

Annual Fund Officer

  • Title: Annual Fund Officer
  • Category: Academic Professional
  • FLSA: Exempt
  • Level: 4

Job Summary

Working under the direction of the PCC Foundation Development Director, this position is responsible for planning and implementing the Annual Fund Program. This includes leading year-round solicitations and campaigns to diverse constituents to identify, qualify, and solicit donor constituencies, developing strategies and campaigns (giving for alumni, faculty, staff, retirees, community friends, etc.) to secure contributions and managing stewardship of Annual Fund donors in recognizing their support.

Typical Duties and Responsibilities

  1. Develops an Annual Fund solicitation plan for the fiscal year that includes fundraising strategies to launch various annual giving opportunities for the PCC Foundation. Cultivates, stewards and solicits donors and prospects through targeted appeals/campaigns/phone-a-thons, individual face-to-face meetings/contacts, and electronic and written appeals. Works with donors and PCC programs in designating gifts such as memorial/honorary gifts, student scholarships, and special project or program initiatives. Plans and coordinates assigned donor events. Manages a portfolio of annual giving prospects and helps qualify prospective major donors.
  2. Develops a schedule and marketing plan for donor acquisitions. Works with the Foundation Team to coordinate schedule and strategies for Annual Fund appeals and direct mail. This includes actively supporting creative concepts, writing appeal content, and overseeing mailing procedures.
  3. Participates in developing supporting communication strategies for internal and external audiences. Edits content for foundation website covering the Faculty/Staff/Retiree Campaign and other related Annual Fund activity.
  4. Serves as lead staff for assigned Foundation Board volunteer committee(s). Recruits and trains volunteers as needed to cultivate, solicit, and steward Annual Fund contributions.
  5. Works with the Foundation Team to identify and segment data for appeals and special projects, as well as produce database reports and queries to track campaigns and appeals status. Analyzes data and makes appropriate adjustments to activities and programs to ensure strong results. Performs annual evaluation of Annual Fund each fiscal year and generates a comprehensive Annual Plan for the coming fiscal year.
  6. Tracks trends in annual giving donor activity, focusing on donor retention and building Annual Fund donor base. Manages and serves as the contact for questions and concerns on the Faculty/Staff/Retiree Campaign. Manages Annual Fund fiving circles and plans its solicitation/stewardship activities and events. Manages Annual Fund phone-a-thons.
  7. Participate in appropriate college and foundation events.
  8. Performs other related duties as assigned.

Work Environment and Physical Requirements

Work is performed in a normal office environment. Exposure to computer occurs on a regular basis. Light physical exertion is required. May be required to work nights and weekends.

Minimum Qualifications

Bachelor’s degree in Business Administration, Education, Communications or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis.

Demonstrated related professional experience.

Knowledge, Skills, and Abilities

  • Development experience in managing annual fund programs or related development skills in a higher education setting or non-profit organization.
  • Ability to manage and execute successful donor cultivation or fundraising events within the context of Annual Fund campaigns.
  • Knowledge of volunteer management techniques and ability to support volunteer committees.
  • Knowledge of Association of Fundraising Professionals code of ethical conduct.
  • Excellent verbal and written communication skills.
  • Computer proficiency in using standard software programs and fundraising databases and utilizing database reports.
  • Strong interpersonal skills for building lasting donor relationships.
  • Positive attitude and collaborative style that fosters workplace excellence and collegial staff support.
  • Ability to work with an ethnically and culturally diverse population.
  • Ability to work independently and as part of Foundation Team to set priorities and manage multiple projects simultaneously with competing deadlines.

Revised: 8/30/13

  • Replaces: 2/05/09; Annual Fund & Alumni Officer
  • Reviewed: 12/2018