EHOS Safety Specialist
TITLE: Environmental Health & Occupational Safety Specialist
CLASS: Academic Professional
EXEMPT STATUS: Exempt
NATURE AND SCOPE OF WORK
Under the direction of management, incumbent is responsible for providing professional consultation, coordination and technical expertise associated with environmental, health and occupational safety matters pertaining to institutional health and safety regulatory requirements and standards, Department of Environmental Quality (DEQ) and Occupational Safety and Health Administration (OSHA).
The incumbent serves as subject matter expert in support of the environmental, health and safety (EHS) department to eliminate hazards; prevent injury and illness to employees and the public; and to ensure that educational programs, practices and facilities operations are consistent with Portland Community College (PCC) environmental, health and occupational safety management policies, procedures, guidelines, and regulatory requirements.
TYPICAL DUTIES AND RESPONSIBILITIES (Includes some or all of the following)
- Identifies known and/or potential environmental, health and occupational safety (EHOS) issues and implements practices and policies in support of PCC, Oregon OSHA, DEQ and other applicable environmental, health and safety regulations.
- Provides technical assistance and consultation services on EHS issues. Serves as a contact for employees as well as vendors on EHS issues.
- Develops programs and recommends solutions to a wide variety and range of EHS issues to minimize and eliminate hazards. Implements and maintains EHS programs as determined in conjunction with EHS, PCC departments, Risk Management and/or FMS management.
- Works with management in developing, and maintaining, the Computerized Maintenance Management Systems (CMMS), AssetWorks (AIM) and/or Computerized Chemical Management Systems (CMS) for SDS (Safety Data Sheets); creates preventative and predictive schedules related to EHS and sets up routine preventative practices for program responsibilities.
- Develops and maintains training programs for staff and provides training, such as new employee EHS orientation, chemical hygiene, personal protective equipment, etc.
- Regularly introduces to department managers EHS ‘best practice’ options.
- Works with Academic Services and Faculty, FMS, Risk Management, Public Safety, Transportation and Parking, Human Resources, Auxiliary Services and other departments as needed in addressing district wide safety and environmental issues.
- Participates as a member of the Emergency Operations Center Team and the Business Continuity Planning Team.
- Works across the district with programs that have comprehensive chemical laboratories and shop procedure programs involving SDS sheets.
- Establishes and maintains relationships with vendors that are qualified to respond to hazardous materials and/or waste removal and emergency response district wide.
- Acts as a liaison with Chemical Laboratory Technicians and Academic Chemical Hygiene program support positions.
- Facilitates and coordinates with outside service vendors to augment Environmental and Safety compliance.
- Trains and mentors staff in accordance with EPA, DEQ and OSHA rules and regulations.
- Develops and integrates safety training with Managers involving OSHA regulations affecting the physical environment, work performed by employees or student educational experiences. Ensures ongoing compliance with training certifications.
- Interprets laws, policies, and procedures to ensure PCC EHS and Risk Management programs are in compliance with all applicable DEQ and OSHA regulations.
- Works in concert with Management in coordinating and submitting all regulatory reporting requirements.
- Contributes to the development of program budget and monitors budget performance against funding and expense requirements.
- Represents PCC EHS and serves as a liaison with applicable internal and external departments and entities regarding environmental and occupational health and safety matters.
- Attends monthly EHS district meetings, FMS departmental meetings, district wide (Campus) Safety Committee meetings, Science department chemical hygiene committees and other assigned PCC meetings.
- Represents EHS at all safety meetings on a monthly basis.
- Develops, submits or responds to Service Request Orders into/from the Service Request Center (SRC) to address safety issues or items brought forward by the Safety Committees.
- Coordinates with EHS, FMS and other departments on the engineering, design, and construction of all built end natural projects (e.g. building projects UST/AST) to maintain regulatory compliance.
- In the event of unscheduled closures due to weather events and/or other circumstances, is considered “essential personnel” for reopening the college.
- Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.
Work is performed both in an office environment and in the field with frequent interruptions and irregularities in the work schedule. Regular travel between all PCC teaching sites using a personal vehicle and/or a college vehicle is required. Position involves occasional bending, standing, kneeling, climbing ladders, reaching below and above shoulders, and lifting objects weighing up to 50 lbs. while performing job duties. Walking, climbing ladders, entering cramped and difficult locations and dusty/dirty environments, may be part of routine activities depending on work locations. Working hours may vary and occasional evening or weekend work is required. Occasional lifting, guiding and/or carrying of materials may be required. May be exposed to potentially hazardous conditions, noise and temperature extremes.
Bachelor’s Degree in Occupational Health & Safety, Industrial Hygiene, Finance, Business Administration, Science or an Engineering related field. Experience performing the duties of the position may substitute for the degree requirement on a year for year basis. Two years of relevant experience in, environmental, health and occupational safety and/or risk management related work with one year experience in safety training and/or loss control (injury prevention). Two years of lead or program management experience. Must possess a valid Oregon driver’s license. Must possess or obtain the following required certifications within nine months of employment: Forty-hour Hazardous Waste and Emergency Response Certification DEQ Hazardous Waste training and DEQ UST Class A Certification.
KNOWLEDGE, SKILLS, AND ABILITIES
- Applicable Federal, State, and local laws, rules, and regulations;
- Public administration principles;
- Financial control practices and procedures;
- Environmental hazard identification methods;
- Safety hazard identification methods;
- Hazard Communication (Haz-Com) utilizing MSDS/SDS;
- Computerized Maintenance Management Systems (CMMS);
- Computerized Chemical Management Systems (CMS) for MSDS/SDS;
- Toxic Use and Hazardous Waste Reduction Program;
- DEQ Hazardous Waste Reduction Program yearly reporting;
- UST and AST compliance and Class C training;
- Testing, calibration and certification of instruments and fume hoods;
- Asbestos, lead and mold abatement and remediation;
- Radiation safety.
- Developing and implementing environmental, health and occupational safety and/or risk compliance programs;
- Preparing and maintaining records and electronic files;
- Public speaking and training to a diverse audience;
- Applying applicable laws, rules, and regulations;
- Preparing reports;
- Communicating and analyzing complex and detailed reports and information;
- Handling multiple priorities simultaneously;
- Utilizing computer technology used for communication, data gathering and reporting;
- Proficiency in Microsoft Office tools: Excel, WORD, Powerpoint.
- Work effectively with diverse academic, cultural, and ethnic backgrounds of community college students and staff;
- Communicate effectively through oral and written media.