Portland Community College | Portland, Oregon

Degree Audit and Transfer Specialist

• Title: Degree Audit and Transfer Specialist
• Class: Academic Professional
• Exempt Status: Exempt
• Level: 3

Job Summary

The Degree Audit and Transfer Specialist coordinates the content management and accuracy for the college’s Degree Audit software. Remains current and researches any internal curriculum and transfer changes for all PCC degrees and certificates as it relates to the degree audit system.  This position will also be responsible for providing, disseminating, and creating university transfer information district-wide. Will act as the liaison between the universities and PCC.

This position is expected to function independently in accordance with College and State statutory requirements, subject only to minimal general direction and review. This position will work closely with the Curriculum Office, Student Services, Registrar’s Office, Technology Solution Services, Print Center, Student Support Services, and the Dean of Instructional Support.

Typical Duties and Responsibilities

1. Coordinates with four-year schools to produce understandable, user friendly, consistent transfer guides explaining and clarifying course transferability, program and admission requirements at Oregon and out-of-state 4-year universities.
2. Takes the lead in managing content for the degree audit system. Creates specialized code, maintains and tests validation and rule tables and manipulates coding language in degree audit programming software to ensure all PCC degree and certificate information is updated and accurate for students, advisors, faculty, Financial Aid, graduation, Veterans Services, all academic departments and other end users.  Oversees coding input and programming completed by others in the department.
3. Applies knowledge of other software systems to ensure accuracy of the degree audit software. Uses Banner data and consults with key Banner users to accurately interpret, troubleshoot, and maintain the accuracy of the Degree Audit system.
4. Serves as liaison between PCC and other colleges and universities, developing and maintaining a network of contacts for transfer information.  Coordinates and promotes university visitations.
5. Collaborates with staff, faculty, administrators and internal departments to research and resolve complex system issues related to student records as the information is applied in the Degree Audit system.
6. Remains current on changes and revisions; this includes accreditation, state, federal, PCC Degree and Certificate, Educational Advisory Council, and curriculum changes which impact State transfer degrees, Associate of Applied Science degrees, Associate of General Studies degree, and Certificates of Completion to ensure accuracy of Degree Audit, degree worksheets, and catalog.
7. Serves as a liaison and resource to PCC academic advisors, faculty, and staff regarding transfer information, course and program transfer processes, Degree Audit, and updates from the Curriculum Support Services Office.
8. Develops and maintains the accuracy and availability of all Associate Degree worksheets.
9. Manages all content on the University Transfer Web Site including but not limited to: Oregon and out-of-state transfer guides, college visitations, articulation agreements, and degree worksheets.
10. Reviews and/or collaborates with university and PCC representatives on articulation agreements.
11. Responds to student, staff, and community inquiries through PCC’s online interactive system.
12. Serves on college committees as needed.
13. Performs other duties as assigned.

Work Environment and Physical Requirements

Work is typically performed in a normal office environment, some evening and weekend work hours may be required.  Basic level of learned physical skill is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily. Minimum physical exertion is required.

Minimum Qualifications

Bachelor’s degree in Education, Social Science or related field.  Two years of experience in a student services area applying policies, procedures and state regulations as they relate to degree requirements.  Relevant experience may substitute for education on a year for year basis.

Knowledge, Skills, and Abilities

Knowledge of:

• Knowledge of information technology, and ability to learn new software programs and support existing college-supported software such as Banner.
• Knowledge and understanding of PCC degree requirements, as well as at partner four-year institutions.
• Knowledge of College policies and procedures.
• Knowledge of student advising procedures.
• Knowledge and understanding of partnerships and group dynamics.

Ability to:

• Ability to organize and prioritize multiple activities and tasks.
• Ability to communicate well both in written and oral form. This includes excellent spelling, grammar, and editing skills.
• Ability to pay close attention to detail.
• Ability to work well with minimal supervision in a team-oriented environment.
• Ability to effectively work and interact with various cultures and ethnicities.
• Ability to communicate in a courteous, professional, and cooperative manner with staff and students, and to maintain patience and understanding in stressful situations.
• Ability to establish and maintain effective working relationships with both College and external contacts.
• Ability to research and resolve complex problems.
• Ability to write and maintain accurate documents; organize and update files.

Reviewed: 12/2018

• New: 12/2011