Portland Community College | Portland, Oregon Portland Community College

Clery Compliance Specialist

TITLE:  Clery Act Compliance Specialist

CLASS: Academic Professional

FLSA:  Exempt

LEVEL:  AP5

JOB SUMMARY

Under direction of management, the Clery Act Compliance Specialist ensures the College’s compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, and associated regulations. Works collaboratively with various offices within the College and external agencies to develop, plan, implement, and monitor compliance programs throughout the District. Ensures the Annual Security Report is prepared, published, and made available to current and prospective students and employees. Recommends and develops policy and procedure.

TYPICAL DUTIES AND RESPONSIBILITIES

  1. Serves as the College’s designated “Campus Safety Survey Administrator,” as that term is defined in the Department of Education correspondence.
  2. Coordinates the College’s Clery Act Compliance program and develops the applicable policies and procedures.
  3. Establishes Clery Act compliance programs at each separate campus. Works with the appropriate College Departments to identify all Campus Security Authorities (CSAs) for the College, maintaining and reviewing the list for each academic year.
  4. Prepares, publishes, and distributes the Annual Security Report. Ensures notices announcing the availability of the Annual Security report are properly developed and available to current and prospective students and employees.
  5. In conjunction with the applicable offices, develops and implements Clery Act required policies, programs, and activities
  6. Gathers and analyzes crime and disciplinary referral data from various internal and external sources including, but not limited to, the Office of Equity and Inclusion, Title IX office, Human Resources, and local law enforcement agencies. Consolidates relevant data from these sources with information and policies from across College departments.
  7. Develops, provides, facilitates, and/or manages the training of CSAs. Works to ensure CSAs participate fully in the program and reports information are submitted as required.
  8. Ensures proper classification of crime incident reports in conjunction with the Department of Public Safety Records Division.
  9. Coordinates the College’s Timely Warning Report program.
  10. Collaborates with the Department of Public Safety and Marketing and Communication department to ensure compliance with the “Emergency Notification” requirements of the Clery Act.
  11. Ensures that a minimum of one emergency evacuation test is completed each year that includes all required components to meet the HEOA definition of a test, in collaboration with the Emergency Management Preparedness Coordinator and the Director of Public Safety.
  12. Trains key College stakeholders on Clery Act requirements.
  13. Ensures the College maintains accurate records on security awareness and crime prevention programs and presentations.
  14. Maintains an accurate list of buildings and properties owned and/or controlled by the College in coordination with the Real Estate and Accounting office.
  15. Ensures compliance with the daily crime log requirements.
  16. Serves as the Records Custodian for all Clery Act-associated records.
  17. Works with counseling and psychological services, Women’s Resource Centers, Queer Resource Centers, and Veteran’s Resource Centers (or college advocacy centers) to gather statistical data related to crimes disclosed to those offices.
  18. Develops the Clery Act Management Committee and serves as the Recording Secretary.
  19. Ensures compliance with the Drug Free Schools and Safe Campuses regulations in collaboration with the Dean of Students office and/or Human Resources.
  20. Maintains current knowledge of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions.
  21. Ensures compliance with the provisions of the Sexual Assault Victim’s Bill of Rights in collaboration with various College offices.
  22. Submits annual crime statistics to the Department of Education, as required.
  23. Maintains Clery Compliance webpage.
  24. Manages the development of campus maps confirming accuracy and Clery Act geographical designations.
  25. Performs other related duties as assigned.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule.  Frequent reaching, walking, standing, lifting, stooping, or carrying equipment and materials may be required.  Occasional travel within the college district may be required.

MINIMUM QUALIFICATIONS

Bachelor’s Degree in Communications, Criminal Justice, Human Resources, Emergency Management, Education, Administration, Paralegal Studies or related field. Experience performing duties related to the job may substitute for the degree requirement on a year-for-year basis. Four years of progressively responsible experience working in a compliance program in Higher Education.

KNOWLEDGE AND SKILLS

Knowledge of:

  • Clery Act;
  • Public safety, law enforcement and security methods;
  • Title IX requirements;
  • Applicable local, state and federal laws, codes, rules and regulations;
  • Training methodology;
  • Policy and procedure development and administration principles and practices;
  • Campus communities and their surrounding communities;
  • Research methods and data analysis techniques.

Skill in:

  • Use of Microsoft suite products, to include Excel and Word, databases and computer-aided dispatch systems, with an emphasis on extracting, compiling and displaying data from databases and files;
  • Planning, developing and administering a training program to a varied audience;
  • Reading and interpreting applicable laws, rules, regulations, codes, guidelines, policies, and procedures;
  • Composing, editing, proofreading, and formatting letters, correspondence, reports, and other written materials.

Able to:

  • Work with diverse academic, cultural and ethnic backgrounds of community college students and staff and the community;
  • Gain the confidence and cooperation of other departments within the college;
  • Prioritize work and demonstrating excellent organization skills;
  • Prepare clear and concise reports;
  • Maintain accurate and up to date records and appropriate documentation;
  • Communicate effectively through oral and written mediums;
  • Evaluate research to identify potential solutions, resolve problems, or provide information;
  • Maintain confidentiality.
NEW: 9/2019