CCOG for OS 240 archive revision 201403
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- Effective Term:
- Summer 2014 through Summer 2021
- Course Number:
- OS 240
- Course Title:
- Filing and Records Management
- Credit Hours:
- 4
- Lecture Hours:
- 30
- Lecture/Lab Hours:
- 20
- Lab Hours:
- 0
Course Description
Develops skills for indexing, coding, and cross-referencing documents to be filed. Includes requisitions and charge-outs, records transfer, various filing systems, and an overall view of the role of records management in business including electronic and image records. Recommended: RD 115; WR 115; and CAS 133 or CAS 140. Audit available.
Addendum to Course Description
Perform the duties of a filing clerk.
Intended Outcomes for the course
Upon successful completion, students will be able to:
- Apply basic filing rules to manage records efficiently
- Enter and sort data in an electronic database
Outcome Assessment Strategies
A letter grade will be issues for this course. Assessment tasks may include:
- Scored Assignments or Projects
- Performance Tests
- Objective Tests
Course Content (Themes, Concepts, Issues and Skills)
Themes, Concepts, Issues
Filing Terminology
Electronic File Management
Filing Rules
Filing systems:
Alphabetic
Numeric
Subject
Geographic
Filing process:
Request
Retrieve
Charge out
Follow up
Competencies, Skills
- Use terminology basic to filing functions within a records management program.
- Demonstrate application of alphabetic, numeric, subject and geographic filing rules by indexing, coding, sorting, cross referencing, and storing representative examples of business documents.
- Demonstrate processing of file requests, retrieval, charge out, and follow-up techniques by completing exercises using representative examples of business documents.
- Utilize database software to create tables, queries, and reports.