BP 2735 – Board of Education Member Travel
Board Member Attendance at Overnight State and National Meetings
The Board of Directors recognizes the benefits derived by the college through membership in various educational organizations and from the attendance of Board members at state and national meetings that deal with community college issues.
The Board of Directors shall be fiscally responsible stewards by controlling its own budget for overnight travel to state and national meeting as set forth below:
The Board shall designate no more than three governing Board member delegates to various state and national conventions and meetings, but may approve additional Board members as may seem desirable. If more than three governing Board members are proposed to attend a given state or national meeting, the Board Resolution to approve a final slate of delegates shall contain an exception paragraph containing the rationale for exceeding the three Board member limit established by this policy.
The Board Secretary shall poll the Board members for expressions of interest in attending state and national meetings. The Board Secretary shall present the expressions of interest of individual Board members to attend such meetings to the Chairperson. The Chairperson and Vice Chairperson shall present to the Board a slate of delegates to attend overnight meetings. The slate of delegates to attend overnight meetings shall be presented to, and acted upon, by the Board at its regular meeting no later than 30 days prior to the date of the national meeting. The Board Chairperson, in consultation with the Vice-Chairperson and the President, shall determine if there are sufficient funds to warrant attendance at the meetings requested by the Board members. Student travel on behalf of the Board of Directors shall be considered separately as the budget allows.
The Board will, at its expense, send the non-voting student trustee to the annual Association of Community College Trustees (ACCT) National Leadership Summit in Washington, D.C. Any other Board approved travel of the student trustee will be covered by the college or the Office of the President
Board members attending such meetings at college expense shall work with the Executive Coordinator in the Office of the President in accordance with all state and federal guidelines and ethics rules.
A verbal report shall be presented to the Board at the next regular public meeting of the Board.
ORS 341.283(6), ORS 244.040