Student Rights and Responsibilities

Complaints and feedback

If you are you unhappy with your experience at PCC, there are several different ways to share feedback, raise concerns, and file complaints.

Portland Community College (PCC) provides students with broad, comprehensive programs of general education, career/technical education, and pre-college level coursework. The College also provides cultural, recreational, and community service activities.

It is, in turn, the responsibility of the student to observe campus rules and regulations and to help maintain appropriate conditions in the classroom, on the campus, and in the community. A student's registration obligates him/her to comply with the policies and regulations of the College. Portland Community College is granted the right by law to adopt such rules as are deemed necessary to govern its operations.

Admission to and participation in PCC carries with it the presumption that students will conduct themselves as responsible members of the PCC community. The term "student" includes all persons taking courses at the college, both full-time and part-time, pursuing credit or non-credit classes or enrolled in any special program approved by the college. Persons who are not officially enrolled for a particular term, but who have a continuing relationship with the college, may be considered "students."

Policy on Student Rights

Students at PCC have the right to various freedoms and protections, such as the right to: freedom from harassment and discrimination, freedom of expression, protection from improper evaluation or disclosure, formation of student organizations, participation in creating student policies and fund-raising activities, access their student records, and access college facilities.

Right to protection from improper academic evaluation

Student academic performance will be evaluated on an academic basis (which may include attendance), and the ability to apply skills, and not on a student's opinions or conduct in matters unrelated to academic standards. The course syllabus will contain and articulate the evaluation standards and grading criteria by which student performance is measured for that particular course.

Each student is responsible for meeting standards of academic performance established for each course in which the student is enrolled.

A student may dispute his or her academic evaluation under the Grade Appeal Procedure if the student believes that the evaluation standards and grading criteria contained in the course syllabus were not followed by the instructor or were imposed in an arbitrary or capricious manner. Any student who believes that he or she has been unfairly graded should refer to the PCC Grade Appeal Procedure.

Students have the right to take reasoned exception to the data or views offered in any course of study and to reserve judgment about matters of opinion, while still being responsible for learning the content of any course of study in which they are enrolled.

Right to freedom from harassment and discrimination

PCC does not tolerate unlawful discrimination based on race, color, religion, use of native language, national origin, sex, marital status, height/weight ratio, disability, veteran status, age, or sexual orientation in any area, activity, or operation of PCC. PCC complies with applicable federal, state, and local civil rights laws and regulations prohibiting discrimination. Equal opportunity for employment, admission, and participation in PCC's benefits and services shall be extended to all persons, and PCC shall promote equal opportunity and treatment through application of this policy and other efforts of PCC designed for that purpose.

Any person who believes he or she has been discriminated against or harassed by a PCC employee, representative, or student is encouraged to file a complaint through the Office of Affirmative Action and Equity (Downtown Center, Room 300, 971-722-5840 or 971-722-5841) or online.

View further information on PCC harassment and discrimination policies.

Any person who believes that he or she has been discriminated against on the basis of disability under Section 504 of the Rehabilitation Act of 1973 or the Americans with Disabilities Act ("ADA"), including believing that he or she has not been provided with a reasonable accommodation or modification to which she or he is entitled, may discuss these concerns with a disability services counselor, coordinator, or specialist, or submit a complaint under the Nondiscrimination and Non-harassment Policy

View further information on resolving complaints by students with disabilities regarding appropriate accommodations or discriminatory treatment.

Right of access to, and protection from, improper disclosure of student records

PCC complies with all applicable state and federal laws, rules, and regulations that apply to student records. All information contained in PCC's records that is personally identifiable to any student will be kept confidential and not released except upon prior written consent of the subject student or under any other exception for the release of student records without consent. Student information may be shared among PCC faculty and staff when PCC has determined that the college has a legitimate educational interest in the information.

View further information on PCC's Privacy Policies.

Concerns or complaints are to be directed to Student Records (971-722-7100; records@pcc.edu).

Counseling Records

PCC counselors are prohibited by the standards of their profession from disclosing any information shared by a student during a counseling session, unless the student releases the information or other specific circumstances apply. These specific circumstances include harm to self or others, abuse of a minor, elder, or other vulnerable adult, health/medical emergency, or other circumstances required by Oregon law. Counselors will comply with all ethical and legal rules concerning confidentiality of counseling sessions.

View further information on confidentiality in counseling services.

Rights concerning participation in co-curricular activities

Students may be asked to participate in formulating and reviewing policies and rules, and to express their views, both publicly and privately, on these policies and rules, as well as matters of general interest to the student body.

Student Clubs and Organizing

Students have the right to form student clubs and organizations under the provisions of the Associated Students of Portland Community College ("ASPCC") constitution and campus bylaws, and the right to carry out fund-raising activities for these clubs. All fund-raising activities for ASPCC and student clubs must be approved by the Campus Student Leadership Coordinator or designee.

Students and recognized student clubs and organizations have the right to have access to PCC facilities, subject to ordinary schedules, policies and regulations governing the use of each facility. Recognized student clubs and organizations have access to facilities at no cost unless additional services (custodial, Public Safety, table and chair set-up, etc.) are required. PCC procedures for reserving spaces in PCC’s buildings for meetings, speakers, or demonstrations must be followed.

As part of the educational process, recognized student clubs and organizations may invite to the campus any person who, in their opinion, might contribute to the intellectual or cultural life of PCC. Individual students wishing to invite a speaker to campus should seek the sponsorship of a recognized club or organization. Speakers may speak freely on the topic of their choosing, as long as they do not threaten to endanger the safety of any member(s) of the PCC community, pose a threat to PCC's physical facilities, or substantially obstruct or disrupt PCC's regular and essential operations.

To request room reservations, contact:

Orderly Demonstrations

Students have the right to conduct orderly demonstrations (including picketing, distribution of leaflets, and protests in peaceable assembly) unless the participants of those demonstrations threaten to endanger the safety of any member(s) of the PCC community, pose a threat to PCC's physical facilities, or substantially obstruct or disrupt PCC's regular and essential operations, in which case PCC reserves the right to close its facilities, clear its grounds, and cancel a demonstration. PCC recommends that those intending to conduct demonstrations outside of PCC buildings consult with the Dean of Student Development or designee to identify space that accommodates the reasonable needs of both PCC and those engaged in acts of speech or protest (e.g., large open spaces, with safe paths of ingress and egress, and with less likelihood of disrupting the educational environment).

Individuals and groups who wish to hold a demonstration within one of the College's buildings must comply with campus policies and procedures for requesting space. Advance notice and approval is required for indoor demonstrations to allow the College to make appropriate and reasonable logistical arrangements for the demonstration.

To request room or space reservations within PCC buildings, contact:

Distribution of Material

Students have the right to distribute free publications not in violation of federal or state laws, and/or PCC policies and procedures, such as books, magazines, newspapers, handbills, leaflets, and similar materials. Distribution of these materials in classrooms, hallways, libraries, offices, or other PCC facilities used primarily for educational and instructional purposes must not interfere with the work or study of persons in those PCC facilities.

Any persons desiring to post or distribute publications must comply with campus policies and procedures. All handbills, leaflets, newspapers, posters, and similar materials must bear the name and address of the organization and/or individual distributing the materials.

Information on submitting items for posting may be found through Associated Students of PCC.

Concerns or complaints regarding Rights Concerning Participation in Co-Curricular Activities are to be directed to the Dean of Student Development for the campus or program. Complaints regarding the rights set forth in this section should be filed as soon as practically possible to enable PCC to investigate and attempt to resolve the issue. You can contact a campus to file a complaint.

Policy on Student Conduct

The purpose of the Policy on Student Conduct is to communicate the expectations that Portland Community College ("PCC") has of students, and to educate and guide students to understand their responsibility for appropriate behavior and respect for others in the PCC community. PCC is dedicated to the advancement of learning, to student retention and success, and also to the development of responsible personal and social conduct. The maintenance of discipline in the PCC setting is intended to support a civil environment conducive to learning and inquiry. Student Services staff members work in partnership with instructors and academic administrators to support this goal.

Authority

This policy sets forth the appropriate discipline of any student who acts to impair, interfere with, or obstruct the orderly conduct, processes, and functions of PCC or otherwise engages in conduct that PCC has determined is unacceptable for a student at PCC. PCC reserves the right to impose discipline based on student conduct that has some connection to the student's relationship with PCC and that PCC determines adversely affects the PCC community in a substantial manner.

  • The campus Dean of Student Development or designee(s) shall administer the Policy on Student Conduct by developing and implementing procedures as deemed appropriate.
  • PCC reserves the right to take appropriate action to protect the safety and well-being of the campus community. The Campus President or designee, when faced with a situation that he or she determines is likely to or does substantially disrupt the order of PCC, threatens the health and welfare of the PCC community, or interferes with PCC operations has the authority to prohibit any person or persons from entering or remaining on PCC property. PCC may exclude the student from campus and engage PCC public safety and local law enforcement assistance in enforcing the exclusion.
  • Persons who are not students are also expected to comply with PCC policies and procedures, when engaging in any activity connected with PCC.

Scope

This policy applies to students at PCC. The term "student" includes all persons taking courses at the college, both full-time and part-time, pursuing credit or non-credit classes or enrolled in any special program approved by the college. Persons who are not officially enrolled for a particular term, but who have a continuing relationship with the college, are considered "students."

The purpose of publishing PCC's policy on student conduct is to give students general notice of prohibited behavior. This policy is not written with the specificity of a criminal statute. Any question of interpretation regarding the policy will be referred to the Dean of Student Development or a designee for final determination.

Violations of local, state, and federal law

A student may be accountable both to governmental authorities and to PCC for acts that constitute violations of law and this policy. Student conduct that may constitute a crime may be referred to appropriate law enforcement agencies for prosecution. Disciplinary proceedings at PCC will not be subject to challenge on the grounds that criminal charges involving the same incident have been filed, prosecuted, dismissed, reduced, or otherwise resolved or that such proceedings constitute double jeopardy.

Student responsibility

Admission to and participation in PCC as a student carries with it the presumption that the student will conduct him or herself as a responsible member of the PCC community. Thus, students are obligated to observe all PCC standards of conduct.

Additional conduct procedures

Programs based on contracts with government agencies or external funding sources may adopt additional conduct procedures consistent with this policy.

Grounds for disciplinary action

PCC may impose discipline for violation of, or an attempt to violate, any PCC policies or campus regulations. Violations or attempted violations include, but are not limited to, the types of misconduct described in “Violations” section below.

Conduct may violate this policy but also may violate academic standards and an academic department or program may impose academic related-sanctions separate from, and in addition to, sanctions under this policy.

Violations

  1. Disruptive behavior: Examples include, but are not limited to:
    • Any behavior that is disorderly or substantially disruptive to the educational or administrative processes of PCC as determined by a PCC official.
    • Conduct that substantially interferes with PCC's educational responsibility of ensuring the opportunity for all members of PCC community to attain their educational objectives, or PCC’s subsidiary responsibilities, which may include, but are not limited to: recordkeeping, providing miscellaneous services, and sponsoring out-of-class activities, such as lectures, concerts, athletic events, and social functions.
    • Obscene or lewd conduct.
  2. Failure to comply with policies, laws, rules, or directives: This includes failure to comply with local, state, or federal laws and regulations, PCC policies, rules, or procedures, the lawful directives of PCC personnel acting in performance of their duties, and instructors’ directions. Examples include, but are not limited to:
  3. Assaulting, endangering, harassing, or threatening others. Examples include, but are not limited to:
    • Assault, abuse, harassment, intimidation, or threats by any means toward a student, staff member, vendor, visitor, or guest of PCC.
    • Stalking behavior or engaging in other forms of unwanted conduct directed at another person that:
      1. threatens or endangers the safety, physical or mental health, or life or property of that person;
      2. creates a reasonable fear of such a threat or action; or
      3. interferes with the person's ability to participate in the educational or operational aspects of PCC.
    • Sexual misconduct or abuse. See Security Policies for more information.
  4. Unauthorized use or access. Examples include, but are not limited to:
    • Unauthorized entry to PCC offices or property.
    • Unauthorized possession or use of PCC equipment or resources.
    • Unauthorized use of College PCC services.
  5. Forgery, furnishing false information, identity theft, or dishonest conduct. Examples include, but are not limited to:
    • Furnishing false information to PCC with the intent to deceive PCC or any person or agency.
    • Forgery, alteration, or misuse of PCC documents, records, or identification cards whether in written or electronic form.
    • Unauthorized use of another individual’s identification or password, or sharing one’s personal identification or password with an unauthorized user.
    • Knowingly reporting a false emergency.
    • Knowingly making false accusation of misconduct.
  6. Theft or damage to property. Examples include, but are not limited to:
    • Attempted or actual theft (as defined by Oregon law).
    • Damaging, defacing, or destroying PCC or personal property.
    • Conversion of PCC or personal property (e.g., receiving stolen books from the bookstore or from another student, and then attempting to sell them back to the bookstore and collect the money).

Removal of students from class

Instructors may ask persons who are not registered for their classes to leave the classroom. Exceptions may be made by PCC administrators and instructors for the purposes of providing approved accommodations or for allowing occasional guests.

An instructor may temporarily remove a student from class, or temporarily block a student's access to the learning management system for an online course, if the student has engaged in disruptive behavior. Before allowing the student to return to class, the instructor, department chair, and/or division dean will clarify with the student the behavioral standards that must be met in order to continue in the class. This clarification will occur as expeditiously as possible (preferably before the next class session or equivalent). The Dean of Student Development Office can serve as a resource in managing classroom behavior.

Examples of disruptive behavior in class include, but are not limited to:

  • Unreasonable interruption of the learning process or environment.
  • Failure to follow behavioral or conduct guidelines in the syllabus or directions of the instructor.
  • Intimidation of others.

If the problem is not resolved through this clarification process, the student may be referred for disciplinary action to the Dean of Student Development. Permanent removal from a class may be imposed only by the Dean of Student Development or designee, in accordance with the Policy on Student Conduct Disciplinary Procedures.

In consultation with the instructor, the Dean of Student Development or designee and/or the Public Safety Office may take appropriate action to protect the safety and well being of the campus community. This may include prohibiting a student from returning to class or remaining on campus if it is determined that the student’s behavior is likely to or does threaten the health and welfare of others.

Involuntary leave

PCC may require a student to take a leave of absence when the campus Dean of Student Development or designee determines that the student's conduct does one of the following:

  • Suggests that the student might create a significant risk to the health and safety of others.
  • Suggests a risk that PCC's educational and other activities may be substantially disrupted.

The “Procedures for Involuntary Leave of Absence for Health and Safety Reasons” are independent and separate from the Policy on Student Conduct, and do not preclude PCC from taking appropriate disciplinary action under that policy.

Student conduct disciplinary procedures

Reporting

Any PCC student, faculty member, or staff member may report a student suspected of violating the Policy on Student Conduct to the campus Dean of Student Development or designee. Typically, a written complaint or Student of Concern Reporting Form should be submitted promptly after the occurrence or discovery of the alleged infraction(s). The campus Dean of Student Development may, however, initiate disciplinary processes without a written complaint.

View the Student of Concern Reporting Form for more information.

Upon receipt of a written complaint, or information prompting the initiation of the disciplinary process, the campus Dean of Student Development or designee will evaluate whether the circumstances merit disciplinary action based on the nature of the charges.

Generally, the student charged with the violation will be informed of the nature and source of the complaint. The source of information may be kept confidential, if the Dean of Student Development or designee determines, in his or her discretion, that revealing the source would create a risk of physical or emotional harm to the source, or might otherwise have a chilling effect on enforcement of these rules.

PCC faculty, staff or students may also submit a Student of Concern Reporting form if there is a concern about a student’s behavior that may not be a conduct violation. View the Student of Concern Reporting Form for more information on how to address and report students experiencing distress or demonstrating concerning behavior.

Disciplinary Process

During the investigation of cases that may lead to disciplinary action, the status of the student will usually not be altered. The student will continue to be allowed to attend classes and be present on campus during the investigation. The Dean of Student Development or designee may make exceptions, however, and exclude a student from classes or PCC property if he or she determines that the student's presence on campus is likely to interfere with PCC's orderly operation or create a significant risk to the health and safety of students, faculty, staff, or PCC property.

Both PCC and the student may seek legal advice at their own expense, however because this is not a legal proceeding neither PCC nor the student will be represented or advised by a lawyer during any disciplinary meeting or hearing involving PCC and the student.

The student may withdraw from PCC of his or her own volition at any time during the disciplinary process. Disciplinary sanctions may still be imposed, however, if the student withdraws from PCC before the disciplinary process, or elects not to participate in disciplinary proceedings.

The student has the right to appeal any disciplinary action to the Campus President or designee, but may do so solely on the basis of alleged procedural violation(s) of the Disciplinary Procedures. If a violation of the Disciplinary Procedures is found to have occurred, the Campus President or designee will remand the case to the Dean of Student Development or designee for reprocessing.

Informal Resolution

The Dean of Student Development or designee, or any PCC official carrying out his or her duties, may address alleged or potential violations and initiate informal resolution in which the student and PCC agree on an outcome and the student is not formally disciplined but agrees to take steps to address the concerns that arose and led to possible discipline.

Formal Resolution

In cases that are not resolved informally, the Dean of Student Development or designee shall use the steps described below:

  1. At an initial conference with the Dean of Student Development or designee, the student will be notified in person or in writing about alleged violations and possible sanctions. The student will also be notified in person or in writing of the nature and source of the information underlying the alleged violations unless the Dean of Student Development or designee determines, in his or her discretion, that revealing the source would create a risk of physical or emotional harm to the source, or might otherwise have a chilling effect on enforcement of these rules. The student will have an opportunity to respond to the allegations and the information presented. The student may have a support person of his or her choice present. The support person is not permitted to present the case but may advise the student.
  2. If the student wishes to submit facts and information on his or her behalf, it must be submitted within seven calendar days of (and including) the initial conference.
  3. After considering the information in the case and interviewing persons as appropriate, the Dean of Student Development or designee may take one of the following actions:
    • Terminate the proceedings, exonerating the student.
    • Dismiss the case after appropriate guidance and advice.
    • Impose appropriate sanction(s) as described below.
  4. The student will be notified in writing of the decision of the Dean of Student Development or designee. The parents or guardian of any student under 16 years of age who receives sanction(s) under the Policy on Student Conduct will be notified.

Sanctions

The Dean of Student Development or designee may impose the following sanctions for violation of the Code of Student Conduct:

  • Disciplinary warning.
  • Disciplinary probation with or without the loss of privileges for a definite period of time. The violation of the terms of the disciplinary probation or the breaking of any PCC rule during the probation period may be grounds for suspension or expulsion from PCC.
  • Restitution for damages.
  • A specified period of PCC and/or community service.
  • Removal from class(es) for which the student is currently registered.
  • Disciplinary suspension from PCC for a definite period of time and/or pending the satisfaction of conditions for readmission, (i.e., suspension of the privilege to attend PCC).
  • Expulsion from PCC (i.e., permanent removal of the privilege to attend PCC).
  • Any other sanction deemed appropriate.

Appeal

If the student wishes to appeal the decision on the basis of alleged violation of these procedures, he or she may do so by submitting a written appeal to the Campus President or designee within 14 calendar days after the notice is delivered to the address on record for the student in the College Registrar’s Office. The Campus President or designee shall render a decision regarding the alleged violation of due process within 14 calendar days of its submission.

Readmission After Disciplinary Suspension

A student suspended from PCC for disciplinary reasons may be readmitted only upon written petition to the campus Dean of Student Development or designee. The petition must, if applicable, indicate how specific reinstatement conditions, if any, have been met, and reasons that support reconsideration. The Dean of Student Development or designee shall convey his or her decision in writing to the student and, in the case of non-readmission, shall set forth the reasons in writing. The decision of the Dean of Student Development or designee is final.

Records

The Dean of Student Development or designee(s) is responsible for maintaining records and documentation of disciplinary cases in accordance with the state archival policies.

Information from disciplinary files is not available to unauthorized persons on campus or to individuals off-campus without the written consent of the student involved, except under legal compulsion, in cases in which PCC has determined that it has a legitimate educational interest in the information, or in the case of other disclosures that comply with the Family Educational Rights and Privacy Act (FERPA), Board Policy, and local, state, and federal laws pertaining to education records.

Grade Appeal Procedure

As set forth in PCC's Policy on Student Rights (Section 2.a), students have the right to protection from improper academic evaluation. The Grade Appeal Procedure provides the student with a process for appealing a final course grade when he or she believes that an improper evaluation has occurred. "Improper evaluation" is defined as 1) the evaluation standards and grading criteria contained in the course syllabus were not followed by the instructor or 2) the final grade was imposed in an arbitrary or capricious manner.

Scope

  1. The Grade Appeal Procedure only applies to disputes about posted final course grades. Concerns about grades given for assignments or examinations during the term, or concerns or complaints about instructional quality should be addressed through the Complaint Procedures.
  2. The Grade Appeal Procedure does not invalidate the requirements mandated by any department, program, and/or the curriculum of any particular course. Specific course assignments, instructor-specific policies, or other formal course-related materials cannot be challenged or appealed through this process. This process applies only to assertions of improper final evaluation as described above.

Authority

  1. The instructor and/or the appropriate academic Division Dean have the authority to authorize a change to a final course grade as an outcome of this appeal process.
  2. The Dean of Student Development will serve as steward of the Grade Appeal Procedure. When the appeal process is concluded, all documentation will be forwarded to the campus Dean of Student Development, who will maintain such documentation in accordance with appropriate retention schedules.

Student Protections

  1. A student may have a support person of his/her choice (such as a PCC counselor or advisor, or student government representative) throughout the appeal process. The support person is not permitted to present the appeal, but may advise the student throughout the appeal process. The Dean of Student Development’s Office can assist the student with identifying a support person, or arranging for assistance with language translation, if needed.
  2. Both PCC and the student may seek legal advice at their own expense; however, neither PCC or the student may be represented by a lawyer during any meeting pertaining to the Grade Appeal Procedure.
  3. Concerns involving harassment or discrimination on the basis of race, color, religion, sex, sexual orientation, age, national origin, disability, veteran status, or other legally protected status should be directed to PCC’s Office for Affirmative Action and Equity (OAAE). View more information about PCC's Non-harassment policy. The OAAE and the academic division considering the grade appeal may engage in parallel investigations if the College determines parallel investigations are appropriate.

Procedures

Step 1: Attempt to Resolve the Final Grade Concern With The Instructor

  1. If the student believes his or her grade was a mistake, he or she must first directly communicate with the instructor about the final grade by sending a written inquiry to the instructor requesting an explanation of how the grade was determined and stating his/her questions and concerns about the grade assigned. The communication should include specific reasons why the student believes he or she was graded improperly, and supporting evidence, such as statements in the course syllabus, alleged discrepancies in points or grades received, emails to and from the instructor, etc. This written inquiry must be received by the instructor within 14 calendar days of the final course grades being posted, or the student forfeits the right to appeal the grade.
  2. Upon receiving a written inquiry regarding a final course grade, the instructor is expected to respond to the student’s inquiry in writing within 14 calendar days of the documented date of the student’s inquiry. If the instructor is unable to respond within 14 days of the documented inquiry, the Department Chair or Division Dean may initiate an appropriate response if the inquiry is made known to them by the student. For instructor and department contact information see the Staff Directory and the Department Chair Directory. The campus Dean of Student Development offices can assist with Step 1.
  3. If questions remain after the student receives explanation from the instructor, the student is encouraged to discuss those concerns in person with the instructor.

Step 2: Submit a Grade Appeal Form to the Dean of Student Development

  1. If the student's concern is not resolved through Step 1, the student may submit a Grade Appeal Form, with supporting evidence, to the campus Dean of Student Development or designee within 30 calendar days of the student’s documented inquiry to the instructor in Step 1. Download a Grade Appeal Form or pick up a hard copy at the Dean of Student Development offices. The Dean of Student Development or designee will review the Grade Appeal Form and determine the next steps, which may include, but are not limited to: (1) referral of the appeal to the instructor’s academic Division Dean or other immediate supervisor for review, investigation, and response; (2) request for additional information and supporting documentation from the student, or (3) a decision not to proceed with the appeal if the academic evaluation being contested does not fall within the scope of this policy.
  2. Once sufficient information and documentation has been received from the student and the appeal has been deemed appropriate, the Division Dean or other immediate supervisor will investigate the final course grade in question, make a decision about the appropriateness of that grade under the standards described above, and communicate the decision in writing to the student. A copy of the written decision will also be sent to the Dean of Student Development.
  3. Generally, Step 2 will be completed within 14 calendar days of receipt of the Grade Appeal Form, unless more time is needed to investigate.

Step 3: Appeal Decision to Dean of Instruction

  1. The student may appeal the decision in Step 2 only on the grounds that (1) the procedures outlined in this policy were not followed; or (2) relevant evidence concerning the final course grade becomes available that was not available during Step 2. An appeal must be made within 14 calendar days of receipt of the division dean’s written decision. The student must submit written justification for further review and provide evidence that there are grounds for the appeal to the Dean of Instruction.
  2. The Dean of Instruction will objectively investigate how the grade appeal process was conducted in Step 2, and/or consider relevant evidence that was not available or not considered during Step 2, make a final decision on the appeal, and communicate it in writing to the student, with a copy to the Dean of Student Development.

Academic Integrity Policy

Students of Portland Community College are expected to behave as responsible members of the college community and to be honest and ethical in their academic work. PCC strives to provide students with the knowledge, skills, judgment, and wisdom they need to function in society as educated adults. To falsify or fabricate the results of one's research; to present the words, ideas, data, or work of another as one's own; or to cheat on an examination corrupts the essential process of higher education. Download the Academic Integrity Policy.

Guidelines for academic integrity

Students assume full responsibility for the content and integrity of the coursework they submit. The following are guidelines to assist students in observing academic integrity:

  • Students must do their own work and submit only their own work on examinations, reports, and projects, unless otherwise permitted by the instructor. Students are encouraged to contact their instructor about appropriate citation guidelines.
  • Students may benefit from working in groups. They may collaborate or cooperate with other students on graded assignments or examinations as directed by the instructor.
  • Students must follow all written and/or verbal instructions given by instructors or designated college representatives prior to taking examinations, placement assessments, tests, quizzes, and evaluations.
  • Students are responsible for adhering to course requirements as specified by the instructor in the course syllabus.

Forms of academic dishonesty

Actions constituting violations of academic integrity include, but are not limited to, the following:

  • Plagiarism: the use of another's words, ideas, data, or product without appropriate acknowledgment, such as copying another's work, presenting someone else's opinions and theories as one's own, or working jointly on a project and then submitting it as one's own.
  • Cheating: the use or attempted use of unauthorized materials, information, or study aids; or an act of deceit by which a student attempts to misrepresent academic skills or knowledge; unauthorized copying or collaboration.
  • Fabrication: intentional misrepresentation or invention of any information, such as falsifying research, inventing or exaggerating data, or listing incorrect or fictitious references.
  • Collusion: assisting another to commit an act of academic dishonesty, such as paying or bribing someone to acquire a test or assignment, taking a test or doing an assignment for someone else, or allowing someone to do these things for one's own benefit.
  • Academic Misconduct: the intentional violation of college policies, such as tampering with grades, misrepresenting one's identity, or taking part in obtaining or distributing any part of a test or any information about the test.

Penalties for academic dishonesty

If a student is found guilty of violating academic integrity, any one or a combination of the following penalties may be imposed by the faculty member:

  • Verbal or written warning.
  • A grade of "F" or "NP" for the assignment, project, or examination.

The following penalty may be imposed by the faculty member only after a hearing conducted by the division dean:

  • A grade of "F" or "NP" for the course, overriding a student withdrawal from the course.

The Dean of Student Development may also issue the following disciplinary sanctions, in accordance with the Code of Student Conduct:

  • Disciplinary admonition and warning.
  • Disciplinary probation with or without the loss of privileges for a definite period of time. The violation of the terms of the disciplinary probation or the breaking of any college rule during the probation period may be grounds for suspension or expulsion from the college.
  • Suspension from Portland Community College for a definite period of time. (i.e., suspension of the privilege to attend Portland Community College).
  • Expulsion from Portland Community College (i.e., removal of the privilege to attend Portland Community College).

Academic dishonesty complaint and hearing procedures

  1. The faculty member observing or investigating the apparent act of academic dishonesty documents the commission of the act, usually by writing down the time, date, place, and a description of the act.
  2. The faculty member collects evidence, often by photocopying the plagiarized assignment and creating a paper trail of all that occurs after the alleged act of academic dishonesty. Often the evidence will include various samples of the student's work showing a radical disparity in style or ability.
  3. The faculty member provides the student an opportunity to explain the incident.
  4. The faculty member explains to the student the procedures and penalties for academic dishonesty and gives the student a copy of the Portland Community College Academic Integrity Policy.
  5. The faculty member may resolve the matter informally by determining an appropriate course of action, which may include a verbal or written warning, or a grade of "F" or "NP" on an assignment, project, or examination, or no further action. If the accused student contests the faculty member's decision, a hearing with the division dean may be requested in writing to the division dean within 10 days of the time the student is notified of the faculty member's decision. A hearing requested by a student under this section is informally conducted by the division dean, who may take steps he or she deems appropriate to resolve the conflict.
  6. If the faculty member wishes to initiate further action (e.g. assign a lower grade or a grade of "F" or "NP" for the course), the student is entitled to a hearing with the division dean. The faculty member submits a copy of the Academic Dishonesty Report form and any additional evidence to the division dean within 10 days of the alleged act of academic dishonesty, which initiates the hearing process.
  7. Within 10 days of receiving an Academic Dishonesty Report form, the division dean notifies all parties in writing of the date, time and location of the hearing. At the hearing, the faculty member and division dean present charges and allow the student to present his/her side of the case. The student may bring an advisor, who may advise the student but not present the case. If the student misses the hearing, the faculty member and division dean may proceed with the process to completion. The division dean will consider any evidence submitted within seven days of the hearing, and interview persons as warranted. The division dean determines if the action recommended by the faculty member is appropriate.
  8. Within 10 days of the hearing, the division dean sends written notification of the results to the student and faculty member.
  9. Within 10 days of the notification, the student may submit a written appeal to the dean of instruction. The decision of the dean of instruction is final.
  10. The division dean sends a final report to the dean of student development. The dean of student development may also issue the following disciplinary sanctions, in accordance with the Code of Student Conduct:
    • Disciplinary admonition and warning.
    • Disciplinary probation with or without the loss of privileges for a definite period of time. The violation of the terms of the disciplinary probation or the breaking of any college rule during the probation period may be grounds for suspension or expulsion from the college.
    • Suspension from Portland Community College for a definite period of time. (i.e., suspension of the privilege to attend Portland Community College).
    • Expulsion from Portland Community College (i.e., removal of the privilege to attend Portland Community College).

Consensual Relationship Statement

The college seeks to maintain professional, fair, and unbiased relationships between faculty/staff and students. This mission is potentially jeopardized when faculty/staff enter into consensual romantic relationships with their students. Questions of fairness, favoritism and coercion may arise. Therefore, faculty/staff should not engage in consensual romantic relationships with their current students. Download the Consensual Relationship Statement.

View the complete statement

In addition, those who supervise or evaluate the work of students must be perceived to be making their decisions fairly and without favoritism. This mission is potentially jeopardized when faculty/staff enter into consensual romantic relationships with their students.

Faculty and staff are cautioned that consensual romantic relationships with their students can prove to be unwise and problematic, and should be avoided. When consensual romantic relationships occur, questions of fairness, favoritism, and coercion arise:

  • Such relationships may undermine the real or perceived integrity of the supervision provided, and the particular trust inherent in the student-faculty relationship.
  • Relationships in which one party is in a position to review the work, or influence the career of the other may provide grounds for complaint when that relationship appears to give undue access or advantage, restricts opportunities, or creates a hostile and unacceptable environment for others.
  • Such relationships may, moreover, be less consensual than the individual whose position confers power believes. The relationship is likely to be perceived in different ways by each of the parties to it, especially in retrospect. While some relationships may begin and remain harmonious, they are susceptible to being characterized as unprofessional and disrespectful to others.

Therefore, faculty/staff should not engage in consensual romantic relationships with their current students.

If a faculty or staff member has a pre-existing consensual romantic/sexual relationship with a student, the student should be discouraged from enrolling in courses taught by the instructor or entering into work situations in which she/he would be supervised by the staff member. If the student does enroll in the course or work for the staff member, the faculty/staff member should remove him/herself from academic or professional decisions concerning the student.

Should a romantic/sexual relationship between a faculty/staff member and his/her student lead to a sexual harassment charge, the College is obligated to investigate and resolve the charge in accordance with the complaint procedure in the Non-harassment Policy.

Children on PCC Properties

Children are welcome on Portland Community College campuses and properties in appropriate situations and while actively supervised by a parent, guardian, or responsible adult. This policy outlines the College's approach to ensuring that reasonable steps are taken to protect the study and work environment of the College, and the health, safety, and liability issues associated with children on PCC properties. Download the Children on PCC Properties policy.

Scope

This policy applies to minor children (children) under the age of 16 who are not officially enrolled in classes or employed by the College. This policy does not apply to organized activities such as attending a registered child care facility, after school care activities, school field trips, and approved programs including, but not limited to, athletic events, theater productions, art programs, and other events targeted to children.

Students under the age of 16 who are officially enrolled, and for whom an authorized Underage Release form is on file with the Admissions Office, have the same rights, responsibilities and privileges of any other student in the classroom and on college properties.

Application

The College seeks to provide an environment which is conducive to study and work. Children must be actively supervised by their parent, guardian, or responsible adult at all times when they are on college properties.

College staff, faculty and administrators have the responsibility to direct the removal of a child in accordance with section 3.6 of this policy.

Unaccompanied children: Due to safety and liability issues, except as otherwise defined in this policy, under no circumstances may unsupervised children be on college properties, including playing, roaming, and occupying campus grounds or buildings.

Any College employee who finds an unaccompanied child on college properties should inform Public Safety of the location of the child.

Restricted areas

Children cannot be allowed in areas where their presence is disruptive or where health, safety, and liability risks are identified. Areas in which children are NOT permitted include:

  • Testing centers
  • Classrooms (when the Instructor determines that the presence of children would be unsuitable)
  • Laboratories and laboratory preparation areas
  • Scientific, technical and maintenance work spaces
  • Fine or performing arts work spaces or studios Areas that contain hazardous chemicals, machinery or equipment
  • Commercial kitchens and other food preparation areas
  • Fitness centers

Other areas may be identified as unsuitable for children as a result of a risk assessment and supervisors of the respective areas are required to inform staff and students of requirements or restrictions.

PCC transportation services

When children are passengers in any PCC vehicle, including shuttle buses, the operators of these vehicles are not responsible for ensuring that child passengers meet child safety requirements. It is the responsibility of the care provider to ensure that any child accompanying them meet the child safety requirements. Where safety restraints are not available, the care provider will ensure the child is properly seated to minimize possible accident or injury. Failure to conform to these guidelines will result in child and care provider being denied transport (as applicable to ORS 811.210).

Responsibility of the College

  • To provide an environment conducive to study and work for all students, staff and visitors.
  • To provide a healthy and safe study and work environment for all students, staff and visitors and to comply with legislative requirements.
  • To take reasonable steps to assist students, staff and visitors who may have special needs to enable access to facilities and services.

Responsibilities of people bringing children into the college

  • To take reasonable steps to safeguard the health and safety of the children in their care while on college properties.
  • To consider the potential risk to the health and safety of others that may come with bringing children into the College environment and to take reasonable steps to safeguard against those risks.
  • To be responsible for the behavior of the children in their care, so as not to disrupt, inconvenience or endanger staff, students or other visitors.

Responsibilities of PCC staff and instructors

To direct removal of a child in accordance with this policy if:

  • The child's health or safety is at risk;
  • The child is presenting a health, safety or liability risk to property or others;
  • The child's behavior is causing undue disruption to the work of students or staff; or
  • The presence of a child is unsuitable.

Instructors are responsible to direct the removal of children from their classroom. In the case of public areas, any member of staff on duty has the authority to direct that children be removed from the area.

Students who wish to appeal a specific situation, or who fail to comply, may follow the Code of Student Conduct hearing process as outlined in the PCC Student Rights and Responsibilities Handbook.

Campus contact information

Cascade:
SSB 209, 971-722-5292, dos.ca@pcc.edu
Rock Creek:
Bldg. 9, Rm. 115, 971-722-7215, dos.rc@pcc.edu
Sylvania:
CC 247, 971-722-4529, dos.sy@pcc.edu
Southeast Center/ ELC:
AB 75, 971-722-6182, dos.se@pcc.edu
Distance Learning:
Students may contact any of the above campus offices