Classified Assessment

There are several type of assessment for classified employees. These include

It is important that supervisors complete the correct form. Please contact your HR representative, if you have any questions.

3-Month "Initial" Assessment

One-page assessment form. The employee does not do a self-assessment.

No later than the third month of the probationary period, the supervisor must meet with the employee to give feedback on the employee's performance with particular emphasis on any areas of deficiency that might prevent satisfactory completion of the probationary period. See Article 13.1 for more details.

Notification: HR will notify the supervisor via e-mail when the assessment is due.

Both employee and supervisor sign the assessment. A copy should be given to the employee; the original goes to HR, Downtown Center 321, to be placed in the employee's personnel file.

End of 9-Month Probation Assessment

Four-page standard assessment form. The assessment will include the supervisor’s review and the employee’s self-assessment. Goals for the coming year are to be developed jointly by the supervisor and the employee. See Article 13.3 for more details.

This assessment is to occur at the conclusion of the probation period. Please note: Prior to the end of probation, if there are concerns by the supervisor about the employee's job performance, the supervisor should contact his/her HR Representative for guidance.

The supervisor and employee are to meet to discuss the assessment and the self-assessment. As a part of the assessment process, the employee and supervisor will conduct a review of the class description, job duties list and workload. If workload issues are mutually identified, the supervisor is to develop a plan to address such issues.

Notification:  The supervisor and employee will receive notice via e-mail prior to the assessment due date.

Both employee and supervisor must sign the assessment. A copy should be given to the employee; the original goes to HR, Downtown Center 321, to be placed in the employee's personnel file. An employee may file a response to an assessment within ten working days of signing the assessment. The response will be filed in the employee's personnel file along with the assessment.

FYI: Upon satisfactory completion of the 9-month probationary period, the employee will receive a one step increase. (See salary schedule.) The salary increase is effective the first day of the pay period following completion of the initial probationary period. Although it is not necessary for the completed assessment documents to be received by HR before the pay increase is generated, an HR Representative should be notified in advance if there are any performance issues which might impact the successful completion of the probationary period.

End of 3-Month Transfer Probation Assessment

Four-page standard assessment form. The assessment will include the supervisor’s review and the employee’s self-assessment. Goals for the coming year are to be developed jointly by the supervisor and the employee. See Article 13.3 for more details.

Employees shall serve a three month probationary period in a new job. This assessment is to occur at the conclusion of the probation period. Please note: Prior to the end of probation, if there are concerns by the supervisor about the employee's job performance, the supervisor should contact his/her HR Representative for guidance.

The supervisor and employee are to meet to discuss the assessment and the self-assessment. As a part of the assessment process, the employee and supervisor will conduct a review of the class description, job duties list and workload. If workload issues are mutually identified, the supervisor is to develop a plan to address such issues.

Notification:  The supervisor and employee will receive notice via e-mail prior to the assessment due date.

Both employee and supervisor must sign the assessment. A copy should be given to the employee; the original goes to HR, Downtown Center 321, to be placed in the employee's personnel file. An employee may file a response to an assessment within ten working days of signing the assessment. The response will be filed in the employee's personnel file along with the assessment.

FYI: Upon completion of the 3-month probationary period, the employee does not receive a step increase since pay was adjusted at the time of promotion.

Annual Assessment

Four-page standard assessment form. The assessment will include the supervisor’s review and the employee’s self-assessment. Goals for the coming year are to be developed jointly by the supervisor and the employee. See Article 13.3 for more details.

Employees who are not on probation shall receive assessments annually within 30 days of their anniversary date (current job begin date) for work performed in the prior year. The supervisor and employee are to meet to discuss the assessment and the self-assessment. As a part of the assessment process, the employee and supervisor will conduct a review of the class description, job duties list and workload. If workload issues are mutually identified, the supervisor is to develop a plan to address such issues.

The employee and supervisor are to meet to review and discuss the written assessment report. Both shall sign the written document. A copy should be given to the employee; the original goes to HR, Downtown Center 321, to be placed in the employee's personnel file. An employee may file a response to an assessment within ten working days of signing the assessment. The response will be filed in the employee's personnel file along with the assessment.

Notification: At least 30 days prior to the anniversary date (assessment due date), supervisors are reminded via MyPCC for all classified staff reporting to them and who are not on probation.

End of 6-Month Special Assessment

Four-page standard assessment form. The assessment will include the supervisor’s review and the employee’s self-assessment. Goals for the coming year are to be developed jointly by the supervisor and the employee. See Article 13.3 for more details.

Employees placed in a new job as the result of a layoff, recall or relocation shall serve a special assessment period of six months that can be successfully fulfilled in less than six months. See Article 22.5 for more details.

An employee placed in a new job as a result of a layoff, recall or relocation, who is not successfully completing the assessment period shall receive a plan of improvement not later than the mid-point of the assessment period.

See End of 3-Month Transfer Probation Assessment for the assessment process.

Notification:  The supervisor and employee will receive notice via e-mail prior to the assessment due date.