Whenever you record audio or video, I recommend thinking of it as a radio broadcast where only your words and hopefully your inflection comes through. Materials that are solely visual, should be described verbally to be accessible to someone who is blind. If PowerPoint or other files are shown in a video, make the actual ppt or pptx files (source files) available to students for review.
If additional description is necessary...
If a video is understandable as audio alone or with supplemental source files, no additional video description is necessary. If additional description is necessary, here are some free tools that allow you to record and synchronize an audio file that can be used to describe what's happening on screen. No endorsement should be implied.
Ensure media player is keyboard accessible
We know that YouTube and the Distance Education streaming media players are keyboard accessible players. The other advantages to these players are that they optimize the video streaming to the user's best settings. If you are using a different video player, please test it to make sure it can be used by those who cannot use a mouse.
- Whatever the operation or behavior, make sure a mouse is not required.
- Try to navigate to the video player. Use the
following keyboard keys to navigate and interact with the web page all
of its content:
- Arrow keys,
In the case of accommodations for students with disabilities, the instructor will receive a faculty notification letter with instructions on how to get all media for the course captioned/transcribed in time for class use. Faculty should respond quickly to this notification, so captioning can be completed by DS and DL before the media is needed in the course.
Important: Do not release any modules with uncaptioned video if you have a student with a captioning accommodation. Wait until all media is captioned or transcribed before releasing that week's module.
Linking to a video on another website?
You are not expected to caption videos. We do recommend however that you search for captioned media first.
You are not expected to caption videos however, captioned video does provide many pedogogical benefits. So if you are interested in captioning your self-produced videos, here are some tools we recommend.
Camtasia is a screen recording software available to PCC online instructors. It is available for Mac and Windows .But only the Windows version has voice recognition.
With Camtasia you can record, caption and produce your media.
- Video captioning step-by-step instructions using Camtasia
- Version 8: Caption Series - Speech to Text
For more information on using Camtasia to record video, see the Camtasia page on the Instructional Support website.
You can record from a webcam directly into YouTube or upload a video. Initially a new YouTube account has a 15 minute video length limit, but you can extend that time-limit by following these instructions.
- Setup a YouTube account (if you don't already have one.)
- Login to your YouTube account.
- Upload your video.
- Add captions.
- Need to describe the visual information on the screen? Try YouDescribe.org
PowerPoints with audio narration
It is best if you use Camtasia (see above) to record audio narration of a PowerPoint (ease of captioning, will play on multiple platforms, doesn't require proprietary software to play), but if you are determined to create a PowerPoint with audio narration, use the Sub-titling text add-in for Microsoft PowerPoint 2010. Make sure your PowerPoint, the audio narration and the sub-titles/captions play on Windows and Mac computers. And confirm that all of your students have the software required to play the PowerPoint with the narration and sub-titles.
In the case of accommodations for students with disabilities, the instructor will receive a faculty notification letter with instructions on how to ensure all media for the course is captioned/transcribed in time for class use. Faculty should respond quickly to this notification, so transcription can be completed by DS and DL before the media is needed in the course.
Important:Do not release any modules with untranscribed audio recordings if you have a student with a captioning accommodation. Wait until all media is captioned or transcribed before releasing that week's module.
Linking to an audio recording on another website?
You are not expected to transcribe audio recordings, but please check to see if a transcript exists and make sure your students know how to find it (if it's available).
You are not expected to transcribe audio recordings, but if you find it useful, here is a tool that will help:
- Go to Transcribe tool (best used in Google Chrome)
- Click on the 'how it works' tab, and follow the instructions.
Please Note: This tool is no longer free, but it only costs $20 a year and it's well worth the cost!
Web Speech API
Go to Web Speech API Demo (best used in Google Chrome) A free and simple speech to text tool.
If you have a student or are a student (registered with Disability Services) who requires captioning in an online (synchronous) meeting, make arrangements for a captioner.
Instructor: Suggestions for a Successful Session
- Contact Sharon Allen from Disability Services to request a captioner. (Request a TypeWell captioner if math and chemical formulas are going to be used in the session. Use a CART captioner for all other subjects.)
- Set up a session to practice this before students arrive and while technical assistance (like the Faculty Help Desk) is available.
- Make the transcriber a moderator right away.
- "Re-state" math problems by typing them into the whiteboard before completing the problem.
Student: Suggestions for a Successful Session
- Make arrangements with your instructor for a captioner at least a few business days before the session.
- After entering/logging into the session, choose "Show Closed Captioning" (Ctrl/Cmd + F8) from the Collaborate Window menu, to open the captioning window. After it's open, just wait for captioning to begin.
- Don't close the captioning window unless you don't mind losing the caption history.
- Ask your instructor or the moderator of the session to Record the session. That will record all the captions, even if you closed the captioning window mid-session.