Audio and Video Accessibility

For help, contact: Karen Sorensen

Recording Tip

Whenever you record audio or video, I recommend thinking of it as a radio broadcast where only your words and hopefully your inflection comes through. Materials that are solely visual, must be described verbally to be accessible to someone who is blind. If PowerPoint or other files are shown in a video, make the actual ppt or pptx files (source files) available to students for review.

If additional description is necessary...

If a video is understandable as audio alone or with supplemental source files, no additional video description is necessary. If additional description is necessary, here are some free tools that allow you to record and synchronize an audio file that can be used to describe what's happening on screen. No endorsement should be implied.

Video Captioning Guideline

This Guideline requires you caption any video recordings you produce or PCC produces for you if you plan to use it more than one term.

Linking to a video on another website?

You are not expected to caption videos you or PCC didn't produce. We do recommend however that you search for captioned media first.

Captioning tools


Camtasia is a screen recording software available to PCC online instructors. It is available for Mac and Windows .But only the Windows version has voice recognition.

With Camtasia you can record, caption and produce your media.

For more information on using Camtasia to record video, see the Camtasia page on the Instructional Support website.


You can record from a webcam directly into YouTube or upload a video. Initially a new YouTube account has a 15 minute video length limit, but you can extend that timelimit by following these instructions.

  1. Setup a YouTube account (if you don't already have one.)
  2. Login to your YouTube account.
  3. Upload your video.
  4. Add captions.
  5. Need to describe the visual information on the screen? Try

Audio Transcription Guideline

This Guideline requires you transcribe any audio recordings you produce or PCC produces for you if you plan to use it more than one term.

Linking to an audio recording on another website?

You are not expected to transcribe recordings from other websites, but please check to see if a transcript exists and make sure your students know how to find it (if it's available).

Transcription tool

  1. Go to Transcribe tool (best used in Google Chrome)
  2. Click on the 'how it works' tab, and follow the instructions.

Please Note: This tool is no longer free, but it only costs $20 a year and it's well worth the cost!

Online Meetings (Collaborate)

If you have a student who requires captioning in an online (synchronous) meeting, make arrangements for a captioner with Sharon Brown from Disability Services. (Request a TypeWell captioner if math and chemical formulas are going to be used in the session. Use a CART captioner for all other subjects.)

Suggestions for a Successful Session

  • Set up a session to practice this before students arrive and while technical assistance (like the Faculty Help Desk) is available.
  • Make the transcriber a moderator right away.
  • "Re-state" math problems by typing them into the whiteboard before completing the problem.