Academic Standard and Policies
Minutes
September 26, 2008

Present

Taylor Hanna, Karen Sanders, Virginia Somes , Tiffany Dollar, Michael Warwick, Barbara VanAmerongen, Jim Hicks, Phil Thurber, Craig Kolins

Retreat

There were a number of issues raised at the retreat that Taylor wanted to postpone because of the more pressing discussion regarding the implementation of the Grading Policy.  They dealt mainly with revised wording about titles and organization, but also included syllabus revision, by-law changes, quorum, and issues around the EAC chair nomination and elections.

How to Inform College of the Grade Change Policy

There are three groups to be informed, faculty, students and staff.  They are all similar but each will have different issues.   The group would like it in place by Winter term 2009.  Suggestions were made to put a notification in the schedule, notify ASPCC, and make sure Faculty knew they had to make a decision in their SACs whether to exclude the P/NP option.

Faculty

SACs have an in-service October 29th.  Get the entire policy and a condensed policy to them and copy the deans.  Let SACs know that the P/NP option is no longer and individual decision by the instructor.  The SAC will need to determine which classes can be taken P/NP and part of the process of setting up a new class will be to designate it as P/NP.  The expectation is that most classes could be taken P/NP.  A three column format, Traditional, P/NP/both was suggested.  A list of each SACs classes could be distributed to their In-Service meeting October 29th.  The SAC will be responsible for the grading limits of a course

• Discussion Board would be an option
• Advisors are concerned that some schools take a NP as a C grade or an F grade
• Ask Veronica to show ASAP how it would look.  A concern is if the traditional grading system defaults the student doesn’t have to make an explicit choice
• Curriculum will need to know so they can add to their forms
• Appeal Process could be covered after implementation in some kind of an educational process. 

Students

• The change should be in a boiler plate section of the syllabus, in the schedule and inform ASPCC.  Tiffany said she would talk with the communication person of ASPCC.  She thought the Potty Press would be most effective. 
• MyPCC could have a web page that talks about grading. 
• Ask the Panther
• Pop-up Windows with things the student to consider before choosing a grading option.  Need to talk with TSS.  Veronica could help
• e-mail students.
• Printed material could include the summary tables that went to EAC
• Information that goes to the student needs to go to the advisors and to the IAAs

Action   Taylor will compile and share a summary table via e-mail, with the group

Action  Jim Hicks will collect questions from the group before the next meeting

Action  Tiffany will bring something for the Potty Press next meeting

Time Line

October 8  Craig Kolins will check course list forms

               Taylor will circulate FAQ questions

October 22    ASAP will finalize information

                    Jim Hicks will circulate EAC contribution

October 23     Taylor will get Information out to SACs

October 29th   SACs will determine choices for courses.  Info due to curriculum by January 16th, to go into banner

November 7th  Invite SAC chairs & deans to special meeting to answer questions

November 26th  ASAP question and answer, finalize syllabus

December 10th  ASAP, EAC & ASPCC; syllabus discussion at EAC

January 16th    Options for courses need to be to curriculum .  Nothing needs to be done unless class is to be designated at traditional only (with no P/NP option) or P/NP only (with no traditional option)

                      EAC to vote on the syllabus piece?

February        ASPCC communicate to student, MyPCC

March           Summer registration     

April              Students need Campaign information, FAQ, MyPCC

2008-2009 Meeting Schedule Plan

Wed      October 22          3-5pm @ CPWTC
Wed      November 26    3-5pm @ CPWTC
Fri           December 12     1-3pm @ CPWTC
Fri           January 30           1-3pm @ CPWTC
Fri           February 27        1-3pm @ CPWTC
Fri           March 20             1-3pm @ CPWTC??
Wed      April 22                 3-5pm @ CPWTC
Wed      May 27                 3-5pm @ CPTWC
Fri           June 12                 1-3pm @ CPWTC??