Position Request/Change Form Instructions

The Position Request/Change Form is used to notify and authorize Human Resources, the Budget Office and the Contract & Grant Accounting Office, to create a “new” position or to “revise” an existing position such as FTE changes and extending end dates on temporary positions.

Section I is used by Human Resources to determine the reason for the request and gather additional information about the position. (i.e. FTE*, duration, scope of responsibilities).
*Refer to instructions below for calculating FTE.

Section II is used by the Budget and Contract & Grant Accounting Office to make the required funding changes in the College budget.

It is not necessary to complete this form in order to request the creation of a Pooled Position (i.e. Casual, Student Help, Part-time Faculty). To create a pooled position, you will need to e-mail your request including the name and position number of the supervisor, FOAP and beginning date of the pooled position to:

This form should not be used to request a classification review of a filled or vacant position. Incumbents and/or their manager should complete a Request for Classification Review.

Section III: Required Signatures

  • Temporary positionAll management levels up to and including the Campus President/Vice President signatures are required for all positions lasting for two fiscal years or less.
  • Permanent positionAll management levels up to and including the Campus President/Vice President and District President are required for regular positions.

Form for General and Grant/Contract Funded Positions

After completing the form, please forward to Human Resources, Downtown Center 321.

Questions About these Forms?

If you have questions regarding Section I, New Position/FTE Change, contact Jennifer de Laix, Barb Siples or Jennie Spencer in Human Resources Compensation.

All questions regarding Section II, Funding Source and New Labor Distribution, should be directed to Dana Petersen in the Budget Office or Jan Christiansen in Contract & Grant Accounting Office depending on your funding source.

Instructions for calculating FTE

Below are the instructions for calculating FTE. A position is considered full-time (1.0 FTE) when the employee is scheduled to work 2080 hours in a 12 month period (i.e. 40 hours per week for a consecutive 52 weeks). If a position works less than 2080 hours it is considered part-time or casual. Please see the Employee Class “Breakpoints” below for additional information.

Step 1: Determine number of weeks to be worked in the 12 month period:
Total number of weeks=_____
Step 2: Determine number of hours scheduled to work each week:
Hours to be worked per week = _____
Step 3: Determine total number of hours to be worked:
Total number of weeks _____ x hours per week _____ = total hours ______
Step 4: Determine FTE:
Total hours _______/2080=FTE ______

The Employee Class "Breakpoints" are below. Benefits are prorated based on annual FTE. The exception is Academic Professionals who are between .67-.99 FTE will receive full-time benefits per the Faculty/Academic Professional Contract.

Employee Class "Breakpoints"

Employee Class Hours Per Fiscal Year FTE Benefits? Account Code Class Code Position Type
Classified:

Full time

2080

1.0

Yes

01510

CF

Single position

Part time

600 - 2079

.288 - .99

Pro-rated

01521

CP

Single position

Casual

599 or less

Under .288

No

01522

CE

Pool position

Academic Professional:    

Full time

2080

1

Yes

01610

EF

Single position

Part time

1387 - 2079

.67 - .99

Yes (full time)

01621

EH

Single position

Part time

960 - 1386

.46 -.66

Pro-rated

01621

EH

Single position

Casual

959 or less

Under .46

No

01522

CE

Pool position

Administrators/Supervisors:

Full time

2080

1

Yes

01110

AF

Single position

Part time

1040 - 2079

.5 - .99

Pro-rated

01120

AP

Single position

Casual

1039 or less

Under .5

No

01125

CE

Pool position

Confidential:

Full time

2080

1

Yes

01170

CO

Single position

Part time

1040 - 2079

.5 - .99

Pro-rated

01171

CH

Single position

Casual

1039 or less

Under .5

No

01522

CE

Pool position