TITLE: BOND FINANCE MANAGER
Under the direction of the Director, manages a broad range of financial, operational and planning functions in support of Bond program and College-wide objectives. Manages complex activities requiring extensive knowledge of applicable practices and procedures within the department and the College. Position has responsibility for program development, problem solving, acting as human resources liaison and providing staff development in assigned functional area. Responds to inquiries from college departments, community, external agencies and supervises managers, para professionals, and technical/support staff
TYPICAL DUTIES AND RESPONSIBILITIES:
- Manages Bond related purchasing, contracting services, records management, and MWESB operations. Negotiates contracts and leases for the College, with the assistance of college counsel.
- Develops and maintains accounting and reporting systems for the control of revenues and expenditures for all Bond funds. Ensures alignment to the Bond program within the context of the College mission, values, goals and objectives and local, state, and federal laws and regulations.
- Supervises administrative services professional, paraprofessional, and technical/support staff. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
- Maintains and supervises the accounts payable, Bond revenue, and other applicable Bond related accounting systems.
- Provides complex technical analyses and report preparation on Bond projects to ensure compliance with applicable local, state, and federal requirements and Generally Accepted Accounting Principles. Evaluates projects and services impacting Bond operations from a financial perspective.
- Works with Treasury and/or third party investment management with regards to Bond funds; develops and manages cash flow.
- Works collaboratively with the finance team to identify and initiate internal control processes and to reconcile and ensure accurate recording of the Bond's financial assets. Works with Internal Auditor and Accounting staff to review Bond accounting transactions for accuracy and compliance.
- Assists in developing, managing, supervising, and monitoring the preparation of the College's multi-year Bond project budgets. Prepares Board resolutions related to Bond finance and budget. Collaborates with Budget Manager as needed.
- Assist with Bond program recruiting and funding of positions.
- Assists with the College’s real estate program, including coordinating appraisals, securing property tax exemptions, touring properties under consideration by the College, coordinating wire transfers with treasury and investigating real estate issues.
- Participates in the selection of vendors and contractors. Writes, issues, and reviews requests for proposals for a variety of consultants and services. Coordinates, facilitates, and manages the selection committee and process. Participates in defining the terms of contract agreements. Monitors the performance of contracts to ensure compliance with applicable specifications.
- Provide oversight for development of systems for bond program management, such as furniture fixtures and equipment, move coordination, records, project official correspondence. Plan, coordinate, administer and evaluate programs.
- Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
Work is split between an office setting and on project sites. There are frequent interruptions and changes in the workflow/volume depending on the number of projects being worked on concurrently. Occasional lifting and/or carrying of materials or equipment may be required. Driving between project sites within the district and community is often a component of the job.
Bachelor's Degree in accounting, finance, business administration or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis. Eight years of progressively responsible, professional experience related to area of assignment, including 2 years of supervisory experience.
KNOWLEDGE, SKILLS AND ABILITIES
- Managerial principles;
- Construction management principles;
- Facility planning principles;
- Architectural and engineering principles, practices, and procedures;
- Applicable Federal, State, and local laws, rules, regulations, codes and/or statutes;
- Negotiation techniques;
- Construction design standards;
- Budgeting principles;
- Contract management principles;
- Advanced project management principles.
- Coordinating activities with other internal departments and/or external agencies;
- Interpreting and applying applicable laws, rules, and regulations;
- Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals;
- Preparing a variety of business documents and reports;
- Inspecting construction sites for compliance with applicable standards, codes, and regulations;
- Enforcing applicable construction and building code requirements;
- Reading blueprints, schematic drawings and/or construction drawings;
- Preparing requests for proposals and project specifications;
- Managing contracts;
- Utilizing computer technology used for communications, data gathering and reporting.
- Manage multiple on-going projects;
- Conduct negotiations and mediations;
- Work with user groups/customers of diverse academic, cultural and ethnic backgrounds;
- Communicate effectively through oral and written mediums.
Note: Position(s) are funded by the 2008 Bond program and are temporary (6-8 years is anticipated) in nature.