Classification Description
TITLE: Admissions Specialist
CLASS: Academic Professional
EXEMPT STATUS: Exempt
LEVEL: 2
NATURE AND SCOPE OF WORK
The Admissions Specialist is responsible for the marketing, advising, and admitting efforts for an assigned program(s). Services may include enrollment services, new student recruitment, community outreach, public information, and program specific promotional events.
This classification is distinguished from the Admissions Coordinator in that incumbents in the Admissions Specialist classification have program specific admissions responsibilities whereas the Coordinator is responsible for all admissions activities for an assigned campus as well as district wide marketing and recruiting activities. The Coordinator also has supervisory and office coordination responsibilities.
PRINCIPAL ACCOUNTABILITIES (Includes some or all of the following)
1. Assist with the development and implementation of program specific marketing and recruitment strategies. Attend career fairs and health fairs to market and recruit for assigned program(s). Plan and coordinate informational workshops, college visitations and tours, business and industry visits, etc. to inform the public about educational opportunities within an assigned program. Create and distribute brochures, promotional fliers, and related material.
2. Coordinate program admissions services. Work with program(s) to interpret policies and to develop appropriate procedures for implementation. Review admissions forms, refer prospective students to placement testing or advising. Provide admissions counseling to prospective students. Coordinate with campus admissions office and central enrollment services to facilitate consistent delivery of admissions services. Participate in new student orientations.
3. Provide general program advising to incoming students. Review transcripts and assist students in developing an educational plan. Maintain student files for specific college requirements including general education credits and competencies prior to graduation. Run PCC transcripts and Asset Placement scores to assist in properly making correct admissions decisions. Participates in initial screening of applicants. May override placement based on evaluation and supporting documentation.
4. May coordinate directed practice for participating programs. Recruit and secure work sites and placement of students. Process paperwork, maintain contracts, and coordinate student insurance requirements. Make on-site student visits.
5. Maintain database for assigned programs. Track statistics, gather data, and write reports. Assist departments in developing, reviewing, and updating policies and procedures relating to admissions based on past processes and student success rates.
6. Work with other state colleges and universities in the exchange of academic information. Assist students with identifying transferable classes and work with program directors as needed to develop informal articulation agreements.
7. Assist students transitioning to four-year institutions with admissions, transfer requirements, financial aid, etc.
8. Provide office coordination responsibilities. Work with office support staff in coordinating all clerical and student help. Oversee day to day issues.
9. Perform other related duties as assigned.
WORK ENVIRONMENT
Work is typically performed in an office environment with a high level of public contact, both over the phone and in person. During peak registration periods incumbents will typically work extended hours, including some weekends. This position requires travel within the community and PCC campuses requiring the use of a personal vehicle.
PHYSICAL REQUIREMENTS
Occasional lifting of large quantities of recruiting materials and display equipment that may weigh 30-50 pounds required. During peak recruiting seasons requires long hours of standing on cement or gym floors.
MINIMUM QUALIFICATIONS
Bachelor's degree in health care related field, student services, or related field. Experience performing the duties of this job may substitute for the degree requirement on a year for year basis.
Demonstrated experience in a health care environment. Experience in customer oriented or student centered experience advising preferably in an academic environment. Experience in public speaking, educational marketing and recruitment. Strong organizational skills with experience in program coordination and/or office management.
KNOWLEDGE, SKILLS, AND ABILITIES
Considerable knowledge of the health care field.
Considerable knowledge of academic marketing and recruitment methods.
Knowledge of effective principles used in developing an academic plan.
Knowledge of student success strategies and issues.
Knowledge of basic counseling principles.
Knowledge of effective office management techniques.
Skill in reading and evaluating transcripts.
Skill in developing individualized short- and long-term academic plans.
Skill in operating a computer and various supporting software packages.
Skill in project management, organization, and office management.
Ability to organize and effectively communicate a variety of information to diverse groups of people.
Ability to effectively communicate in oral and written form.