People Strategy, Equity, and Culture

Step 2: The First Screen – Entering ‘Person Selection’ Information

The first screen is where you fill in three required fields.

Please note that if you do not follow the directions for “Query Date” below, you will have to delete the EPAF and do it again.

Fields and descriptions
Field What to type
ID Employee’s G Number or Social Security Number.

  • Make sure the “G” of the G Number is capitalized.
  • You can search for the G Number by clicking on the magnifying glass and searching by name.
Query date

The Query Date MUST equal the first day of the current bi-weekly payroll period. For example, if the substitution took place on January 12, 2016 and the first day of the current payroll period was January 3, then the Query Date would be 01/03/2016.

For a list of payroll period begin dates, refer to the Biweekly Payroll Calendar.
Approval category

The type of EPAF you are creating. Choose either:

SUB – Sub Pay, Replacing Faculty NOT on Paid Sick Leave

OR

SUBSL – Sub Pay, Replacing Faculty ON Sick Leave

If you have been made aware that the instructor who was absent has declared and been approved to use Sick Leave, use the “ON Sick Leave” EPAF type. To confirm that an instructor has sick leave available, you can contact Payroll or check the ‘current available’ column in the Banner form PEALEAV (leave code “SICK”).

When you are finished, click the “Go” button to continue.

Next step