About Course Reserves
Reserves are items that are set aside by faculty for use by PCC students. Faculty can submit reserves at any time. Staff, faculty, consortia members, and community members are not permitted to check out reserves.
Reserve items may include books (from PCC Library or personal copies), articles, homework assignments, solution sets, sample exams, audiovisual materials, kits, or Biology models. They can be checked out for short periods of time. Ask for reserves at the library checkout desk. You will need to provide your instructor’s name, course number, and title of the item you wish to use.
Checking out Reserves
Ask for reserves at the library checkout desk. These are available on a first come first serve basis. You may checkout 3 items or 1 video at a time. Most items are library-use only, but some may go out of the library for short periods of time (determined by Instructors).
Return items to the same checkout desk where they were borrowed. Fines for overdue reserves are $.25 per hour. Renewals are allowed only if there is another copy on the shelf; otherwise it must be returned for a minimum of 15 minutes.
Ways to search
Select the Reserves tab at the top of the search box, then you will be able to search:
- By Instructor
Type your instructor’s name into the search box and click the search button.
- By Title
Type the title of the course reserves material into the search box and click the search button.
- By Course
Type the course code and number as it appears in the timetable of classes and click the search button. You may limit your search to a specific campus by adding the campus abbreviation before the course code. For example, to search for the Psychology 101 class at the Sylvania campus you would use SY PSY 101. The campus codes are as follows:
CA = Cascade, RC = Rock Creek, SE = Southeast, SY = Sylvania.
- By Course Title
Type in the title of the course from the timetable of classes or course catalog and click search.
Course Reserves - Faculty
Use the links below to find out what types of materials can be submitted, directions for how to make submissions using the reserves submission form, and when submissions will be available for checkout. If you have questions, please contact a course reserve specialist.
Reserves Submission Process
- Fill out the online reserves submission form. A paper copy of the form is not necessary for submissions
- For personally-owned materials, please deliver these items to the library checkout desk or send via intercampus mail addressed to "Library Reserves"
- For library-owned materials, reserves staff will locate the items for processing.
- You will receive a confirmation email when the materials are ready for student checkout. Please note, items do not appear in the library search system until 24 hours after the submission is processed, but items are available for checkout once the confirmation email is sent.
- Labels will be placed on submitted items. Care is taken to make the labels removable, but there may be exceptions. Please specify on the submission form if labels are problematic for your item.
Expiring Reserves Process
- Items may be placed on reserve for a maximum of 3 years. Reserves staff will email faculty when a reserve is near its expiration date. At that time, a new request must be placed via the online submission form. If reserves staff do not receive a response, the item will be mailed to your campus address.
- Personally-owned items being removed from reserve can be picked up at the library checkout desk. Please communicate to the checkout desk staff that the item reserve is ending. You may also email reserves staff and have the item mailed to your campus address.
- If you no longer need a reserve item, please consider donating it to the library. It will either be added to the library collection, or donated to Better World Books.
What can be submitted
There are many different types of materials that can be placed on reserve.
- PCC library-owned
- Personal copies
- Note: Items from other libraries cannot be placed on reserve.
- Textbooks are not purchased by the library. They must be provided by the instructor.
- Instructor copies of textbooks (evaluation copy, examination copy, complimentary copy, desk copy, personal copy) can be placed on reserve for 2-hr library use only.
- CDs that are packaged with the textbook cannot be submitted for reserves as a "stand-alone" item. For the library to avoid copyright violations, the CD must come with the book or the instructor must have permission to use the CD as a stand-alone.
- If a textbook has consumable content such as fill-in-the blank questions it cannot be placed on reserve if students are encouraged by the Instructor to photocopy the “consumable” pages.
- Photocopies or scanned magazine articles
- These materials can remain on reserve for 3 years. A complete copy of the Fair Use Checklist must be submitted along with the copies or scans.
- Personally-owned (purchased)
- Library-owned (Due to the size of our collection and heavy use, these items can be placed on reserve for only 2 weeks at a time.)
- Student produced materials
- Students must sign a student informational release form to have their materials put on reserve. Instructors should bring completed release forms to the library.
- Instructor graded student work is protected under federal law and college policy:
- FERPA (Family Educational Rights and Privacy Act)
- PCC (Educational Records Policy
- If you are placing on reserve originals or copies of student work, or video or audio cassettes of student performances, they may not have student identification numbers on them
- If the items have personally identifying material on it (e.g. names, grades, images) you must have on file written permission from that student. If the name, grade, or image appears on the work, you should document that the student has been made aware of this before they signed the student release form.
- If the items do not have personally identifying material on it, you are not required to have written permission from the student.
- Removing names or other identifiers from student work does not relieve the instructor from copyright responsibility.
- Your signature on the Reserve Request Form indicates that you have complied with FERPA and copyright guidelines.
- For more information about FERPA, you may contact the PCC registrar office at firstname.lastname@example.org.