Physical Plant Manager


Title: Physical Plant Manager

Category: Management

FLSA: Exempt

Grade: 24

Job Summary

Under the direction of the Director of Physical Plant, the Physical Plant Manager plans, organizes, evaluates and manages the daily physical plant operations of assigned campuses and centers in a healthy, safe and secure manner that is consistent with campus academic and student program needs, College policies and standards and all applicable regulatory agency codes. Plans, organizes and manages custodial staff and is responsible for coordinating campus operations with the Service Request Center, the Maintenance and Grounds Department, the Public Safety Department and the Parking and Transportation Department in order to support the missions of the College. The Physical Plant Manager interacts with a diverse set of individuals including all levels of management, faculty, staff, students, contractors and vendors.

Typical Duties and Responsibilities

  1. Provides leadership, organization and management to the custodial staff including the hiring of staff, scheduling of crew to meet cost and quality requirements, and evaluating and disciplining of personnel.  Compiles with BOLI regulations, State/Federal civil rights laws and union bargaining contract. Provides education, training and development for staff.
  2. Ensures a safe work environment for campus and center faculty/staff/students/guests through implementation of College standards and applicable regulatory codes. Ensures compliance with all environmental/hazardous waste, waste management and recycling regulations.
  3. Works with campus and center leadership to coordinate essential Physical Plant support at special events, athletic activities, banquets and department moves and changes.
  4. Coordinates with district maintenance resources to correct problems with heating, cooling and other mechanical systems, plumbing systems, fire and security alarm systems, elevator systems, custodial equipment and department key control.
  5. Responds to calls at all hours as assigned “plant essential” personnel. Assesses and advises the Physical Plant director about the operational status of assigned campuses and centers during emergencies and extreme weather events.  Oversees the removal of snow, de-icing and cleaning of walkways and steps for safety and for protection of physical plant facility.
  6. Inspects and evaluates quality of Physical Plant performance and support to facilities and customers. Leads formation and completion of quality improvement plans and processes, and audits results.
  7. Requisitions services, supplies, equipment and materials for the college needs in conformance with PCC policies and purchasing rules. Prepares and submits purchase orders using automated tools.  Coordinates, schedules, and trains temporary outside agency employees as needed.
  8. Assists Director of Physical Plant in developing long-range plans, department policies, procedures and training plans; and preparing budgets for supplies, equipment and capital improvements, additions and building repair needs. Participates in the planning for construction and maintenance of facilities from a Physical Plant Services perspective.
  9. Prepares recommended budgets; plans and implements improvement initiatives; monitors plans and budgets for conformance to plans, and implements corrective actions where required.
  10. Identifies, hires and manages contractors for emergency and miscellaneous minor facility repairs and improvements.
  11. Serves in assigned capacities as needed in the College’s Emergency Operations Center and Disaster Recovery Team.
  12. Leads and/or participates in department and college-wide committee work as designated.
  13. Performs other related duties as assigned.

Minimum Qualifications

Associate’s degree in business, management, public administration or a related field is required.  Demonstrated experience performing management responsibilities equal to those outlined above may substitute for the degree requirement on a year-for-year basis.

The position also requires four years of experience in a facilities related management position which must include supervisory, budget development and monitoring, project planning and evaluation responsibilities.

Knowledge of:
Hiring, personnel management and purchasing practices and procedures; standard custodial practices, procedures and techniques; comprehensive physical plant operations/maintenance use and operation of personal computers and associated standard office software including Word and Excel.
Demonstrated Ability to:
Schedule work of custodial employees, and coordinate special events preparation with ongoing facility work; use a computer for maintaining records and generating reports; effectively utilize Excel spreadsheets to construct and manage budgets; work with broad array of college staff concerning custodial, facility and/or emergency needs, as well as outside vendors and community members; effectively communicate both in writing and verbally; work with and effectively supervise a culturally, racially and gender diverse work team.

Work Environment and Physical Requirements

Work pressures, disturbances of work flow and/or irregularities in work schedule are expected. Work may be performed both indoors and outdoors during adverse weather conditions. Incumbent is required to be on-call 24 hours/seven days per week. Travel between campus/center locations and in the metro area is required. This position occasionally requires the ability to use a respirator, climb ladders and stairs, work on scaffolding up to 35 feet, and perform other activities that require strength and agility.

REV: 08/1/06

REPLACES: Manager, Plant Services, Gr. 24, 05/12/99