Portland Community College | Portland, Oregon Portland Community College

Vehicle physical distancing and hygiene

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If you have been to a PCC campus or center and believe you may have COVID-19, please notify the COVID-19 Reporting Team at 971-722-1919 or covidreporting@pcc.edu.

Procedure statement

This procedure is in effect until lifted by the PCC President.

In response to the COVID-19 pandemic, in alignment with guidance from the Oregon Occupational Safety and Health Administration (“OR-OSHA”) and the Centers for Disease Control and Prevention (“CDC”), Portland Community College (PCC) issued its vehicle administrative procedure on December 1, 2020, effective December 1, 2020. It applies to all Portland Community College (PCC) vehicles used for college business and serves the college’s goal to help reduce the risk and spread of COVID-19. This college administrative procedure may be revised subsequently as determined appropriate to serve the college’s educational mission and to align with updated federal, state, and local guidance as the public health response evolves.

Reason for procedure

This COVID-19 procedure is being implemented for the purpose of responding to the threat to the health and safety of the PCC community and the achievement of the PCC’s educational mission posed by COVID-19.  This procedure is not intended to address other health and safety issues. 

Scope and audience

This PCC administrative procedure applies to all PCC employees, students, volunteers, visitors and community members while on PCC premises or engaged in PCC business.

Definitions

  • For the purpose of this document, the term “Vehicle” encompasses all transport vehicles, busses, and shuttles, maintenance vehicles of all types, emergency and public safety vehicles, utility carts, delivery vehicles, driver education vehicles, and aviation crafts. 
  • Cleaning or Sanitizing is the use of soap and water or a detergent to remove bacteria, dirt, and impurities from surfaces. This lowers the risk of spreading infection. 
  • Disinfecting kills bacteria or viruses on a surface using an EPA approved disinfectant. Disinfecting can further lower the risk of spreading infection.
  • High-touch surface means equipment or surfaces that are handled frequently throughout the day by multiple individuals. High-touch surfaces can include, but are not limited to, shared keys, steering wheels, electronic surfaces, door handles and fuel covers, tool box handles, gear shifts, and instrument panels. 
  • Close contact is defined by CDC as someone who was within 6 feet of an infected person for at least 15 minutes starting from 2 days before illness onset (or, for asymptomatic individuals, 2 days prior to positive specimen collection) until the time the patient is isolated. The World Health Organization (WHO) additionally includes persons with direct physical contact with a probable or confirmed case, direct care for a patient with probable or confirmed COVID-19 disease without using proper personal, and other situations as indicated by local risk assessments.

Responsibilities and procedures

Administrative procedures for all vehicles
  • In accordance with the PCC face covering procedure, PCC requires face coverings or face masks to be worn by all individuals within a vehicle. 
  • Capacity is limited to 2 individuals or half the vehicle’s legal capacity – whichever is higher, unless the vehicle contains members of the same household. 
  • Avoid using the recirculated air option when transporting passengers or sharing a vehicle with members outside of the same household. Use air vents or lower the windows for fresh air when available. 
  • Sanitation and hygiene measures must be performed between uses of shared vehicles. Clean common surfaces prior to use and sanitize common surfaces between shift changes or shared use with an approved disinfectant. Common surfaces include: 
    • Electronic surfaces;
    • Door handles;
    • Fuel covers;
    • Tool box handles;
    • Tools and implements;
    • Shared keys;
    • Steering wheel;
    • Seat belts;
    • Interior door handles;
    • Instrument panels, control knobs, radio controls;
    • Gear Shift;
    • Rear view mirror/side mirror; and
    • All other devices used during your shift.
  • Vehicles must be cleaned and disinfected with an EPA approved disinfectant spray at the beginning and end of each shift and when vehicles are returned to their parking locations.
  • All PCC owned vehicles will have the following items in them: 
    • PCC-supplied face coverings;
    • Disposable gloves;
    • 60% or higher alcohol-based hand sanitizer; and 
    • EPA approved disinfectant spray.
  • Protocols specific to Transportation Services buses and shuttles: 
    • Adjusted capacity must be determined based on physical distancing and prominently posted. 
    • Signage requiring masks, directing the flow of foot traffic, and marking off every other row, will be posted in each vehicle. 
    • If two exits are available, passengers are to enter from the front of the vehicle and exit from the back.
    • Require at least 6 feet of physical distance between the driver and passengers (except during boarding and when assisting those with mobility devices); block off seats as necessary to reinforce this requirement. 
    • Use physical partitions or visual cues (for example, floor decals, colored tape, or signs) to discourage passengers from standing or sitting within 6 feet of drivers and other transit employees on the bus. 
    • Drivers must wear masks or face coverings while driving. Drivers must wear face coverings when not actively driving and operating the bus, including while students are entering or exiting the vehicle.  
  • Protocol specific to passenger vehicles: 
    • Passenger is to sit in the back seat on the passenger side; do not let passengers sit in the front seat.
    • Avoid close contact with passengers, when possible:
      • Keep a distance of at least six feet from passengers when you are outside the vehicle.
      • Ask that passengers to sit six feet from the driver when transporting passengers in larger vehicles such as vans.
  • Protocol specific to Public Safety Vehicles:
    • Public Safety vehicles shall not be transporting non Public Safety staff. Department staff must follow all general vehicle protocols including limiting passengers to half the vehicles legal capacity, or 2 passengers (whichever is higher) and wear face coverings. 
  • Protocol specific to Maintenance Vehicles:
    • Passengers and operators are required to wear a face covering.  
    • Remove all trash and personal items between uses.
  • Protocol specific to Utility Carts
    • Remove all trash and personal items between uses. 
    • Passengers and operators are required to wear a face covering. 
  • Protocol specific to Driver education vehicles
    • Passengers and operators are required to wear a face covering.  
    • For safety reasons, instructors must be present with student in the front passenger seat. 
    • Drivers education vehicles will exceed the 2 person capacity limit, with a maximum of two students and one instructor per vehicle. 
    • Remove all trash and personal items between uses.
  • Protocol specific to Delivery Vehicles 
    • Passengers and operators are required to wear a face covering.  
    • Remove all trash and personal items between uses.
PCC settings that apply to vehicle procedures:
  • All spaces inside PCC owned, leased or controlled vehicles as defined in section 4.1
  • PCC mass transit or motor pool vehicles with more than one occupant
  • Personal vehicles used on behalf of PCC business; and, 
  • Other spaces as designated by the PCC COVID-19 Compliance Officer.
Exceptions to the vehicle use protocol
  • Exceptions to this PCC administrative procedure include:
    • When alone in a vehicle;
    • When an individual is under the age of five;
    • If an individual has a medical or disability-related reason for not being able to meet COVID-19 health and safety protocols and administrative procedures they should contact disability.services@pcc.edu (for students) and Human Resources Maria.Mendez7@pcc.edu (for employees) to request a reasonable accommodation prior to visiting a PCC facility.  Individuals are highly encouraged to seek accommodations if necessary before entering a PCC facility.;
    • Employees working outdoors alone or operating equipment (e.g., farm equipment, utility vehicles, lawn mower and other landscaping equipment); unless they are within 6 feet of proximity to another individual (stationary or congested area); and,
    • Contractors or third parties utilizing their own organization’s protocols. 
    • If members of the vehicle are members of the same household, they may be grouped together in a vehicle or exceed the 2-person limit in passenger vehicles. 
Enforcement
  • Members of the PCC COVID-19 Compliance Officer’s team will conduct occasional audits to ensure safe and consistent adherence to the protocols stated above are met. 
  • If an individual states that they are aware of the protocols and administrative procedures and meets the requirements for a disability-related accommodation, they should not have their access or participation limited (or denied) based on not complying with COVID-19 related protocols and administrative procedures.
  • If an individual, in good faith, states that they are aware of the protocols and administrative procedures and meets the requirements for a disability-related accommodation, they should not have their access or participation in PCC’s programs, activities, or services limited (or denied) based on not complying with COVID-19 related protocols and administrative procedures. Individuals who have previously been determined not to have a medical or disability-related reason for not complying with COVID-19 related protocols and administrative procedures must follow all applicable protocols and procedures. Employees who refuse to comply are subject to disciplinary action in accordance with the PCC Management and Confidential Employee Handbook or applicable collective bargaining agreement. Students who refuse to comply may face disciplinary action based on the PCC Student Code of Conduct.
  • Individuals who engage in harassing, discriminatory, bullying or retaliatory behavior towards those because they are or are not wearing a face covering may be subject to investigation and sanction under other applicable PCC employee and/or student policies.
  • PCC has designated the Environmental Health & Safety Manager as the PCC COVID-19 Compliance Officer for the implementation and enforcement of COVID-19 health and safety requirements. For questions or complaints regarding COVID-19 health and safety, go to covidquestions@pcc.edu.
Distribution
  • PCC has assembled kits that contain products and supplies that may be needed to comply with the cleaning, sanitation and/or disinfecting of vehicles. Kits can be ordered by emailing stores@pcc.edu. When completing the request form, please include the requester’s name, department, and delivery location.  
  • Departments are responsible for ensuring their vehicles are stocked with cleaning materials. 
Additional information
  • Soiled cleaning supplies should be disposed of in a trash receptacle outside of the vehicle. Single use cleaning supplies should not be reused between vehicle usage. 
  • Gloves should be worn while cleaning or sanitizing vehicular surfaces. 
  • PCC will continue to follow OR-OSHA and industry guidance related to workplace safety.

Related information

History

  • Original issue date: 11-30-2020
  • Last Revision: 07/12/2021