Physical distancing and hand hygiene during the COVID-19 pandemic
PCC Administrative Procedure, effective beginning 07/20/20.
If you suspect you may have COVID-19
If you have been to a PCC campus or center and believe you may have COVID-19, please notify the COVID-19 Reporting Team at 971-722-1919 or email@example.com.
- This procedure will be in effect until lifted by the PCC President.
- In response to the COVID-19 pandemic, in alignment with the Oregon Governor’s executive orders, and consistent with guidance and requirements from the Oregon Health Authority (“OHA”), Local Public Health Departments (LPHD), Oregon Occupational Safety and Health Administration (Or-OSHA) and the Centers for Disease Control and Prevention (“CDC”), Portland Community College (PCC) issued its physical distancing & hand hygiene administrative procedure on July 13, 2020, effective July 20, 2020. It applies to all PCC locations and serves the college’s goal to help reduce the risk and spread of COVID-19. This college administrative procedure may be revised subsequently as determined appropriate to serve the college’s educational mission and to align with current federal, state and local guidance as the public health response evolves.
- Physical distancing, staying apart, and not congregating are all intended to reduce contact among people who do not live together, especially in large crowds. All PCC employees, students, and members of the PCC community are required to maintain a physical distance of at least 6 ft between themselves and others while in Exceptional Risk Workplaces or on PCC Transportation buses and shuttles. To the greatest extent possible, all individuals at all other PCC locations should stay apart and not congregate with other people.
- Hand hygiene is an efficient form of prevention of communicable disease. Until further notice, PCC employees, students and other members of the PCC community shall wash their hands with warm soap and water for at least 20 seconds or use a 60% or higher alcohol-based hand sanitizer prior to the start of activity at PCC locations, and/or more frequently if needed.
- More stringent rules for physical distancing and hand hygiene may be required for specific positions or activities per industry standards, laws or regulations, and should be followed.
Reason for procedure
- This COVID-19 procedure is being implemented for the purpose of responding to the threat to the health and safety of the PCC community and the achievement of the PCC’s educational mission posed by COVID-19. This procedure is not intended to address other health and safety issues.
Scope and audience
- This PCC administrative procedure applies to all College employees, students, contractors, vendors, volunteers and visitors on PCC-owned or – controlled property.
- Exceptional Risk Workplace includes any setting (whether a healthcare setting or not) where an employee (including temporary and part-time employees) performs one or any combination of the following job duties:
- Direct patient care;
- Environmental decontamination services in a healthcare setting;
- Aerosol-generating healthcare or postmortem procedures;
- Direct client service in residential care or assisted living facilities;
- Emergency first responder activities;
- Personal care activities that involve very close contact with an individual, such as toileting or bathing; or
- Handling, packaging, cleaning, processing, or transporting human remains or human tissue specimens or laboratory cultures collected from an individual known or suspected to be infected with COVID-19.
- At PCC, Exceptional Risk Workplaces include Dental.
- PCC Transportation buses and shuttles include all buses used by Parking and Transportation Services as part of their shuttle service and any large capacity (15 passenger) van used to transport PCC employees and students.
Responsibilities and procedures
Physical distancing and hand hygiene requirements for all PCC employees and students:
- All employees, students and other members of the PCC community must maintain a physical distance of at least 6ft between themselves and all other people while in Exceptional Risk Workplaces or while on PCC Transportation buses and shuttles.
- For all other PCC locations, employees and students are encouraged to stay apart and not congregate to the greatest extent possible.
- All instructional spaces shall be arranged to accommodate 75% of pre-COVID occupancy. Occupancy limits are reviewed and managed by Facilities Management Services (FMS) and Campus Schedulers.
- All members of the college community at all PCC locations, to the extent practical, are to configure the spaces they are using to encourage individuals to stay apart and not congregate. Employees, in consultation with their supervisor and FMS, should evaluate their workspace to determine what additional environmental controls can be implemented to encourage individuals to stay apart.
- Employees, students and other members of the PCC community must wash their hands when they arrive at a PCC property or PCC sponsored program for at least 20 seconds with soap and water. If soap and water are not readily available, then a 60% or higher alcohol-based hand sanitizer may be used. Individuals are encouraged to repeat this process frequently and should do so as necessary as they come into contact with commonly touched surfaces. Hands must be washed before eating, preparing or serving food and after using the restroom. Between hand washing, avoid touching your face covering, face mask or face shield as much as possible, as it can act as a vector for disease transmission.
- Gloves (nitrile/latex) are not recommended for general use. They are for use as PPE for specific tasks and should be appropriately chosen for that particular task. Gloves can protect the person if used properly but also can be a source of cross-contamination. The best form of hygiene for the general public is proper handwashing with soap and water.
- All PCC restroom facilities and hand washing stations should display signs that encourage frequent hand washing as guided by county, state and federal public health agencies.
- Until further notice, meetings, gatherings, events, and conferences should be conducted using remote means wherever practical. All necessary in-person activities must follow distancing and face covering practices.
- If an individual has a medical or disability-related reason for not being able to meet COVID-19 health and safety protocols and administrative procedures, they should contact firstname.lastname@example.org (for students) and Human Resources Maria.Mendez7@pcc.edu (for employees) to request a reasonable accommodation prior to visiting a PCC facility. Individuals are highly encouraged to seek accommodations if necessary, before entering a PCC facility.
- If an individual, in good faith, states that they are aware of the protocols and administrative procedures and meet the requirements for a disability-related accommodation, they should not have their access or participation in PCC’s programs, activities, or services limited (or denied) based on not complying with COVID-19 related protocols and administrative procedures. Individuals who have previously been determined not to have a medical or disability-related reason for not complying with COVID-19 related protocols and administrative procedures must follow all applicable protocols and procedures. Employees who refuse to comply are subject to disciplinary action in accordance with the PCC Management and Confidential Employee Handbook or applicable collective bargaining agreement. Students who refuse to comply may face disciplinary action based on the PCC Student Code of Conduct.
- Individuals who engage in harassing, discriminatory, bullying or retaliatory behavior towards those because they are or are not following COVID safety procedures may be subject to investigation and sanction under other applicable PCC employee and/or student policies.
- PCC has designated the Environmental Health & Safety Manager as the PCC COVID-19 Compliance Officer for the implementation and enforcement of COVID 19 health and safety requirements. For questions or complaints regarding COVID 19 health and safety, go to go to email@example.com.
- The college will post signage stating distancing and hand hygiene requirements.
- PCC’s administrative procedure may be amended if regulatory conditions change or guidance from health authorities evolves or as determined appropriate to serve the college’s educational mission. This may include local or state-level laws or guidance related to business practices (e.g., food service, childcare, etc.).
- PCC will continue to follow OSHA and industry guidance related to workplace safety (e.g., safe clean protocols for custodial workers or face coverings indicated for food services workers).
- PCC Administrative Procedure: Face Covering in Public and Common Settings During COVID- 19 Pandemic
- OSHA Rules Addressing the COVID-19 Public Health Emergency in All Oregon Workplaces
- OHA General Guidance for Employers and Organizations
- Centers for Disease Control and Prevention (CDC) guidance for Institutions of Higher Education
- CDC/FDA Hand Sanitizer FAQs
- Original issue date: July 13, 2020; effective July 20, 2020.
- Previous revisions: May 17, 2021
- Last review date: Sept 1, 2021