Portland Community College | Portland, Oregon Portland Community College

Employment FAQs

How will I be paid if my department is operating remotely?

During remote operations, all management, confidential, classified and academic professional employees, and faculty assigned to teach are expected to continue to work from home.

Hourly employees, including part-time librarians, counselors, and tutors; casual and student employees; and non-bargaining unit instructors may be assigned work from home, with their supervisor’s authorization.

Am I eligible for unemployment insurance during this time?

Here is the contact information for the Oregon Employment Department (Unemployment Insurance).

What do I put on my timesheet if I am working from home?

Whether an employee is working onsite or telecommuting, they should submit a regular timesheet, indicating any periods of absence due to sick, personal, or vacation leave. Classified employee timesheets should reflect all hours worked.

What if I become sick or want to take vacation while working from home?

Employees who are telecommuting will still be expected to use their accrued leave if they become sick, are taking vacation or personal leave, or are unable to work a full schedule due to childcare or other personal reasons.

Who can I contact for information about retirement?

Following is the contact information for PERS (Public Employees Retirement System).

How can I reach someone to ask questions about my health insurance benefits?

Here is the contact information for:

  • OEBB (Oregon Educators Benefits Board)
What if I don’t have PCC health insurance benefits?

Here is the contact information for the Oregon Health Plan:

What is PCC doing to keep employees safe?

To ensure the safety of students, faculty, and staff – and to meet the requirements put forth by the Higher Education Coordinating Commission (HECC), Oregon Health Authority (OHA), Oregon Occupational Safety and Health Administration (OSHA), and the Governor’s executive orders – the college has implemented new onsite COVID-19 health and safety procedures. The new procedures address coming to PCC (if authorized), new public health requirements for being on PCC premises, resources available to you, safety measures, and more. This information is subject to change in keeping with the most current information and guidance available.

What can employees do to promote a safe and healthy work environment?

Employees should review PCC’s procedures for working on campus and ensure you’re aware of your responsibilities for arriving before PCC.

If I am sick and have symptoms, can I come to work?

Employees should stay home if they are displaying COVID-19 symptoms, such as fever, cough, or shortness of breath. Employees should remain home for at least 10 days after illness onset and until 24 hours after the fever is gone, without the use of fever-reducing medicine and other symptoms are improving.

If circumstances allow, employees may be permitted to work from home during self-quarantine.

If I come to work sick, can my supervisor send me home?

Yes. If an employee is displaying COVID-19 symptoms (e.g. fever, cough, shortness of breath), their supervisor may send them home. If the employee is unable to go home immediately, the supervisor should find a location in which the employee will not come into contact with other employees.

Can a supervisor ask about an employee’s health?

Yes. The supervisor may make such health-related inquiries to assess whether an employee can work or should be sent home.

What do I need to tell my supervisor related to COVID-19?

Employees are expected to tell their supervisor if any of the following apply:

  • They have COVID-19 symptoms, such as fever, cough, shortness of breath;
  • They have recently traveled to a COVID-19-affected area (as designated by CDC);
  • They have come into contact with a person who has COVID-19, or have tested positive for COVID-19.

Should I see a doctor if I am sick with COVID-19 symptoms?

CDC and public health authority guidance recommend that those with worsening COVID-19 symptoms be encouraged to contact their primary care doctors (or if none, urgent care or other clinics) by phone or email for instructions or advice before visiting the doctor or the emergency room.

If I am sick, do I need to provide medical documentation to PCC, supporting my need for leave?

No. PCC is not requiring medical documentation for an absence related to illness at this time to help avoid overburdening the health care system.

If I am out sick and am ready to return to work, do I need to provide a medical release to return to work?

No. PCC is not requiring medical documentation to return to work at this time. However, employees are expected to follow public health authority guidelines and they should be free of symptoms (as in, no fever), without the use of medication, for at least 24 hours before returning to work.

If an employee has been exposed to COVID-19 do they need to provide medical documentation supporting the need for leave?

If an employee believes they have been exposed to COVID-19, the CDC recommends that they contact their health care provider immediately. If they are seen by a health care provider, then they can provide the medical documentation to PCC. However, at this time, PCC is not requiring medical documentation if the employee does not have it. As noted above, the CDC advises that individuals with symptoms call ahead before visiting their health care provider.

Can I come to work if I have come in contact with someone who has tested positive for COVID-19?

If you have come in contact with anyone who has tested presumptive or confirmed positive for COVID-19 you need to self-monitor at home for at least 14 days before returning to work and report the contact to your supervisor.

If circumstances allow, employees may be permitted to work from home during self-quarantine.

If I get sick with COVID-19 or have a family member sick with COVID-19, can I use sick leave?

Yes. If you or a covered family member are sick with COVID-19 you may use sick leave to cover your absence from work.

If circumstances allow, employees may be permitted to work from home during self-quarantine.

If I am sick with COVID-19 or have a family member sick with COVID-19, can I access the Leave Bank after I exhaust my own leave accruals?

Yes. If you (or a covered family member) have a serious health condition and you are a participant in the leave bank, you may access leave bank hours.

If circumstances allow, employees may be permitted to work from home during self-quarantine.

If I am not sick but am quarantined or requested to self-monitor at home under public health authority guidelines, can I use sick leave?

Yes. An employee may use their sick leave or other paid leave accruals.

If circumstances allow, employees may be permitted to work from home during self-quarantine.

If I have to stay home with my child because their school closes, may I use sick leave for that absence?

Employees may use sick time for the closure of their child’s school (or place of care) due to a public health emergency. Employees may use their sick time accrued under the Oregon sick leave law during this time (excluding time the school would otherwise be closed, such as Spring break). Under Oregon sick leave, employees earn 1 hour of protected sick time for every 30 hours worked and they can use the time after having worked for the employer for at least 90 days. Details on employee sick leave balance under Oregon sick leave will be provided when available.

If circumstances allow, employees may be permitted to work from home during self-quarantine.

If I am sick, do I follow my department’s established process for calling in sick?

Yes. Supervisors are encouraged to review call-in procedures with employees. Procedures should be updated as necessary, to address alternative methods of providing notice in case there is a larger volume of call-outs. For example, if the protocol is to speak with the supervisor, it may be necessary to temporarily change the practice to allow employees to send an email.

If circumstances allow, employees may be permitted to work from home during self-quarantine.

If I get sick with COVID-19 at work, should I report it under workers’ compensation?

If an employee becomes sick with COVID-19 and believes they were exposed while at work, they may report their illness on an 801 form.

Can a supervisor ask about where an employee has traveled?

Yes, a supervisor may ask whether an employee has traveled to a high-risk area as indicated by the CDC, US State Department, or state or local public health authority.

If I travel outside of the U.S. and am unable to return due to COVID-19, will my absence from work be considered paid leave?

If you are traveling for personal reasons, any ongoing leave from work may be covered by accrued vacation, compensatory or personal leave. If you are sick, you may use accrued sick leave. Once accrued leave is exhausted any additional leave would be unpaid.

Are there any special recommendations or precautions for employees working in healthcare, laboratory, custodial work, or other areas?

Employees should follow any public health advice regarding appropriate protocols for specific areas/assignments. Supervisors will provide information specific to your work area.

Are employees required to use personal protective equipment (PPE) at work?

PCC requires all individuals across all PCC locations to wear face coverings when in PCC owned, leased, or controlled buildings, except when alone in a space (e.g., room with four walls). Face coverings are required outdoors on PCC property when physical distancing expectations (at least 6 feet apart) cannot be met.

You can review our full-face covering policy on our health and safety guidelines page.

Will employees be able to continue with plans to travel for work?

Travel guidelines were updated on August 4, 2021; based on progress in the national COVID-19 vaccination initiative, public health experts have identified certain circumstances in which the risk of travel is lessened. The college has modified its suspension on travel to align with this evolving public health guidance. The college will continue to assess public health guidance and will adjust travel accordingly.

In-District Travel

PCC faculty and staff may now attend local meetings and events to conduct college business. Managers have discretion to arrange employee activities off campus, e.g., a staff meeting or a retreat. As such, in-district travel now includes:

  • Attending events hosted by outside organizations
  • Attending PCC-hosted staff meetings, planning sessions, retreats and workshops
  • Meals may be provided in accordance with the college’s Meal & Refreshment Policy, found on the Accounts Payable Intranet homepage.

Additionally, the off-campus activity log and manager approval process will be discontinued effective Monday, Aug. 16.

Overnight Travel

PCC has lifted the suspension of overnight travel to conduct college business both domestically and internationally, except to countries listed by the U.S. Department of State as Level 3, high risk, or Level 4, very high risk. Travel is prohibited to COVID-19 Level 3 and Level 4 countries. When deciding if and when to travel, travelers and their managers should assess health and safety risks associated with travel to their destination. The U.S. Centers for Disease Control and the U.S. Department of State provide travel advisories for international travel locations. For travel within the United States, travelers should review and abide by any local public health advisories published by the destination and state or county. As always, business travel should be essential and follow PCC overnight travel guidelines based on our policy.

Overnight Travel Planning Resources:  The college’s paper Travel Authorization Form (TAF) has been replaced with a new software, Chrome River. Effective Monday, Aug. 16, travelers will have access to Chrome River to submit Pre-Approval requests to travel overnight. The Pre-Approval (PA) must be approved prior to securing travel arrangements. Instructions on how to submit a PA using Chrome River will be available on the Accounts Payable Intranet homepage Aug. 16. Please contact Jill Dunaway at jdunaway@pcc.edu for questions about overnight travel.

Can I telecommute if I don’t feel safe coming to work?

Employees may request a telecommuting schedule. Supervisors will evaluate each request and may consider approving telecommuting options that meet business operations needs. Learn more about resources supporting remote work.

What if an employee who is needed at work to maintain operations asks to telecommute?

If operational needs are not met by a telecommuting arrangement, then the request may be denied.

If I am over 60, have an underlying health condition, or am pregnant, how do I request an accommodation to work from home to avoid potential exposure?

Contact your supervisor to discuss whether or not your request can be accommodated. The ADA Coordinator and/or HR Rep for your department should also be included in this discussion.

If I am sick, can I telecommute to work?

If an employee is too sick to work they may use sick leave but may not work. On a case-by-case basis, some employees may be recovering and able to conduct some work from home and may be allowed to telecommute. Learn more about resources supporting remote work.

If I am quarantined or requested to self-monitor at home under public health authority guidelines, but am not sick, may I telecommute?

An employee may be permitted to telecommute and may be expected to do so if not sick (if the business operations needs of the department permit telecommuting arrangements). Learn more about resources supporting remote work.

How will I be notified if PCC is closed due to exposure to COVID-19?

PCC has an established closure protocol for inclement weather closures. The same protocol will be followed if there is a closure related to COVID-19.

If someone at PCC becomes sick with COVID-19, will employees be notified?

In conjunction with public health authorities, PCC will disclose relevant information about exposures in the workplace. If there is exposure at PCC, the College will not release the names of any individual staff who are infected or exposed.

Review our full Exposure Response Plan on our health and safety guidelines page.

What is the supervisor required to report to PCC officials about employees who have COVID-19 or who have come into direct contact with someone who has tested presumptive or confirmed positive for COVID-19?

For cases in which an employee is self-monitoring for COVID-19 at home, or has been confirmed to have COVID-19, the supervisor is required to report that information to Rob Gabris, Risk Manager.