Portland Community College | Portland, Oregon Portland Community College

Privacy policy


The PCC CLEAR Clinic understands your concerns about privacy and your interest in knowing how your information is used and shared, so we have created this Privacy Policy to provide you with more information. This Privacy Policy describes the practices, policies, and procedures for our website located at www.pcc.edu/clear-clinic (“Website”). This Website is operated by the PCC CLEAR Clinic (“the Clinic,” “we” or “us”). By visiting this Website, you are accepting the practices and policies described in this Privacy Policy, and you are indicating that you agree to be bound by the terms of this Privacy Policy. If you do not agree to the terms of this Privacy Policy you should not use any of the intake forms or links on this Website. We may update this Privacy Policy from time to time, so please check this Privacy Policy periodically for changes. The date this Privacy Policy was last updated is listed at the end of this document.

Information Collection and Protection

We collect only the information that we need in order to determine whether you are eligible for any of our services, and to help you access those services. We will never sell any of your information. We restrict access to personal information collected about you on the Website to our employees, those who are otherwise specified in this Privacy Policy, or others who need to know such information to provide services to you or in the course of conducting our operations. No website, application, or transmission can absolutely guarantee security, however. Thus, while we strive to protect your information and have established and maintain what we believe to be reasonable procedures to protect the confidentiality, security, and integrity of personally-identifying information obtained through the Website, we cannot absolutely ensure the security of the information you transmit to us.

Third-Party Service Providers

The CLEAR Clinic works with a variety of third-party partners in order to make the Website available to you, to host and store the information we collect from you, to determine your eligibility for our services, and to provide certain functionality and features. Information collected by third-party service providers or through third-party websites, applications, or other content may be subject to the privacy policies and practices of the third-party operators, which may be different than our policies and practices. We are not responsible for the content or practices of third parties. We will not release your information to third parties except to provide you with our services, if required to do so by law, or in order to protect the rights, privacy, property, or safety of the CLEAR Clinic, our partners, our employees, or other visitors to the Website.

Social Media and Other Links

We may provide links on this Website to a variety of our partner’s websites and third-party social media websites (Facebook, Instagram, Twitter and others) as a service to you, and in order to provide you additional information and content related to the CLEAR Clinic. We have no affiliation with any of these third-party websites. We cannot control, and are not responsible for the information collection, use, and disclosure practices of these third parties. We encourage you to review and understand their privacy practices and policies, if any, before providing any personally-identifying information to them. We are not responsible for the content, information, policies, or practices of any other website linked to on this Website.

Data Retention

We will retain your information for as long as needed to provide you services, or otherwise as is reasonable and customary under the circumstances. We may need to retain certain information for record keeping, and there may be residual information that will remain within our databases and other records, which will not be removed from such locations. Otherwise, we will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. We have a data retention and destruction plan that dictates the policies and procedures related to deletion and/or destruction of all information/data, and complies with Oregon law.

Note to Parents/Minors

This Website does not intentionally or knowingly collect, use, or disclose personally identifiable information about visitors to our Website who are less than 13 years of age. If a person under the age of 13 submits information to us through any part of the Website and the CLEAR Clinic becomes aware that the user submitting the information is under the age of 13, the information provided will be deleted as soon as it is discovered and not used for any purpose. If you are the parent or guardian of a child under 13 years of age and believe the child has disclosed personally-identifiable information to us, please contact us as soon as possible.

PCC Board Policy

The PCC district shall follow all applicable state and federal laws, rules and regulations that apply to student records. All personally-identifiable information contained in the college records shall be kept confidential and not released except upon prior written consent of the subject student or upon the lawful subpoena or other order of a court of competent jurisdiction. Student information may be shared among college faculty and staff on an official “need to know” basis. (Policy B 407)

Compliance with the Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. As a part of Portland Community College, the CLEAR Clinic will protect all educational records gathered throughout all CLEAR Clinic processes.

Privacy Policy last updated: July 15, 2020