Enrollment Verifications

(503) 614-7100 | FAX: 503-645-0894 | records@pcc.edu

Enrollment verifications are processed through the National Student Clearinghouse and can be accessed via MyPCC.

The National Student Clearinghouse provides educational record verification such as student degree, diploma and enrollment verification while maintaining the confidentiality and privacy of records in full compliance with the Family Educational Rights and Privacy Act (FERPA).

What is enrollment verification?

Enrollment verification is a statement verifying that a student is enrolled in classes during a given term. Enrollment verifications will indicate whether the student is enrolled as a part, half or full-time student.

Who does enrollment verifications?

Enrollment verifications are processed through the National Student Clearinghouse. To learn more about the National Student Clearinghouse, visit their website at www.studentclearinghouse.org or contact:

The National Student Clearinghouse
13454 Sunrise Valley Dr. Suite 300
Herndon, VA 20171
Telephone: 703-742-4200 (8:30 a.m. to 7 p.m. EST)
FAX 703-742-4239
e-mail: enrollmentverify@studentclearinghouse.org.

When can I get enrollment verification?

Enrollment verifications are available after the drop period, generally the second week of the term. During summer term enrollment verifications are generally available after the first week of the term. However, if your class doesn’t begin until later in the term it will not be available until after the class has begun.

When would I need an enrollment verification?

Certain agencies and companies need enrollment verifications in order to provide services.

  • Health Insurance
  • Employment Agencies 
  • Government Agencies
  • Apartments/Housing Authority
  • Scholarships
  • Banks/Credits Unions
            
Why wasn’t I able to get an enrollment verification certificate through MyPCC?

Enrollment verifications are only available after the drop period for the given term, generally the second Friday of the term. If you try to get an enrollment verification certificate before this time it will not be available.

The National Student Clearinghouse searches by your Social Security Number. If you have not provided PCC with your social security number you will not be able to get a certificate through MyPCC. You will either need to order an official transcript or contact Student Records.

Are there Special Circumstances when I can’t get enrollment verification from NSC?

There are a few instances when you will not be able to get enrollment verification from the National Student Clearinghouse. For these verifications you must contact Student Records.

  • Non-Credit Courses
  • Alaska Department of Revenue
  • Anticipated Graduation Date
  • GED Courses
  • Canadian Insurance
  • Social Security
                                     

If you have questions whether you need to go through Student Records or can use the National Student Clearinghouse contact Student Records.

I need the enrollment verification for Child Support purposes.

Child Support requests must be received and completed by Student Records. These forms will be sent by the state to the student. Students must complete and sign their portion of the Child Attending School Confirmation Form before sending it to Student Records. The form will be completed within 3-5 business days of being received at Student Records. Forms cannot be completed until after the drop period. Student Records will then mail the form directly to the state. If you would like a copy of what is sent to the state, please indicate on the form.

Child Attending School Confirmation Forms must be submitted each term.

Additionally each academic year you must have a Written Consent for Disclosure Form on file.

If a parent is requesting an official transcript of their child’s transcript, each request must be accompanied by a copy of the Consent for Disclosure attached to the request. Without the Consent for Disclosure the request will not be completed.