Grants Development Process
Grants Office P.O. Box 19000 Portland, OR 97280-0990 | 971-722-4643 | FAX: 971-722-4960 | grants@pcc.edu
Development Steps
Steps to creating a Grant proposal
- 1) If administrator approves idea, submit Grants Needs Assessment form.
- 2) Send Grant Needs Assessment to appropriate officials.
- 3) Meet with Grants Office.
- 4) Develop concept paper.
- 5) Send to Grants Office.
- 6) Obtain approval.
- 7) Write proposal.
- 8) Get signatures on final draft.
Grant submitted!
- Step 1) Get buy-in on grant idea from administrator
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Department/Program has grant idea, notifies administrator. If interested, notifies Grants Office using the Grants Needs Assessment form.
- Step 2) Send Grants Needs Assessment to appropriate officials
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If Department/Campus specific, forward to appropriate Executive Officer and Faculty/Administrator.
If college-wide or potential for multiple campuses to pursue, bring to District President and Executive Staff for discussion and consideration.
- Step 3) Meet with Grants Office
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Lead staff meets with Grants Office to discuss grant idea and funding opportunities.
- Step 4) Develop concept paper
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Lead staff develop concept paper and proposal development schedule in consultation with Grants Office and obtain approval of Supervisor and Executive Officer on concept paper.
- Step 5) Send concept paper to Grants Office
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Executive Officer emails concept paper to Executive Staff (cc: Miriam Friedman and Jim Crofts) for review of partnership and coordination opportunities and liability, staffing, and financial implications. Comments and concerns shared via email.
- Step 6) Obtain approval on concept paper
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After concerns addressed, Executive Officer obtains Financial Services’ (Cherie Chevalier) and District President’s approval of concept paper. Copy of signed concept paper sent to Grants Office.
- Step 7) Write grant proposal
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Lead staff work with Grants Office to develop project and write grant proposal.
- Step 8) Get signatures on final draft
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Grants Office completes grants review form and submits near final draft of grant to Supervisor and Executive Officer for signature. Original signed form sent to Grants Office. Grants office sends copy of form to Financial Services and Facilities Management Services, as appropriate.
- Grant Submitted!
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Grants Office obtains District President’s signature on grant application and submits grant.
The Grants Development Director, Miriam Friedman, is responsible for ensuring that the grants development process is complete and questions are answered. If questions are not answered during the process, the Grants Development Director will bring them to the attention of the appropriate Executive Officer.
Related Forms
- Grants Needs Assessment
- The Grants Needs Assessment should be used for general requests for help in obtaining funding for a project. If you do not have a specific government funding source in mind, or are not sure whether you should pursue government, foundation, corporate, or individual donor support, fill out this form.
- Grants Concept Paper
- The Concept Paper is the document you will use to frame the project for yourself, the Grants Office, and for PCC's Executive Staff. The Concept Paper is required for all government grants and some grants to private foundations. The Concept Paper previews all aspects of your grant proposal including the need for the project, the project's goals, objectives, and budget, and the project's benefits to PCC. The Concept Paper must be signed by the Grants Manager, your supervisor and Executive Officer, the Associate Vice President of Financial Services, and the President. By signing the concept paper, PCC's Executive Staff approves the development of the proposal.
- Grants Review Form
- Prior to submitting a proposal, the Grants Review Form must be completed and submitted with a near final draft of the grant to the Dean and Executive Officer overseeing the project. By signing the Grants Review Form, the PCC Executive Officer approves submission of the proposal.