Approved Academic Accommodations (AAA) Form

What Is an AAA?

The Approved Academic Accommodations (AAA) form is a confidential document produced by your disability service counselor as a method of communicating your accommodation needs to your instructor. This Faculty Notification Letter:

  • is created each term to address your specific eligibility and accommodation needs.
  • does not disclose the nature of your disability.
  • includes disability services counselor information in case the instructor has questions or concerns.

How To Obtain AAAs

Work with disability services each term to request your AAA form.

When To Obtain AAAs

You should make your accommodation requests as soon as possible after you have registered for your classes. Accommodations do not begin until after you have provided your your instructor with a copy of the AAA letter (by email or in hard copy) and discussed your needs for the class. Accommodations are not retroactive.

How To Discuss the AAA with your Instructor

  1. Contact your instructor to privately discuss your accommodations. You may wish to email your instructor prior to the start of the term to request a meeting. If meeting in person is not possible, you could use other means such as phone calls, email, etc. The important thing is that both you and your instructor are comfortable with the game plan. By communicating directly with each instructor you ensure any questions or concerns can be addressed early on. Remember, Disability Services is here to help, and we can serve as a liaison if needed.
  2. When you meet, introduce yourself and present, or reference the AAA form. Here's an easy introduction you might try:

    "Hi, I'm ___ in your ___ class. I'm working with Disability Services and my counselor has prepared a letter to indicate the accommodations I will need in your course. "

  3. Discuss the AAA, which accommodations you are requesting, and how you and the instructor can work together to ensure your access to the course. Information about the nature of the disability you experience is confidential. You are not required to share disability information with your instructor. If you are asked about it, you may refer your instructor to your AAA form or to your disability services counselor.