Club Assistance
Resources and Information for Chartered Clubs
Need to reserve a space on campus for your club meetings or for an upcoming club event?
Fill out the Student Activities Request Form with your club advisor's signature and submit to Jeff Wilson in Bldg. 9, Rm. 115. Requests must be received 10 days prior to event. The Clubhouse, Student Center, and ASPCC's conference room are also available for your club's use. To reserve the Clubhouse, give us a two-day notice via email at clubs.rc@pcc.edu. To reserve the Student Center, make arrangements at the Student Center Help Desk in Bldg. 3 or call 971-722-7379.
Want to serve popcorn at your next club meeting? Need to make a poster for your club's fundraising event?
Check out the list of Food and Marketing Supplies available for your club's use, as well as some tips for "greening" your club. PCC menu
Are you looking for a way to get the word out about your club? Want to keep your club members "in the know" of upcoming meetings and club info?
Take a look at our Club Networking and Marketing Ideas for suggestions.
Planning a club event?
Use the Event Planning Checklist to assist you in the process.
Curious about how your club funds work?
Each chartered club begins with $200 in their club account. It is recommended that each club designate a club member as a treasurer or similar position to maintain the club's financial records. Please contact the Club and Programs Specialist to obtain your club account balance.
To spend club funds, your club can either purchase items using the PCC credit card and the total cost will automatically be deducted from your club account or your club can make a personal payment and submit receipts for reimbursement from your club account. To use the PCC credit card, your club must submit the Request to Spend Club Funds one week in advance to the Club and Programs Specialist.
Reimbursement for items under the amount of $50.00 can be processed at the Business Office in Bldg. 9 with the original receipt and an Imprest Cash form signed by the Club and Programs Specialist or the Student Leadership Coordinator.
For reimbursements over the amount of $50.00, a check request must be submitted to the Club and Programs Specialist with the original receipt(s), check recipient's name, address, social security number, club name, and the purpose of the purchase. The individual being reimbursed will also need to submit a W-9. Checks may take up to three weeks to process and will be mailed directly to the address provided.
When spending club funds, please keep in mind the following:
Ideally your club will decide how to spend money as a group. As some clubs don’t have regular meetings, you may need to use email to get consensus. It is recommended that all club members are consulted when a proposal is put forward to spend club funds. At least 50% of the club should approve of the expenditures, and all members should be allowed to participate in any club event.
Options to acquire additional club funds:
- Community Service Project - see Club Service Project Form for details.
- Fundraising - events (e.g., concert, theater performance, or dance), sales (e.g., bake sale, craft fair, or bbq), or raffles.
- Note: Every fundraising event proposed by a student club or organization must be submitted to the Club and Programs Specialist for review and approval.
- Participation in the Club Fair and Club Olympics - cash prizes are awarded for such things as: Most Recruited Members, Most Sustainable Club, etc.
- Read the Club Funding Policy. All receipts for club funds must be returned two weeks before the end of spring quarter. Start-up funds, student service project funds and special request funds do not roll over to the next year.