Program/Discipline Review -- Purpose, Logistics and Outlines

Purpose of Program Discipline Review

  • Inform the college community about a program or discipline.
  • Give Subject Area Committees (SACs) an opportunity to study specific topics related to the enhancement of student learning.
  • Provide a forum for each SAC’s findings to be communicated to Administration, during which the SAC and Administration can explore and determine ways to address the recommended improvements (including timelines and “check-in” points between reviews).
  • Create written records of what is working well, what can be improved, and specific plans for implementing chosen improvements.
  • Collect information that will contribute to institutional assessment and improvement.

Logistics for Program/Discipline Review

  1. Reviews will be prepared at least every five years. Career and Technical Education programs may work out some degree of synchrony with external accreditation cycles.
  2. SACs will have access to various profiles (demographic, enrollment, and student success,  http://www.pcc.edu/ir/program_profiles/index.html) and are encouraged to seek additional data as deemed useful from the Office of Institutional Effectiveness (OIE).
  3. Workshops will be held once each term to assist SACs embarking on or in the midst of review preparation. Participation by one or more SAC representatives in at least one workshop is expected in the year before the review. 
  4. SACs will prepare a written report, which will include a narrative section (generally between 15 and 30 pages) following the 8-point outline provided, along with appendices as deemed appropriate to support the narrative. The primary audience is intended to be SAC members, PCC administrators, Northwest Commission on Colleges and Universities representatives, and advisory committee members. 
  5. SACs are encouraged to share drafts with their Administrative Liaisons during preparation and are required to submit an electronic version of the report one week prior to the scheduled presentation/discussion meeting, so it can be distributed electronically to the appropriate administrators. The report must be in one file (Word or PDF) and sent to the Dean of Academic Affairs.
  6. A presentation/discussion meeting will be held to provide an opportunity for the SAC to showcase accomplishments and challenges, and to engage administrators in discussion relating to future directions. The agenda is designed by the SAC, not to exceed 90 minutes, to provide for at least 30 minutes for questions and discussion.
  7. The Presentation will generally involve several (if not all) SAC members including part-time faculty members, appropriate administrators and others. Some SACs choose to invite different sets of stakeholders, such as support staff, advisory committee members, administrators/faculty from other disciplines, and/or current or former students. The SAC notifies and invites SAC members and all other desired stakeholders. The Dean of Academic Affairs will invite and send the program review to the following administrators: the Vice President for Academic and Student Affairs, campus presidents, deans of instruction, division deans with responsibility in the subject area, the Director of Institutional Effectiveness, the Dean of Instructional Support, and others as appropriate. SACs should expect 6-10 of these administrators to attend.
  8. The SAC is responsible for securing a room for the presentation based on the number of invitees and other needs (media, proximity to specialized space, etc), and relaying that information to the Dean of Academic Affairs, so other administrators can be informed.  
  9. An administrator (DOI or division dean) will make note of questions, comments, or agreements that arise from the presentation. At the end of the event, the group will agree on the timeframe for the administrative response.
  10. The Dean of Academic Affairs will post the program/discipline review document and the administrative response to the PCC web site: http://www.pcc.edu/resources/academic/program-review/index.html

Outlines for Program/Discipline Review

The program review outline is periodically modified in order to improve the clarity of questions asked, and the alignment with accreditation reporting requirements.   The outlines that were in place for reporting in recent academic years are posted below

Outline for Academic Program/Discipline Reviews reporting in