Learning Assessment Council

Chair: Wayne Hooke | 971-722-4779 | whooke@pcc.edu; Vice-Chair: Michele Marden | 971-722-4786 | michele.marden@pcc.edu

Learning Assessment Council By-Laws

I. Name

Learning Assessment Council (LAC)

II. Object of the Organization

A.  Mission and Values:

The mission of the Learning Assessment Council is to guide and support a faculty-led assessment process both to continually improve teaching and learning and to help PCC meet accreditation standards.

Our college core outcomes charge us with creating opportunities for our students to become expressive, self-reflective, culturally-sensitive citizens of a global community; capable of imaginative and critical thought and of making a living that can benefit the community and the environment. In seeking to assess our core outcomes, the Learning Assessment Council values and recognizes that:

  • For accreditation and improvement, we must assess learning at the macro level
  • Assessment findings inform college planning and budget processes for improvement
  • Learning is complex, multi-dimensional, and ongoing
  • In some cases the assessments will be proxies for outcomes that may be difficult or impossible to measure
  • Methods chosen should be meaningful, useful, and respectful to faculty and student

B. Goals and Objectives

In pursuit of these ends we will:

  • Monitor the national and international conversation around assessment and accountability in higher education and assist PCC faculty members in their awareness and understanding of, and participation in this conversation
  • Maintain assessment as faculty work by:
    • offering training, facilitation services and assessment coaching
    • collaborating to maintain a peer review of the SAC assessment process
    • engaging with the college administration and governance bodies to offer faculty perspectives on assessment and accountability issues, especially as these relate to accreditation
  • Lead the college into a culture of continuous improvement with emphasis on valuing evidence-based educational practice

III.  Members and Support

A.  Membership shall include voting (faculty and non-faculty) and non-voting (managers who provide administrative support and liaisons) individuals.

Faculty: Individuals who teach at least two credit courses in the school year. Members who have additional duties will be considered faculty unless they are managers.

Managers: Individuals who provide administrative support as required by Vice President of Academic and Student Affairs.

Liaisons: Individuals who are members of other PCC groups who have overlapping interests.

B.  Membership shall be broad and representative in composition and membership shall include voting and non-voting members.

1. Voting Members

a.   18-25 voting members

b.  Voting members are at least 66.6% faculty

c.   No fewer than two and no more than five adjunct faculty

d.  Balance between Career Technical Education (CTE) and Lower Division Collegiate (LDC) faculty/staff

e.   Balance of faculty/staff among campuses

2. Non-voting Members

a.   Managers

i.    Dean of Instructional Support

ii.   Director of Institutional Effectiveness

iii.  Director of Curriculum Support Office

b.  Liaisons (e.g. SPARC, Diversity, EAC, Student Support Services, TLC, Staff Development)

C.  Terms of voting membership

1. Three-year terms, renewable once for consecutive terms

2. Terms shall begin in Fall Quarter

3. Length of service for voting members shall not exceed two consecutive terms

One exception: Vice Chair may retain voting rights beyond the two consecutive term limits while serving as Vice Chair. Members who have completed two consecutive terms may rejoin the LAC following a break of at least one year.

4. If a member resigns, leaving less than six months to be served, the position may be left vacant for the remainder of the year

5. Members will conduct themselves in the manner defined by the normative/ behavioral agreement

6. Membership is required in at least one standing subcommittee or task force committee for each quarter of the academic year

7. Committee members should inform the Chair of the LAC prior to absences; no proxies shall be allowed. For members serving a term, multiple absences to LAC or subcommittee meetings could result in replacement on the LAC.

IV.  LAC Meetings and Voting

A.  LAC Meetings:

1. Regular LAC meetings shall be held a minimum one and a maximum of three times per quarter

2. Meetings shall be open to PCC faculty, staff, and students. Attendees wishing to address the LAC must contact the LAC Chair in advance of the meeting. Attendees shall sign in at the beginning of the meeting.

3. Agenda and meeting minutes will be posted to the LAC website.

B.  Voting:

1. Fifty percent of the voting members + 1 constitute a quorum.

2. The LAC may continue business in the absence of a quorum unless a member calls for a quorum.

3. Ideal decision making process is consensus building. In absence of consensus, at the discretion of the LAC chair, decisions will be made by simple majority vote of the quorum. LAC Chair only votes to break a tie.

V. Standing and Task Force Subcommittees

A.  Standing Subcommittees

1.  Faculty Development Standing Subcommittee

a.   Members: Current or past LAC members and non-LAC members as needed

b.  Duties

i.      Anticipate college needs for faculty development as it relates to assessment and provide faculty support

ii.      Examples: Assessment course, district wide activities, assessment awareness

2. Conduit Committee Standing Subcommittee

a.  Members: Current LAC or past members and non-LAC members as needed

b. Duties

i.      Monitor the national and international conversation around assessment and accountability in higher education

ii.      Assist PCC faculty members in their awareness and understanding of, and participation in this conversation

3. Collaboration Initiative Standing Subcommittee

a.  Members: Current LAC or past members and non-LAC members as needed

b.  Duties

i.      Provide support for PCC faculty and SACs to understand assessment results and manage difficult conversations.

ii.      Examples: Critical Friends, PALs

4. Membership Standing Subcommittee

a.  Members: Current LAC members or past members

b.  Duties

i.      Seek membership to maintain balance of the LAC; create a slate, in consultation with chair of LAC, of new members; and bring the slate for approval by the LAC in Spring

ii.      Send welcome letter in Spring

iii.      Organize retreat for new members in Fall

iv.      Provide membership information in Fall

v.      Annually review/update normative agreement

5. Funding Standing Subcommittee

a.  Members: Current LAC members or past members

b.  Leader: LAC Chair

c.  Duties

i.      Make grant decisions

ii.     Balance money with need

B.  Standing Subcommittees Organization

1. Leaders of the Standing Subcommittees (LAC Leaders) will be appointed by the LAC Chair and serve one year, renewable.

2. Membership of the Standing Subcommittees will be appointed by the Subcommittee Leader. As much as possible, subcommittee membership shall be broadly representative (CTE/LDC, Campus, FT/PT, etc.).

3. LAC Leaders will report on progress at the LAC meetings.

4. LAC Leaders will check in monthly with the LAC chair.

C.  Task Force Subcommittees

1. When an issue being considered by the LAC needs additional research or work, the Chair of the LAC may form a special Task Force by appointing a Task Force Leader (or Leaders)

2. Responsibilities of Leaders of Task Force Subcommittees:

a.  Coordinate timely progress on the task

b.  Report progress at the LAC meetings

c.  Check in monthly with the LAC chair

3. Membership on a Task Force would be determined by the Task Force Leader(s) in consultation with the LAC Chair.

VI. LAC Chair

A.  Vice President of Academic and Student Affairs (VPASA) hires LAC Chair. Appointment is for one year and ideal term of service is two years. LAC Chair must be a PCC faculty member (full time or adjunct).

B.  Year following term, LAC Chair moves into Vice Chair position to support new Chair unless next Vice Chair has been hired and is willing to take on duties

C.  Duties

1. Chairs regular LAC meetings with recommendations provided to Vice Presidents of Academic and Student Affairs.

2. Facilitates the collection of assessment related data (e.g., peer review)

3. Monitors the work of the LAC Leaders and Task Force Leaders

4. Organizes assessment sessions for inservice events and other main events (such as the New Faculty Institute) though-out year in consultation with LAC Vice Chair

5. Responsible for the content and accuracy of the LAC website

6. Interfaces with Dean of Instructional Support

7. Interfaces with SAC Chairs in cooperation with Dean of Instructional Support

8. Writes reports, papers, and/or presents at conferences related to the topic of academic assessment.

9. Acts as a liaison to Educational Advisory Council (EAC), Degrees and Certificates (D&C), Curriculum Committee, and other related committees.

10. Assists the District with outside accrediting responsibilities, primarily the Northwest Commission for Colleges and Universities (NWCCU)

11. Gives feedback to SAC Chairs on peer review of SAC Assessment Reports

12. The LAC chair should meet monthly during the academic year with the Vice President of Academic and Student Affairs.

VII. LAC Vice Chair

A.  Vice President of Academic and Student Affairs hires LAC Vice Chair. Appointment is for one year prior to serving as LAC Chair and perhaps year following term as Chair. LAC Vice Chair must be a PCC faculty member (full time or adjunct).

B.  Ideally LAC Vice Chair has served the college as a SAC coach.

C.  Duties

1. Assumes responsibilities for assessment coaching for SAC assessment projects: appoints the SAC coaches; holds regular meetings; provides support and suitable training

2. Organize assessment sessions for college inservice events and other main events (such as the New Faculty Institute) though-out year in consultation with LAC Chair

3. Vice Chair assumes all duties of the Chair if the Chair is unavailable.

VIII. Vice President of Academic and Student Affairs (VPASA)

A.  Compensation for the Learning Assessment Chair and Vice Chair is determined in collaboration with the VPASA and may consist of course releases, time releases, or stipends.

B.  Duties of the VPASA

1. Publically provide love and support, especially for the coaches, and fight tooth and nail for money to be sent our way

2. Meet monthly with the LAC Chair

IX.  By-laws and Mission

A.  By-laws are reviewed at least yearly by LAC Leaders. If there is a need to alter by-laws, input is gathered from the LAC members and then submitted for approval by Vice President of Academic and Student Affairs.

B.  Mission is reviewed at least every three years by the LAC Leaders. If there is a need to alter mission, input is gathered from the LAC members and then submitted for approval by Vice President of Academic and Student Affairs.