Minutes submitted by Katy Ho

Present – Kendi Esasry, Wendy Palmer, Cory Hollcraft. Samantha Lelo, Jessica Morfin, Trevor Winton, Chelsea Ellertson, Katy Ho, Linda Palmer, Marie Bahalla, Dee Wilson, Elaine Joy, Mary Severson.

1.) 4-Credit Conversion

Based on the last meeting, Mary approached the EAC with concerns about the conversion process for students. She also brought up the SDC’s suggestion of having members sit on an advisory committee. At the EAC Mary found out that this advisory committee is not in existence. She and other EAC members raised concern about this.

The topic of timeline for implementation was also discussed at the EAC and at the SDC. Guy’s last email to the advisor listserv suggested a Summer of 2005 change rather than Fall 2005. This raises many problems, especially for students who need to finish a sequence for a major and who then want to transfer to a 4-year school.

The SDC suggests the following proposal be brought to the EAC:

“The SDC strongly recommends that a 4-credit conversion advisory committee be formed with broad representation to focus on implementation issues.”

Kendi brought this motion to the table, Linda seconded and it passed with a unanimous vote.

It was also decided that the ASPCC representatives will contact LBCC, LCC, and Chemeketa CC to get feedback on their 4-credit conversions and how that has impacted students.

2.) Fee Structure

In response to PCC’s Master Plan, the Business Office is implementing two things:

1. A suggestion/satisfaction form to be placed around the college. Dee would like everyone to look over this form and get back to her with comments and suggestions at the next SDC meeting.

2. Syllabus Insert – The SDC gave input to Dee on some wording that we are all hoping will get printed on all PCC syllabuses. The wording covers information on payment deadlines, withdraws, and drop deadlines, and where students can to get this information. After hearing the changes, Marie moved to amended text be taken to the EAC, Elaine seconded and it passed.

On another note, Dee raised a question about our philosophical approach to serving students. Do we focus on the greater good or the individual? For example, do employees follow district wide policies to the tee, or can each campus continue to make exceptions to help individual students? This sparked some good conversation and debate, and could be a future agenda item.

3.) Title III/MyPCC update

Katy reported in for Rebecca, as she is just returning from an enrollment management conference. An update on the enrollment management process and report on # of faculty using Course Tools, will be at the next meeting.

Katy reported that Expanded Online Orientation is underway, the first committee meeting will happen the first week of December. Usability testing for MyPCC is also underway, and the next phase will be to concentrate on employee and faculty use. Other Title III projects are off to a good start as we begin to shift the focus to upcoming projects.

Feedback was given to increase the amount of faculty using Course Tools which in turn would lead more students into MyPCC.

4.) Student Rights & Responsibilities

Mary had two handouts, one ivory and one white. The ivory copy of the Student Rights lets us follow along with the changes. The white copy is the latest updated version.

Please look this over and bring comments and suggestions to the next meeting.

5.) Academic Suspension.

Craig will obtain letters from each DOS to see how each campus is communicating with their students on Academic Suspension.

Wendy reported that many on the OSD staff feel that the Alert Status needs to have more weight - perhaps mandatory advising. She also suggested tracking why students are having trouble – money, family, work, etc.

At the next meeting, this will be first on the agenda. Remember to look at the letters, and per Wendy’s suggestion, look at putting a resource list on the back of the letters.