Academic Standard and Policies
Minutes
November 26, 2008

Present

Taylor Hanna, Barbara VanAmerongen, Veronica Garcia, Phil Thurber, Tiffany Dollar, Michael Sonnleitner, Craig Collins, Roberto Saurez,  Laure Horani, Rusty DeBord

Advisory Committee Policy

Currently this is what’s in the Academic Policy Handbook.  Taylor Hanna provided a brief history of Advisory Committees.  Originally there was a state statute mandating the advisory committees.  At some point the state requirement for advisories was done away with or expunged, however they were adopted and continued at Portland Community College.  Craig Collins will double check with CCWD to make sure the State statute was expunged.

Greg Kaminski, Distance Learning and faculty who represent career technical education have been working on guidelines for the advisory committees.  Their guidelines have not been approved by EAC nor ASAP.  The idea is to establish a Policy and approve/edit Guidelines for Advisory Committees in this meeting.

Taylor Hanna noted changes.  He will set up links for the Policy in the Academic Policy Handbook.

Advisory Committee Guidelines

1.   The Role of Advisory Committees

Appendix that is referenced doesn’t seem to exist

Add advocacy

Professional technical need to be changed throughout the document

Guidelines need to match the Policy

2.  Duties

Strike Appendix

3.  Membership

First sentence summarizes it all

Make Office of Academic Affairs a hot link & delete e-mail

Full-time faculty may not be members of the advisory committee

A quorum is two thirds of the committee

4.  Officers and Duties

remove the fifth bullet, but leave th3 wording as the last sentence

5.  Program Adminstrator

Remove the first sentence, start with the bullets

Take out college board of directors

Remove the second bullet on page 7

Remove per se in the fourth bullet page 7

Delete second bullet page 7

6.Advisory Committee Meetings

Delete last sentence, move bullet one up

Bullet one stop before quarterly preferred

No bullet on Roberts Rules

Update on Grading

Veronica Garcia said there were problems with instituting the grading changes.  It won’t happen for summer term and it’s not likely it will happen fall term.  Most likely it will be fall.  She is working with Sun systems  on the problem

Syllabus item tabled.